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30 Phrases Unprofessional People Can’t Stop Saying At Work

30 Phrases Unprofessional People Can’t Stop Saying At Work

Language is not just the product of our thoughts. Our thoughts and our habits are affected by the language we use. Think of the story of how the Eskimos have hundreds of words for “snow.”

So it stands to reason that professional people have better language and thoughts than unprofessional people. Here’s a look at 30 simple phrases which you should never use if you want to be successful at work.

1. Cursing

Using curse words for every situation does not just mark you as vulgar, but as someone who lacks the creativity to come up with a better insult.

2. “We’ve always done it that way.”

The language of those who are incapable or unwilling to think of new and better ways.

3. “I’m not afraid.”

Sometimes, you should be. To master fear is better than to not have it at all.

4. “Yes.” (when you really mean no)

Telling someone you will do something when you have zero intention to do so shows disregard for what other people want.

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5. “I’m important!”

As Margaret Thatcher observed: “Being powerful is like being a lady. If you have to tell people you are, you aren’t.”

6. “Are you upset?”

You should not need to ask this question. You should be able to determine other people’s feelings by yourself.

7. “Like.”

It is okay for 15-year olds to use “like” in every sentence. A professional should be confident enough to not stumble over his words.

8. “Literally.”

Similar to the previous one. Using this word to describe anything and everything shows that you don’t know any other, better adverbs.

9. “I thought you were going to do that.”

The words of someone who just assumes responsibilities onto other without communicating.

10. “That’s impossible.”

Bluntly shutting down new ideas without even giving a chance to explain the problems with the idea shows an unwillingness to adapt.

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11. “You misunderstood.”

Sometimes there are unfortunate failures of miscommunication. Then you claim to have completely misunderstood the assignment. But this is often frequently used by people who have made a promise and are now trying to back out.

12. “Sorry for being late.”

Punctuality is one of the most important things for any business. If you’re not on time, you show that you don’t care about their time.

13. “Because I’m in charge.”

This does not convince people that you should be in charge, and just incurs resentment and irritation at your high-handed ways.

14. “Sorry.”

Far too many people think that “sorry” is an all-excusing grace for their mistakes. Fix the problem, don’t just say “sorry.”

15. “I’m bored.”

Boredom is a state of mind which you can fix yourself. Find something to do, every profession has something which always needs to be done.

16. “I’m busy.”

You’re supposed to be busy, telling someone this is not going to accomplish anything. It just makes you look insensitive and only focused on your own affairs.

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17. One-upping.

No one likes the guy whose response to any story is to try to one-up and talk about something even “better.”

18. “That’s not my fault!”

A professional person should look at a disaster and think about what can be done to fix it, not look for who to deflect the blame on.

19. “I can’t do all of this.”

There’s nothing wrong in admitting that you need help. But be sure that you actually need help, and are not just looking for an excuse to be lazy.

20. Gossiping

You are a professional. You are supposed to do your job, not chat about the latest office intrigue.

21. “Details, details.”

Details are what separate the mediocre from the good, and the good from the great.

22. “I was just following orders.”

Further blame deflection, only now you’re trying to pin the blame on your superiors. That often will not end well.

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23. “I have a big plan!”

Anyone can make a plan. It’s execution that matters.

24. “I’ll deal with it later.”

Procrastination is not the mark of a professional. At all.

25. “I know better.”

There is nothing to gain by being condescending. No one will like you, and you look unprofessional in the process.

26. Mumbling

Speaking loudly and clearly is absolutely important for a professional. If you are in the habit of mumbling a lot, here are some tips which can help with that.

27. “Wow, that chick is…”

Go out to the bars if you want to pick up somebody. Don’t do it at your workplace.

28. “That’s not going to happen.”

There are much better ways to phrase refusal in a way which makes you look professional.

29. “I quit/I’m done!”

Sometimes, you have to quit. But shouting it out or being dramatic about it just shows an inability to keep it cool.

30. Saying nothing

Always be willing to speak. If you say nothing, people will make assumptions about you – and they will be often negative.

