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A 5-minute Guide to Content Management on your Smartphone

A 5-minute Guide to Content Management on your Smartphone

Long story short

The idea to use my iPhone as a central hub for curating and managing content I value didn’t come overnight. Since the iPhone is the only device I always carry with me, it just makes sense. In today’s world, we all are mobile and road workers, at least to some extent.

Yes, all our apps allow us to browse the web, check for Facebook messages, read and send mail, and whatnot. We do it in trains, waiting for our meal, or ordering coffee.

But what if we become a little more serious, or should I say professional, by using our beloved devices? What if we want not only to consume, but refer to that piece of interesting content that just popped up on our smartphone? We might want to read it later or even better, collect everything valuable to one place, and find it again easily.

First of all, let me tell you, you’re not alone. Millions of users like you use mobile devices globally to an extend, unimaginable a couple of years ago. In a recent study comScore found that the users on mobile exceeded desktops more than a year ago.

Find out more here.

I learned it the hard way: For years now there are some options to do what I wanted (sort of):

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  1. Creating bookmarks for blog-posts
  2. File them away with applications like Instapaper
  3. Save images and PDF-files to the phone and much more

It’s just so many places scattered around in such a small device like an iPhone.
As fast as these were stored somewhere in my mobile they were out of sight and a pain to find later. Not to mention for referring to reading or being used for my recent presentation at the office.

What You Will Learn

  1. Store your blog-post, image, pdf or Slideshare URL to one reliable place in your smartphone
  2. Find it easily on whatever device you use
  3. Share it on social-media, with friends and colleagues or use it in your new bold presentation you want to present to your boss tomorrow

Preliminaries

Hardware

I will use an iPhone here, but any other smartphone or tablet will work. Just the screenshots and some used links will differ.

Apps

Please install the indispensable Pocket from the Apple App-Store

 
pocket
    Pocket App

    Download Pocket from App-Store

    One more is: Evernote. Wherever you are on whatever platform, Evernote will serve you with unparalleled sharing, storage and presenting features.

     
    Evernote app
      Evernote App

      Download Evernote from App-Store

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      Step 1: Store what’s great

      Once your web page with the greatest blog-post of all time is loaded tap this:

      Safari-Screen
        Safari Screen

        Then that:

        Post to Pocket
          Tap Pocket Icon

          Pocket will then be more than pleased to store your web page in a perfectly readable format. But without loosing the page’s URL, so that you always be able to open that page again.

          Pocket tags
            Pocket did his duty

            Pro-Tip

            If you dare to subscribe to the Pro-Account from Pocket, you will be very lucky to find Pocket to suggest tags. Those do then far better define the content stored and make it easier to find later (more of that in a minute).

            Suggested Tags by Pocket
              Suggested Tags by Pocket

              Look, that was easy, huh?

              Step 2: Review and forward post to its destiny

              Pocket-list
                Pocket Article List

                What a nice clean list, right?

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                Now let’s see what we can do with the content piece and forward it to where it belongs.

                For sure, you can directly share from within Pocket.

                Store in Evernote

                  Put that valuable piece of content in the right place: Evernote.

                  Pocket-evernote
                    Store in Evernote

                    Because since you are such an attentive reader, you may ask: Why on earth should I use Evernote, if I already stored my content in Pocket? Well, nicely put, my dear friend.

                    But for one, it would cost me many blog posts, even books to provide a full list of arguments for Evernote. Especially why it should be the final destination for everything collected digitally. But more importantly, because Evernote has become the de-facto standard for storing, sharing and even directly presenting. Trust me, those two more taps on your nice iPhone screen are worth it.

                    Now, I’m guessing you have a question: Why store my content on Pocket if I can save it directly to Evernote? You’re an expert on this topic, stop reading right now!

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                    Not so fast, though. The Evernote action on iOS is not (yet) as advanced as the Clipper for browsers. Pocket is going to deliver a far better reading experience as Evernote. Did you ever try to read a full-blown website on an iPhone screen? See, I knew you would agree.

                    Step 3: Final check and fine-tuning in Evernote

                    Evernote List
                      Evernote List

                      Finally, why not store the file in a notebook of your taste and put some more tags in it to be sure finding it later will be a breeze?

                      Believe it or not!

                      You’re done!

                      And don’t you dare to tell me that wasn’t easy as 1–2–3!

                      More by this author

                      Jochen Burkhard

                      Owner Burkhard Consulting

                      Step Aside Google: Qwant Is A Secure Beauty Why Apple Music Is Indispensable For Me Twitter Efficiency How to Become Insanely Efficient on Twitter With 1 Hour per Day How To Visually Save Your Audience From Boredom New York (Photo by me) A 5-minute Guide to Content Management on your Smartphone

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                      Last Updated on October 13, 2020

                      How to Spot a Burnout And Overcome It Fast

                      How to Spot a Burnout And Overcome It Fast

                      Burnout at work is an issue that most people who suffer from it, suffer unknowingly.

