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How To Visually Save Your Audience From Boredom

How To Visually Save Your Audience From Boredom

“Anyone can make the simple complicated. Creativity is making the complicated simple” (Charles Mingus)

You don’t want me to do that, and I wouldn’t, if not out of necessity, believe me.

Once upon a time not long ago, you were requested to do something you wouldn’t do on purpose or even remotely willingly: “John, we need you at the next board meeting on Friday.” Your boss shouts at you, “Please prepare to present our status on the product-strategy, projects, risks and chances, suppliers, clients and so on, you know…”

Immediately, you feel that chill creeping down your spine. The one, unmistakably approaching at times, when something you fear for a reason is going to happen soon.

In front of your eye the following scene unfolds:

Board meetings are one of a kind. They’re lengthy, aiming at — what exactly? Everyone wants to be in the loop about what has happened recently, right? Many, I mean many PowerPoint slides are needed. Up to two hours presenting many numbers, complex correlations of business-processes, projects, suppliers and so on.

After a short while in any of that meetings, the audience, especially on Friday afternoons, tend to do the following:

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  • Being unable to follow up
  • Getting bored
  • Fall asleep

You wish more than anything at that point there would be a way out. Any easier approach, something doable at least would do just well.

Rest assured, there is a surprisingly helpful approach to the rescue.

  • You will calm your fears of presenting many slides on a Friday
  • Get back the control over your audience
  • Stop the audience from getting bored in the first place
  • Even better, make them remember your presentation and engage with you

Clear Storyline

    What’s happening?

    As Antonio Zamora, entrepreneur and founder of Wimz.ch puts it:

    “Take a pen, and the audience switches to the same level as you. Even accepting, you are being the teacher in the room now.”

    In 3 steps, I’m now going to tell you, how you can approach the audience visually and tackle a complex scenario. Creating an image to tell a story will help a lot to attract and engage the audience.

    1. Learn about your “story”

    Message, Content and Visuals are the three essential parts of any successful presentation. Make sure you invest all your knowledge and of course, your creativity to form a substantial body of your play.

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    Do as much as you can, to become an expert about what you will present.

    Studies from Eyeful Presentations show that most presenters have either 1 to 2 hours or a day and more time to prepare for a presentation.

    One way or the other, the most crucial part will be the message. Invest slightly more to what is the central story you want to tell your audience. The other two go as equal parts to the content and visuals.

    2. Visualize your play

    In our example from the beginning, we have many topics to cover. Let’s do it:

    • Product-Strategy
    • Projects
    • Risks and chances
    • Suppliers
    • Clients

    Assuming, those being the main topics, you need to create an image with them as integral parts.

    Wow, I hear you say, how on earth should I do that.

    Well, the bad news is: there will be no golden rule for how doing it.
    On the positive side, you can always challenge yourself. In this example, I show you, there is no rocket science part in it either.

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    Product-strategy can mean many things, mostly it’s something not razor sharp. Hopefully for most of you guys, it’s there, but could equally well exist in a cloud. So why not using that to visualize it?

    Who better than you know, that projects always are like a long road. They will have milestones in it and a beginning and an end.
    Well, scribble a path or road. Why not place any trees on its sides? How’s that, not too hard, right?

    Risks are always something, business professionals fear. For that reason it can be something like an animal that occasionally crosses your path, and you won’t be happy to spot it. A wolf? Yes, why not.

    Chances are what makes your day, they’re shiny and bright, like the sun sometimes.

    A supplier provides products or parts for your company, and the cute Little Red Riding Hood would be just great to visualize just that.

    The clients are nice people all your business is about. They mark the end, or as well the beginning of the road and may live in lovely little homes.

    3. Draw

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    See what we did? We created pieces of scenery that even preschoolers could paint. My point is, in no case be too hard with yourself if you now paint that story.

    Take a piece of paper and combine those little parts in one image. Even better, grab your whiteboard for a spin and just do it.
    After a couple of times trying, you will feel it. The story and with it a remarkable start of your upcoming meeting will visualize in front of you.

    Of course you guessed it: In the end this would make a beautiful scene of the well known fairy-tail The Red Riding Hood.

    Example Visualization

    The following graphics show you even better that you don’t need to be an artist to visualize a great deal of information. Likewise, it’s doable even without being a creativity wizard to start using the drawing for business use-cases.

    Balance
      Symbols-Library
        Meeting

          Background

          Why does it all work that way? The scientific reasoning has a lot to do with how we perceive ourselves and the environment. How do we process and digest that information, learn and communicate with each other?

          Neuro-Linguistic Programming or NLP is that discipline of the cognitive and behavioral science, that deals with us being subjective humans.

          According to the Business Directory, it even provides the pattern, how words and symbols are used to create mental pictures that our senses use to process the according experience later stored in the brain.

          Please find out more here and here.