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Published on September 23, 2020

6 Effective Negotiation Skills to Master

6 Effective Negotiation Skills to Master

I don’t know about you, but many times when I hear the word negotiate I think of lawyers working out a business deal or having to do battle with a car salesman to try to get a lower price. Since I am in recruiting, the term “negotiation” comes up when someone is attempting to get a higher compensation package.

If we think about it, we tend to negotiate almost every day in a wide variety of things we do. Getting a handle on the important negotiation skills can be incredibly beneficial in many parts of our lives. Let’s take a look at 6 effective negotiation skills to master.

What is Negotiation?

First, let’s take a look at what negotiation is. Put simply, negotiation is a method by which people settle their differences. It is a process in which compromise or agreement can be reached without argument or dispute.

Anytime two people or sides disagree on something, they are almost always looking for the best possible outcome for their side. This could be from an individual’s perspective or someone representing an organization.

In reality, it’s rare that one side gets everything they want and the other side gets nothing that they are seeking. Seeking to reach a common ground of sorts where both sides feel like they are getting most of what they want is the key to being successful and maintaining the relationship.

Places We Negotiate

I’ve mentioned that we negotiate in just about all phases of our life. For those of you who are shaking your head no, I invite you to think about the following:

1. Work/Business

This one is the most obvious and it’s what naturally comes to mind when we think of the word “negotiate”.

When you first started at your current job, you might have asked for a higher salary. It could be that you delivered a huge new client to your company and used this as leverage in your most recent evaluation for more compensation. If you work with vendors (and just about every company does), maybe you worked them to a lower price or better contract terms.

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In recruiting, I negotiate with candidates and hiring managers all the time to land the best talent I can find. It’s very common to accept additional work with the (sometimes spoken, sometimes unspoken) agreement that it will benefit your career in the future.

Recently, I took over a project that was my boss was working on so that I would be able to attend a conference later in the year. And so it goes, we do this all day long at work.

2. Personal

I don’t know about you, but I negotiate with my spouse all the time. I’ll cook dinner with the understanding that she does the dishes. Who wants to mow the lawn and who wants to vacuum and dust the house?

I think we should save 10% for retirement, but she thinks 5% is plenty. Therefore, we save 8%. And don’t even get me started with my kids. My older daughter can borrow my car as soon as she finishes her chores. My younger daughter can go hang out with her friends when her homework is done.

Then, there are all those interactions in our personal lives outside our homes. The carpenter wants to charge me $12,000 to build a new deck. I think $10,000 is plenty so we agree on $11,000. I ask my neighbor if I can borrow his snowblower in the winter if I invite him over the next time I grill steak. And so on.

3. Ourselves

You didn’t expect this one, did you? We negotiate with ourselves all day long.

I’ll make sure I don’t skip my workout tomorrow since I’m going to have that extra piece of pizza. My spouse has been quiet the last few days, is it worth me asking her about, or should I leave it alone? I think the car place charged me for some repairs that weren’t needed, should I say something or just let it go? I know my friend has been having some personal challenges, should I check in with him? We’ve been friends for a long time, I’m sure he’d come to me if he needed help. I’ve got the #4 pick in this year’s Fantasy Football draft, should I choose a running back or a wide receiver?

Think about that non-stop voice inside your head. It always seems to be chattering away about something and many times, it’s us negotiating with ourselves. I’ll finish up that report that the boss needs before I turn on the football game.

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Why Negotiation Skills Are So Important

Put simply, negotiation skills are important because we all interact with other people, and not only other people but other organizations and groups of people as well.

We all rarely want the same thing or outcome. Most of the time a vendor is looking at getting you to pay a higher price for something than you want to spend. Therefore, it’s important to negotiate to some middle ground that works well for both sides.

My wife and I disagree on how much to save for retirement. If we weren’t married it wouldn’t be an issue. We’d each contribute how much we wanted to on our retirement funds. We choose to be married, so we have to come to some agreement that we both feel comfortable with. We have to compromise. Therefore, we have to negotiate.

If we each lived on a planet by ourselves, we would be free to do just about anything we wanted to. We wouldn’t have to compromise with anyone because we wouldn’t interact with anyone. We would make every choice unilaterally the way we wanted to.

As we all know, this isn’t how things are. We are constantly interacting with other people and organizations, each one with their own agenda’s, viewpoints, and opinions. Therefore, we have to be able to work together.

