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Here’s How You Find More Time In Your Schedule to Learn a New Skill

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Here’s How You Find More Time In Your Schedule to Learn a New Skill

All of us could have more time in our days. Whether it’s to spend more time with ourselves, with our loved ones, or to learn a new skill we’ve been wanting to learn. The truth is, most of us are not maximizing the time we already have to its full potential. With a little bit of structure, analysis, and optimizing, we can spare at least 3-5 hours of additional time in our schedule to learn a new language, instrument, or even cooking!

Here’s 5 steps to shave more time off your “busy” schedule.

1. Track your existing schedule

If you don’t know how you spend your day already, it’s going to be very difficult to know what’s working and what’s not. This applies in any habit, result, or goal you want to change. If you’re trying to lose weight, the first thing a nutritionist will tell you is to keep track of everything you’re eating throughout the day.

Start by tracking everything you’re doing during the day on your calendar. Keep it simple by categorizing each task into two colors representing:

  1. Work time (blue)
  2. Free time (green)

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    While all of our schedules will be different, you’ll be surprised to know how much “green” space you have in our day to invest in learning or something else more productive for you. For consistency, it’s recommended to track your schedule for at least three days, since you may have had a bad or good day of productivity.

    This information will help you with the next step…

    2. Prioritize

    Now that we understand how we already spend our days, it’s time to prioritize what matters. Whether you use a to-do list or a calendar to schedule your day, try reverse-engineering your end-goal to the tasks you have set for the day.

    Here’s a logical framework to refer to:

    • What’s my ultimate goal that I am trying to achieve? (learn Spanish, increase your business revenue, etc.)
    • Which of these tasks will bring me closer to my goal?
    • Which of these non-impactful tasks can I outsource or eliminate completely?

    From there, we’re going to borrow what a productive framework used by Dwight Eisenhower called, “The Eisenhower Box.”

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    Start by categorizing your current task list and any upcoming ones into these 4 categories:

    • Urgent and important (tasks you will do immediately).
    • Important, but not urgent (tasks you will schedule to do later).
    • Urgent, but not important (tasks you will delegate to someone else).
    • Neither urgent nor important (tasks that you will eliminate).

    1397521201-use-eisenhower-box-stop-wasting-time-more-productive

      From here, you should focus only on the tasks that are in the “do” and “decide” category. Everything else, you should…

      3. Eliminate

      Now that you have your most impactful tasks categorized, it’s time to eliminate the unnecessary and unimportant tasks that are simply a waste of time. For many of us, this is checking social media, email, watching television, gossiping with friends, etc. After listing all of these tasks, try to experiment over the next five days without any of these, and see how much free time you have shaved off in your schedule.

      For tasks that may seem urgent, but not important…

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      4. Delegate

      It’s our nature to handle every single detail of our work, but they rarely lead to moving our end-goal forward. This can be potentially dangerous, especially when we’re focused on unimportant tasks that require a lot of our time. As Gary Vaynerchuk often states, “delegating is easy when you realize that 99% of what you do doesn’t matter.”

      Now Gary may have a team of 500+ supporting him, but you can just as well hire a virtual personal assistant to accomplish the same tasks. You can check out websites like Upwork, Guru, or Freelancer to outsource these small, important tasks that need to be urgently completed. These tasks may include: travel research, flight booking, blog post updates, podcast editing, and more.

      5. Optimize

      Last, but not least, it’s time to optimize and refine your schedule to meet its full potential.

      Here are the 3 ways to accomplish this:

      i. Shorten your deadline for individual tasks

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      As stated by Parkinson’s Law, most of us take more time than necessary to complete a task. If we give ourselves three hours to complete a small task, we’ll do our very best to use up all those three hours to complete it. However, if we only gave ourselves 15 minutes, we’ll find a way to get it done. Ask yourself: how many of the tasks on your schedule actually take up the time you allocated to it? Can you do it sooner?

      ii. Cut out your least important free time

      While we need breaks during our day, some breaks such as spending time with family is more important than watching Game of Thrones on Netflix. Find one free time in your schedule that is the least important, and cut it out from your schedule.

      iii. Bundle your free times together

      Or you can use my personal favorite option: bundling free time together. This means instead of having 2 slots of 30 minutes to check email or social media, you can simply use that first 30-minute slot to do both. Chances are, we already multi-task nearly everything we do anyways, so why not multi-task during our free times, rather than during our important tasks?

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      Now…it’s your turn

      Which of these productive steps were your favorite?
      What skill will you learn after shaving off more time in your schedule?
      We’d love to hear from you below.

      More by this author

      Sean Kim

      Sean is the founder and CEO of Rype, a language learning app. He's an entrepreneur and blogger.

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      Last Updated on January 13, 2022

      How to Use Travel Time Effectively

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      How to Use Travel Time Effectively

      Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

      Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

      Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

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      1. Take Your Time Getting There

      As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

      But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

      Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

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      2. Go Gadget-Free

      This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

      If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

      3. Reflect and Prepare

      Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

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      After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

      Conclusion

      Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

      More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

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      If you do that, you’ll have a better chance to be who you want to be when you leave.

      Featured photo credit: bruce mars via unsplash.com

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