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How to Coach Millennials

How to Coach Millennials

Every day more and more millennials enter the workforce. It is often said that millennials bring innovation, new perspectives and ideas for growth. As the new and largest generation of our workforce, millennials are calling for a new way of leadership. Do you know how to best leverage their potential and coach them effectively?

Millennials, born between early 1980s and 2000s, have much to contribute to the expansion and growth of your business. In this article I will share 5 key principles from my business and career coaching practice to attract, lead and motivate millennials in the workplace.

1. Provide structure and sharpen their focus

Prioritizing days and weeks in advance is part of every successful leader’s routine. However, this is something millennials don’t embrace so easily: to have everything scheduled. They enjoy being spontaneous and flexible.

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Offer them the flexibility they need, while still setting healthy boundaries and providing structure. Certain routines can be scheduled every day. Regular monthly and weekly meetings with a clear agenda and goals will help millennials to achieve long term goals and get organized.

Serve as a role model and inspire them to absorb your good working habits: how to organize your workspace, how to effectively schedule work and set realistic goals. Take some time to coach them on: how to use practical tools and methods to plan time wisely, streamline certain tasks, communicate with team members and lead workshops. This will not only sharpen their focus but also keep them on track with assigned projects.

2. Create opportunities for growth

Most millennials I’ve encountered are very self-confident and have a great “can do” attitude. That’s why millennials don’t need a manager but a great leader with coaching skills to inspire them. They don’t want simply a great title and a good check at the end of the month. They want to make a true contribution and work on something meaningful because their identity is often expressed through the work they do. Therefore assign them meaningful projects in which they can make an impact to the growth of the company and at the same time expand their current skills.

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Be warned: millennials are generally less responsive to an authoritarian leadership style. Being stern or commanding will bring no improvement in productivity of millennials and may yield undesired consequences for the company.

Millennials are eager to take a lead and show off their skills by running independent projects. They will feel limited if they are expected to work only within the specific frameworks. Independent projects empower and serve as an opportunity to fuel their passion, grow, and learn.

3. Encourage ‘quick wins’

Every new assignment can be exciting at the beginning. However if desired goals are not as timely realized as expected, millennials may lose their initial enthusiasm and feel anxious or even depressed.

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Setting ‘quick wins’’ is a countermeasure for burning-out. These are the goals that can be achieved before experiencing any sense of inefficacy. Based on my experience as a leadership coach I would recommend leaders devoting a few hours per week and month for joint reflection on current projects, progress and setting small attainable goals – ‘quick wins’ until next week and month. This simple exercise will keep millennials engaged and committed.

4. Foster an environment for learning

Millennials love flat hierarchies, honest feedback and having a transparent relationship with their authentic managers. Therefore, dedicate some time to review their progress and give constructive feedback. Stay in touch regularly, show interest and curiosity in their way of working; praise their progress; don’t be judgmental, but inspire them to aim higher. Reflect on how to coach them better and serve their thirst for knowledge.

5. Give opportunities to bolster their CVs

According to a recent study on the millennial workforce, 53% hiring managers find it challenging to retain the millennials. Your role as a leader is to support their growth, that’s why you need to learn when it’s the best time to let them go.  The ‘I want to work for the next 30 years in the same company’ trend is gone. The new wave has less long term commitment to one specific organization. Therefore, work with them to develop their skills and help them to enrich their CVs. Communicate clearly that even if they leave the organization, you will be there for them. In all my years of coaching, I’ve seen this loyalty returning.

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You and millennials: two different generations, tackling the same challenges but ending up creating a distinctive individual plan of action to deal with them. Use this difference to your advantage. This is a wake-up call for all leaders. Invest in millennials and give them the freedom they need. You will see surprising results.

Featured photo credit: Man Talking About Architecture Ideas via picjumbo.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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