6 Negotiation Skills to Master

Having strong negotiation skills helps us create win-win situations with others, allowing us to get most of what we want in conjunction with others around us.

Now, let’s look at 6 effective negotiation skills to master.

1. Preparation

Preparation is a key place to start with when getting ready to negotiate. Being prepared means having a clear vision of what you want and how you’d go about achieving it. It means knowing what the end goal looks like and also what you are willing to give to get it.

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It also means knowing who you are negotiating with and what areas they might be willing to compromise on. You should also know what your “bottom line” is. By “bottom line” I mean what is the most you are willing to give up to get what you want.

For instance, several years ago, I decided it was time to get a newer car. I say newer because I wanted a “new to me” car, not a brand new car. I did my research and figured out what type of car I wanted. I decided on what must-have items on the car I wanted, the highest amount of miles that would already be on it, the colors I was willing to get it in, and the highest amount of money I was willing to pay.

After visiting numerous car dealerships I was able to negotiate buying a car. I knew what I was willing to give up (amount of money) and what I was willing to accept, things like the color, amount of miles, etc. I came prepared. This is critical.

2. Clear Communication

The next key skill you need to be an effective negotiator is clear communication. You have to be able to clearly articulate what you want to the other party. This means both clear verbal and written communication.

If you can’t clearly tell the other person what you want, how do you expect to get it? Have you ever worked through something with a vendor or someone else only to learn of a surprise right at the end that wasn’t talked about before? This is not what you would call clear communication. It’s essential to be able to share a coherent and logical vision with the person you are working with.

3. Active Listening

Let’s do a quick review of active listening. This is when you are completely focused on the speaker, understand their message, comprehend the information, and respond appropriately. This is a necessary ingredient to be able to negotiate successfully. You must be able to fully focus on the other person’s wants to completely understand them.

If you aren’t giving them your full attention, you may miss some major points or details. This leads to frustration down the road on both sides. Ensure you are employing your active listening skills when in arbitration mode.

4. Teamwork and Collaboration

To be able to get to a place of common ground and a win-win scenario, you have to have a sense of teamwork and collaboration.

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If you are only thinking about yourself and what you want without giving much care to what the other person is wanting, you are bound to wind up without a solution. The other person may get frustrated and give up if they see you are unwilling to meet them halfway or care little for what they want.

When you collaborate, you are working together to help each other get what is most important to you. The other upside to negotiating with a sense of teamwork and collaboration is that it helps create a sense of trust, which, in turn, helps provide positive energy for working to a successful conclusion.

5. Problem Solving

Problem-solving is another key negotiation skill. When you are working with the other person to get the deal done many times you’ll face new challenges along the way.

Maybe you want a new vendor to provide training on the software they are selling you but they say it’s going to cost an additional $20,000 to provide this service. If you don’t have the additional $20,000 in the budget to spend on the software but you feel the training is critical, how are you going to solve that problem?

From what I’ve seen, most vendors aren’t willing to provide additional services without getting paid for them. This is where problem-solving skills will help continue the discussions. You might suggest to the vendor that your company will also be looking to replace their financial software next year, and you’d be happy to ensure they get one of the first seats at the table when the time comes if they could perhaps lower the pricing on their training.

There’s a solution to most challenges, but it takes problem-solving skills to work through them effectively.

6. Decision-Making Ability

Finally, having strong decision-making ability will help you seal the deal when you get to a place where everyone feels like they are getting what works for them. Each step of the way you can cross off the list when you get what you are looking for and decide to move onto the next item. Then, once you have all of your must-have boxes checked and the other side feels good about things, it’s time to shake hands and sign on the dotted line. Powerful decision-making ability will help you get to the finish line together.

Conclusion

There you have it, 6 effective negotiation skills to master to lead a more fulfilling life. Once we realize that we negotiate in one form or another almost every day in every phase of our lives, we realize how critical a skill it is.

Possessing strong negotiation skills will help you in nearly every one of your relationships at both the workplace and in your personal life. If you feel your arbitration tools could use some sharpening, try some of the 6 effective negotiation skills to master that we’ve talked about.

More Tips to Improve Your Negotiation Skills

Featured photo credit: Windows via unsplash.com

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