                      Have you ever felt that you can’t start an assignment, have an immense urge to Netflix binge, or couldn’t get yourself to wake up on time even though you have a lot on your plate? The cause for these might be burnout.

                      According to Deloitte’s report, “many companies may not be doing enough to minimize burnout.” This is to say that the responsibility is not only on the employee. According to that report, nearly 70 percent of professionals feel their employers are not doing enough to prevent or alleviate burnout within their organization, and they definitely should.[1]

                      Too many companies don’t invest enough in creating a positive environment. One out of five (21%) said that their company does not offer any programs or initiatives to prevent or alleviate burnout. It is the culture, not the fancy well-being programs that would probably do the best work.

                      This is a significant problem for individuals and companies, and it’s also an issue on a macro level. A Stanford University research found that more than 120,000 deaths per year, and approximately 5%–8% of annual healthcare costs, are associated with the way U.S. companies manage their workforces.[2]

                      It is both the employee and the employer’s responsibility—and the latter can certainly take more responsibility.

                      In this article, I’ll guide you on how to know if you suffer from burnout and, more importantly, what you can do about it.

                      Who Are Prone to Burning Out?

                      For starters, it is a good thing to know that you’re in good company. According to a Gallup poll, 23% (of 7,500 surveyed) expressed burnout more often than not. Additionally, 44% felt it sometimes. Nearly 50% of social entrepreneurs who attended the World Economic Forum’s Annual Meeting in 2018 reported having struggled with burnout and depression at some point.[3]

                      According to Statista (2017), 13% of adults reported having problems unwinding in the evenings and weekends. According to a Deloitte survey (consisting of 1,000 full-time U.S. employees), 77% of respondents said that they have experienced employee burnout at their current job.[4]

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                      Burnout is not only an issue of the spoiled first-world. Rather, it is a serious matter that must be taken care of appropriately. It affects so many people, and its impacts are just too significant to be ignored.

                      Some occupations are more prone to burnout, such as people who deeply care about their jobs more than others. According to the Harvard Business Review, “Passion-driven and caregiving roles such as doctors and nurses are some of the most susceptible to burnout.”

                      The consequences can have life or death ramifications as “suicide rates among caregivers are dramatically higher than that of the general public—40% higher for men and 130% higher for women”. It is also the case for teachers, non-profit workers, and leaders of all kinds.[5]

                      Deloitte’s survey also found that 91% say that they have an unmanageable amount of stress or frustration. Heck, 83% even say that it can negatively impact their relationships. Millennials are slightly more impacted by burnout (84% of Gen Y vs. 77% in other generations).

                      What Is Burnout Syndrome?

                      So, what is it, exactly? Burnout was officially included in the International Classification of Diseases (ICD-11) and is an occupational phenomenon.

                      According to the World Health Organization, burnout includes three dimensions:[6]

                      1. Feelings of energy depletion or exhaustion;
                      2. Increased mental distance from one’s job, or feelings of negativism or cynicism related to one’s job;
                      3. Reduced professional efficacy.

                      The 5 Stages of Burnout

                      At this point, you must have a clue if you’re at risk of burnout. There are different methods for understanding where you are on the burnout syndrome scale, and one of the most common ones is the “five stages method.”

                      1. Honeymoon Phase

                      As you may remember If you’ve gotten married, there’s always the honeymoon phase. You’re so happy and feel almost invincible. You love your spouse and at this stage, you’re very excited about everything. It’s the same when it comes to taking on a new job or role or starting a new business.

                      At first, most of the time, you’re hyper-motivated. Although you might be able to notice signs of potential future burnout, in most cases, you might ignore them. You’re highly productive, super motivated, creative, and accept (and take) responsibility.

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                      The honeymoon phase is critical because if you plant the seeds of good mental health and coping strategies, you can stay at this phase for extended periods.

                      2. Onset of Stress

                      Let’s continue with the wedding metaphor. Now that you’re happily married for some time, you might start noticing certain issues with your spouse that you don’t like. You might have seen them before, but now they take up more space in your life.

                      You might be less optimistic and feel signs of stress or minor symptoms of physical or emotional fatigue at work. Your productivity reduces, and you think that your motivation is lower.

                      3. Chronic Stress

                      Let’s hope you don’t get there in your marriage, but unfortunately, some people get there. At this stage, your stress level is consistently high, and the other symptoms of stage 2 persist.

                      At this point, you start missing deadlines, your sleep quality is low, and you’re resentful and cynical. Your caffeine consumption might be higher, and you’re increasingly unsatisfied.

                      4. Burnout

                      This is the point where you can’t go on unless there is a significant change in your workspace environment. You have a strong desire to move to another place, and clinical intervention is sometimes required.

                      You feel neglected, your physical symptoms are increasing, and you get to a place where your stomach hurts daily. You might obsess over problems in your life or work and, generally speaking, you should treat yourself.

