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A 5-minute Guide to Content Management on your Smartphone

A 5-minute Guide to Content Management on your Smartphone

Long story short

The idea to use my iPhone as a central hub for curating and managing content I value didn’t come overnight. Since the iPhone is the only device I always carry with me, it just makes sense. In today’s world, we all are mobile and road workers, at least to some extent.

Yes, all our apps allow us to browse the web, check for Facebook messages, read and send mail, and whatnot. We do it in trains, waiting for our meal, or ordering coffee.

But what if we become a little more serious, or should I say professional, by using our beloved devices? What if we want not only to consume, but refer to that piece of interesting content that just popped up on our smartphone? We might want to read it later or even better, collect everything valuable to one place, and find it again easily.

First of all, let me tell you, you’re not alone. Millions of users like you use mobile devices globally to an extend, unimaginable a couple of years ago. In a recent study comScore found that the users on mobile exceeded desktops more than a year ago.

Find out more here.

I learned it the hard way: For years now there are some options to do what I wanted (sort of):

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  1. Creating bookmarks for blog-posts
  2. File them away with applications like Instapaper
  3. Save images and PDF-files to the phone and much more

It’s just so many places scattered around in such a small device like an iPhone.
As fast as these were stored somewhere in my mobile they were out of sight and a pain to find later. Not to mention for referring to reading or being used for my recent presentation at the office.

What You Will Learn

  1. Store your blog-post, image, pdf or Slideshare URL to one reliable place in your smartphone
  2. Find it easily on whatever device you use
  3. Share it on social-media, with friends and colleagues or use it in your new bold presentation you want to present to your boss tomorrow

Preliminaries

Hardware

I will use an iPhone here, but any other smartphone or tablet will work. Just the screenshots and some used links will differ.

Apps

Please install the indispensable Pocket from the Apple App-Store

 
pocket
    Pocket App

    Download Pocket from App-Store

    One more is: Evernote. Wherever you are on whatever platform, Evernote will serve you with unparalleled sharing, storage and presenting features.

     
    Evernote app
      Evernote App

      Download Evernote from App-Store

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      Step 1: Store what’s great

      Once your web page with the greatest blog-post of all time is loaded tap this:

      Safari-Screen
        Safari Screen

        Then that:

        Post to Pocket
          Tap Pocket Icon

          Pocket will then be more than pleased to store your web page in a perfectly readable format. But without loosing the page’s URL, so that you always be able to open that page again.

          Pocket tags
            Pocket did his duty

            Pro-Tip

            If you dare to subscribe to the Pro-Account from Pocket, you will be very lucky to find Pocket to suggest tags. Those do then far better define the content stored and make it easier to find later (more of that in a minute).

            Suggested Tags by Pocket
              Suggested Tags by Pocket

              Look, that was easy, huh?

              Step 2: Review and forward post to its destiny

              Pocket-list
                Pocket Article List

                What a nice clean list, right?

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                Now let’s see what we can do with the content piece and forward it to where it belongs.

                For sure, you can directly share from within Pocket.

                Store in Evernote

                  Put that valuable piece of content in the right place: Evernote.

                  Pocket-evernote
                    Store in Evernote

                    Because since you are such an attentive reader, you may ask: Why on earth should I use Evernote, if I already stored my content in Pocket? Well, nicely put, my dear friend.

                    But for one, it would cost me many blog posts, even books to provide a full list of arguments for Evernote. Especially why it should be the final destination for everything collected digitally. But more importantly, because Evernote has become the de-facto standard for storing, sharing and even directly presenting. Trust me, those two more taps on your nice iPhone screen are worth it.

                    Now, I’m guessing you have a question: Why store my content on Pocket if I can save it directly to Evernote? You’re an expert on this topic, stop reading right now!

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                    Not so fast, though. The Evernote action on iOS is not (yet) as advanced as the Clipper for browsers. Pocket is going to deliver a far better reading experience as Evernote. Did you ever try to read a full-blown website on an iPhone screen? See, I knew you would agree.

                    Step 3: Final check and fine-tuning in Evernote

                    Evernote List
                      Evernote List

                      Finally, why not store the file in a notebook of your taste and put some more tags in it to be sure finding it later will be a breeze?

                      Believe it or not!

                      You’re done!

                      And don’t you dare to tell me that wasn’t easy as 1–2–3!

                      More by this author

                      Jochen Burkhard

                      Owner Burkhard Consulting

                      Step Aside Google: Qwant Is A Secure Beauty Why Apple Music Is Indispensable For Me Twitter Efficiency How to Become Insanely Efficient on Twitter With 1 Hour per Day How To Visually Save Your Audience From Boredom New York (Photo by me) A 5-minute Guide to Content Management on your Smartphone

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                      Last Updated on March 13, 2019

                      How to Get out of a Rut: 12 Useful Ways to Get Unstuck

                      How to Get out of a Rut: 12 Useful Ways to Get Unstuck

                      Have you gotten into a rut before? Or are you in a rut right now?

                      You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

                      Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

                      1. Work on the small tasks.

                      When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

                      Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

                      2. Take a break from your work desk.

                      Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

                      Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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                      3. Upgrade yourself

                      Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

                      The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

                      4. Talk to a friend.

                      Talk to someone and get your mind off work for a while.

                      Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

                      5. Forget about trying to be perfect.

                      If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

                      Just start small. Do what you can, at your own pace. Let yourself make mistakes.

                      Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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                      6. Paint a vision to work towards.

                      If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

                      Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

                      Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

                      7. Read a book (or blog).

                      The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

                      Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

                      Check out the best selling books; those are generally packed with great wisdom.

                      8. Have a quick nap.

                      If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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                      9. Remember why you are doing this.

                      Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

                      What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

                      10. Find some competition.

                      Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

                      Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

                      11. Go exercise.

                      Since you are not making headway at work, might as well spend the time shaping yourself up.

                      Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

                      As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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                      Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

                      12. Take a good break.

                      Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

                      Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

                      Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

                      Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

                      More Resources About Getting out of a Rut

                      Featured photo credit: Joshua Earle via unsplash.com

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