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6 Tips for Young Professionals to Gain Respect at Work

6 Tips for Young Professionals to Gain Respect at Work
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“So how old are you?” is the dreaded question at the watercooler or the goodbye celebration in the break room. Having to reveal your age is often followed by shocked faces and a collective murmur of, “That makes me feel old!” As interesting as a conversation about the dates all of your co-workers graduated high school is, the embarassement or discomfort that comes from the big age reveal is never worth it. We won’t be able to escape all of these awkward moments until we are older, but here are a few ways to gain respect from people at work who won’t take you seriously because you are young.

1. Dress to Impress

You’ve heard the phrase, “Dress for the job you want.” Well you’ve got the job, now dress for the age you want. As a young person, the perception you give to others is improved drastically by adding professionalism to your wardrobe. Look at how the more established people in your workplace dress and take some notes. There are small changes you can make to give off a more mature vibe. For women, a tighter updo with your hair, a mid-high heel or a subtle lipstick shade make for hints of maturity. For men, it might be a well groomed facial hair, appropriately fitted dress shirts or a watch. And here’s the truth, you don’t have to trade style for a professional appearance. You can look older while still being yourself!

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2. Practice your verbiage

It is intimidating to step in to a new world of professionals who have been doing your job longer than you have. Fear, nervousness or even just lack of experience can make it hard to communicate confidently at work. One way to hack this problem is practising what you will say before that meeting or phone call. As a young person, likely being new to the field, what you do on a daily basis might not be second nature to you just yet. Mapping out important conversations in your mind can be helpful in remembering what you already know, but might easily forget. Jot down bullet points on a sticky note. Practice your word choice out loud as you drive to work in the car. You will be better prepared to communicate in a clear and precise way, which is indicative of a respectable professional.

3. Fake it ’till you make it

In order to be taken seriously, you need to take yourself seriously. Confidence goes a long way in the working world. There were many times at my first real job that I had to correct or advise another professional who was much more established than I am. I realized that many times all it takes for others to believe you are qualified, is for you to believe you are qualified. I found that if I had confidence in myself first, the quality of my work improved. I also found that if I gave off a confident vibe to my co-workers and other professionals they were less likely to ask about my age or mention it at all. From my experience, confidence makes you look like you’ve got all the answers.

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4. Ask questions

Contrary to what I just wrote, you actually don’t have all the answers. A big part of maturity and healthy professionalism is being willing to ask questions. The people at work who are meant to support you will likely know that you are a fresh face in the working world. If they hired you, then they want to help you grow as a professional. Asking questions and showing interest in being a quality employee is not only a sign of maturity, but an opportunity for you to gain great insight and show people that you want to move forward. A good thing to note in this section, is to ask the right questions at the right time. Find a moment that your boss is not swamped to chat and make sure to stay informed by looking in any manuals or handbooks for your questions before you ask so you don’t waste their time.

5. Watch the time

One tactic that is very much in your control is how you manage your time at work. When you have to work a little harder to gain respect, it doesn’t hurt to turn in your reports a day in advance. Show up, ready and prepared a few minutes early to a meeting. Stay on top of returning emails and phone calls. These are subtle efforts you can make daily to boost your reputation among bosses and colleagues.

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6. Use youth to your advantage

Whether others see it you or not, your age can be an asset to you. Being new to the field is both an opportunity to learn their ways and a chance to bring fresh ideas. Some people will seek out your perspective since it is likely that you have been in school more recently than all of your colleagues. Once you build rapport with colleagues you can offer your insights as a fresh and young perspective. A good company needs to evolve with the times. The best new ideas come from people who have the courage to question the old ways. If this is done tactfully and respectfully to your fellow workers, people will quickly forget any previous doubt in you due to your age.

Being a young professional is both exciting and challenging. It is a wonderful time of growth as a young adult and as a professional. It is hard to muddle through the embarrassment or doubt that people may throw your way when they find out just how young you really are. But take heart! Though we are young now – one day we will be running the companies!

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Featured photo credit: Julien Belli via flickr.com

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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