                      5. Habitual Burnout

                      This is the phase in which burnout is embedded in your life. You might experience chest pains or difficulty breathing, outbursts of anger or apathy, and physical symptoms of chronic fatigue.

                      The Causes of Burnout

                      So, now that we know how to identify our stage of burnout, we can move on to tackling its leading causes. According to the Gallup survey, the top burnout reasons are:[7]

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                      1. Getting unfair treatment at work – This is not always something that you can fully control. At the same time, you should remember that even if you’re not calling the shots, it doesn’t mean that you have to accept unfair treatment. The consequences mentioned above are just not worth it in most cases.
                      2. Workload – Another leading cause of stress according to dozens of interviews conducted before writing the article. According to Statista, in 2017, 39% of workers said a heavy workload was their leading cause of stress. We live in a busy work environment, and we will share some tips on how to manage that.
                      3. Not knowing your role – While not something you can fully control, you can, and probably should, take action to better define it with your boss.
                      4. Inadequate communication and support from your manager – Like the others above, you can’t fully control that, but as we’ll soon share, you can take action to be in better control.
                      5. Time pressure – As mentioned, motivated, passionate workers are more in danger of experiencing burnout. One of the reasons is that they’re pressuring themselves to do more, sometimes at the expense of their mental health. We’ll address how to work on that as well.

                      How to Overcome a Burnout

                      After going over the stages of burnout and the leading causes of becoming burned out, it might be a good time to let you know that there is a lot you can do to fight it head-on.

                      However, let’s start with what you should not do. Burnout cannot be fixed by going on a vacation. It should be a long-term solution, implemented daily.

                      According to Clockify (2019), these are the popular ways to avoid burnout:

                      1. Focus on your family life – 60% of adults said that stable family life is key to avoiding burnout. Maintaining meaningful relationships in your life is proven to reduce stress (instead of having many unmeaningful relationships).
                      2. Exercising comes in second, with 58% reporting that jogging, running, or doing any exercise significantly relieves stress. Even a relatively short walk might improve your body’s resilience to stress.
                      3. Seek professional advice – 55% say they would turn to a professional. There are online websites where you can speak with professionals at reduced costs.

                      Aside from the three most popular ways of avoiding burnout, you can also try the following:

                      1. Improve Time Management

                      Try understanding how you can use your time better and leave more time for relaxation. That’s easy to say (or write) but more challenging to implement. It would help if you started by prioritizing yourself. Understanding the connection between your values and your everyday tasks is a tremendous help. You can use proven methods to improve the relationship between your vision and goals to your daily life tasks’ lists. Check out the Horizons of Focus or V2MOM methods to get started.

                      2. Use the P.L.E.A.S.E. Method

                      The P.L.E.A.S.E. is a combination of things you should do to be at your best physically. It means Physical Illness (P.L.) prevention, Eat healthy (E), Avoid mood-altering drugs (A), Sleep well (S), and Exercise (E).

                      3. Prioritize

                      You don’t have to say yes to everything that comes across your way at work (or in other aspects of life). You’d be surprised how easy it can become once you start saying no. Some might even describe it as exhilarating.

                      4. Let Your Brain rest

                      Culturally, most of us are already wired to think that hard work is essential, and while that’s true in most cases, we sometimes forget that our brain needs to rest for it to recharge. Seven hours of sleep are essential (depending on your age). Meditation might be helpful, too.

                      5. Pay Attention to Positive Events

                      According to Therapistaid.com, we tend to focus on the bad things in our lives. However, by focusing on positive things, we can change our mindset. One way to practice this daily is by writing three good things about your life every morning or evening. It’s been scientifically proven that doing so for a few months can help rewire your brain.

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                      6. Take Some “You” Time

                      A Netflix binge is not always good for you, but it might be in some cases. The better the leisure time is, the better you’ll feel in the long term. It’s usually better to read a book or start a new hobby that requires more cognitive skills than just lying on the couch. But as long as you feel good watching a movie, that might be a good start.

                      7. New Technologies Might Be Helpful

                      There are tons of self-help apps such as Fabulous, Headspace (meditation), Noom (diet and exercise), and others. They’re good to use, but you should also be careful not to run away from your problems only to watch social media for hours. It’s not real, and no one’s life is perfect (even if their Facebook or Instagram feeds might seem so). You should also be aware not to be in an “always-on” mindset.

                      Bottom Line

                      Whether you’re at the first or the fifth stage of the burnout phases, the goal of this article is to show you that there are always ways to fight it. The first thing is self-awareness—knowing that there’s a problem. The second step is to decide what to do about it.

                      You can also consider using Lifehack’s community. You’re more than welcome to share your burnout story on our Facebook page.

                      Bonus: Rebound from Burnout in 8 Hours

                      Watch what you can do to rebound from burnout quickly in this episode of The Lifehack Show:

                      https://youtu.be/MNnyqQWK_zg

                      Featured photo credit: Lechon Kirb via unsplash.com

                      Reference

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