          More by this author

          Jochen Burkhard

          Owner Burkhard Consulting

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          Last Updated on December 10, 2019

          5 Smart Reasons to Start Journal Writing Today

          5 Smart Reasons to Start Journal Writing Today

          Here’s the truth: your effectiveness at life is not what it could be. You’re missing out.

          Each day passes by and you have nothing to prove that it even happened. Did you achieve something? Go on a date? Have an emotional breakthrough? Who knows?

          But what you do know is that you don’t want to make the same mistakes that you’ve made in the past.

          Our lives are full of hidden gems of knowledge and insight, and the most recent events in our lives contain the most useful gems of all. Do you know why? It’s simple, those hidden lessons are the most up to date, meaning they have the largest impact on what we’re doing right now.

          But the question is, how do you get those lessons? There’s a simple way to do it, and it doesn’t involve time machines:

          Journal writing.

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          Improved mental clarity, the ability to see our lives in the big picture, as well as serving as a piece of evidence cataloguing every success we’ve ever had; we are provided all of the above and more by doing some journal writing.

          Journal writing is a useful and flexible tool to help shed light on achieving your goals.

          Here’s 5 smart reasons why you should do journal writing:

          1. Journals Help You Have a Better Connection with Your Values, Emotions, and Goals

          By journaling about what you believe in, why you believe it, how you feel, and what your goals are, you understand your relationships with these things better. This is because you must sort through the mental clutter and provide details on why you do what you do and feel what you feel.

          Consider this:

          Perhaps you’ve spent the last year or so working at a job you don’t like. It would be easy to just suck it up and keep working with your head down, going on as if it’s supposed to be normal to not like your job. Nobody else is complaining, so why should you, right?

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          But a little journal writing will set things straight for you. You don’t like your job. You feel like it’s robbing you of happiness and satisfaction, and you don’t see yourself better there in the future.

          The other workers? Maybe they don’t know, maybe they don’t care. But you do, you know and care enough to do something about it. And you’re capable of fixing this problem because your journal writing allows you to finally be honest with yourself about it.

          2. Journals Improve Mental Clarity and Help Improve Your Focus

          If there’s one thing journal writing is good for, it’s clearing the mental clutter.

          How does it work? Simply, whenever you have a problem and write about it in a journal, you transfer the problem from your head to the paper. This empties the mind, allowing allocation of precious resources to problem-solving rather than problem-storing.

          Let’s say you’ve been juggling several tasks at work. You’ve got data entry, testing, e-mails, problems with the boss, and so on—enough to overwhelm you—but as you start journal writing, things become clearer and easier to understand: Data entry can actually wait till Thursday; Bill kindly offered earlier to do my testing; For e-mails, I can check them now; the boss is just upset because Becky called in sick, etc.

          You become better able to focus and reason your tasks out, and this is an indispensable and useful skill to have.

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          3. Journals Improve Insight and Understanding

          As a positive consequence of improving your mental clarity, you become more open to insights you may have missed before. As you write your notes out, you’re essentially having a dialogue with yourself. This draws out insights that you would have missed otherwise; it’s almost as if two people are working together to better understand each other. This kind of insight is only available to the person who has taken the time to connect with and understand themselves in the form of writing.

          Once you’ve gotten a few entries written down, new insights can be gleaned from reading over them. What themes do you see in your life? Do you keep switching goals halfway through? Are you constantly dating the same type of people who aren’t good for you? Have you slowly but surely pushed people out of your life for fear of being hurt?

          All of these questions can be answered by simply self-reflecting, but you can only discover the answers if you’ve captured them in writing. These questions are going to be tough to answer without a journal of your actions and experiences.

          4. Journals Track Your Overall Development

          Life happens, and it can happen fast. Sometimes we don’t take the time to stop and look around at what’s happening to us at each moment. We don’t get to see the step-by-step progress that we’re making in our own lives. So what happens? One day it’s the future, and you have no idea how you’ve gotten there.

          Journal writing allows you to see how you’ve changed over time, so you can see where you did things right, and you can see where you took a misstep and fell.

          The great thing about journals is that you’ll know what that misstep was, and you can make sure it doesn’t happen again—all because you made sure to log it, allowing yourself to learn from your mistakes.

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          5. Journals Facilitate Personal Growth

          The best thing about journal writing is that no matter what you end up writing about, it’s hard to not grow from it. You can’t just look at a past entry in which you acted shamefully and say “that was dumb, anyway!” No, we say “I will never make a dumb choice like that again!”

          It’s impossible not to grow when it comes to journal writing. That’s what makes journal writing such a powerful tool, whether it’s about achieving goals, becoming a better person, or just general personal-development. No matter what you use it for, you’ll eventually see yourself growing as a person.

          Kickstart Journaling

          How can journaling best be of use to you? To vent your emotions? To help achieve your goals? To help clear your mind? What do you think makes journaling such a useful life skill?

          Know the answer? Then it’s about time you reap the benefits of journal writing and start putting pen to paper.

          Here’s what you can do to start journaling:

          Featured photo credit: Jealous Weekends via unsplash.com

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