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Here’s How You Find More Time In Your Schedule to Learn a New Skill

Here’s How You Find More Time In Your Schedule to Learn a New Skill

All of us could have more time in our days. Whether it’s to spend more time with ourselves, with our loved ones, or to learn a new skill we’ve been wanting to learn. The truth is, most of us are not maximizing the time we already have to its full potential. With a little bit of structure, analysis, and optimizing, we can spare at least 3-5 hours of additional time in our schedule to learn a new language, instrument, or even cooking!

Here’s 5 steps to shave more time off your “busy” schedule.

1. Track your existing schedule

If you don’t know how you spend your day already, it’s going to be very difficult to know what’s working and what’s not. This applies in any habit, result, or goal you want to change. If you’re trying to lose weight, the first thing a nutritionist will tell you is to keep track of everything you’re eating throughout the day.

Start by tracking everything you’re doing during the day on your calendar. Keep it simple by categorizing each task into two colors representing:

  1. Work time (blue)
  2. Free time (green)

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    While all of our schedules will be different, you’ll be surprised to know how much “green” space you have in our day to invest in learning or something else more productive for you. For consistency, it’s recommended to track your schedule for at least three days, since you may have had a bad or good day of productivity.

    This information will help you with the next step…

    2. Prioritize

    Now that we understand how we already spend our days, it’s time to prioritize what matters. Whether you use a to-do list or a calendar to schedule your day, try reverse-engineering your end-goal to the tasks you have set for the day.

    Here’s a logical framework to refer to:

    • What’s my ultimate goal that I am trying to achieve? (learn Spanish, increase your business revenue, etc.)
    • Which of these tasks will bring me closer to my goal?
    • Which of these non-impactful tasks can I outsource or eliminate completely?

    From there, we’re going to borrow what a productive framework used by Dwight Eisenhower called, “The Eisenhower Box.”

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    Start by categorizing your current task list and any upcoming ones into these 4 categories:

    • Urgent and important (tasks you will do immediately).
    • Important, but not urgent (tasks you will schedule to do later).
    • Urgent, but not important (tasks you will delegate to someone else).
    • Neither urgent nor important (tasks that you will eliminate).

    1397521201-use-eisenhower-box-stop-wasting-time-more-productive

      From here, you should focus only on the tasks that are in the “do” and “decide” category. Everything else, you should…

      3. Eliminate

      Now that you have your most impactful tasks categorized, it’s time to eliminate the unnecessary and unimportant tasks that are simply a waste of time. For many of us, this is checking social media, email, watching television, gossiping with friends, etc. After listing all of these tasks, try to experiment over the next five days without any of these, and see how much free time you have shaved off in your schedule.

      For tasks that may seem urgent, but not important…

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      4. Delegate

      It’s our nature to handle every single detail of our work, but they rarely lead to moving our end-goal forward. This can be potentially dangerous, especially when we’re focused on unimportant tasks that require a lot of our time. As Gary Vaynerchuk often states, “delegating is easy when you realize that 99% of what you do doesn’t matter.”

      Now Gary may have a team of 500+ supporting him, but you can just as well hire a virtual personal assistant to accomplish the same tasks. You can check out websites like Upwork, Guru, or Freelancer to outsource these small, important tasks that need to be urgently completed. These tasks may include: travel research, flight booking, blog post updates, podcast editing, and more.

      5. Optimize

      Last, but not least, it’s time to optimize and refine your schedule to meet its full potential.

      Here are the 3 ways to accomplish this:

      i. Shorten your deadline for individual tasks

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      As stated by Parkinson’s Law, most of us take more time than necessary to complete a task. If we give ourselves three hours to complete a small task, we’ll do our very best to use up all those three hours to complete it. However, if we only gave ourselves 15 minutes, we’ll find a way to get it done. Ask yourself: how many of the tasks on your schedule actually take up the time you allocated to it? Can you do it sooner?

      ii. Cut out your least important free time

      While we need breaks during our day, some breaks such as spending time with family is more important than watching Game of Thrones on Netflix. Find one free time in your schedule that is the least important, and cut it out from your schedule.

      iii. Bundle your free times together

      Or you can use my personal favorite option: bundling free time together. This means instead of having 2 slots of 30 minutes to check email or social media, you can simply use that first 30-minute slot to do both. Chances are, we already multi-task nearly everything we do anyways, so why not multi-task during our free times, rather than during our important tasks?

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      Now…it’s your turn

      Which of these productive steps were your favorite?
      What skill will you learn after shaving off more time in your schedule?
      We’d love to hear from you below.

      More by this author

      Sean Kim

      Sean is the founder and CEO of Rype, a language learning app. He's an entrepreneur and blogger.

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      1 STOP Being Busy and Create More Time with these Productivity Hacks 2 7 Signs That You’re Way Too Busy (And Need to Change That) 3 5 Techniques to Tackle a Busy Schedule (And Create More Time) 4 8 Time Management Strategies for Busy People 5 Productivity Boost: How to start your day at 5:00 AM

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      Last Updated on June 1, 2021

      7 Signs That You’re Way Too Busy (And Need to Change That)

      7 Signs That You’re Way Too Busy (And Need to Change That)

      “Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

      “Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

      As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

      Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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      The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

      To help you in that self-assessment, here are 7 signs that you’re way too busy:

      1. You Can’t Remember the Last Time You Took a Day Off

      Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

      “The time to relax is when you don’t have time for it.”

      2. Those Closest to You Have Stopped Asking for Your Time

      Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

      3. Activities like Eating Are Always Done in Tandem with Other Tasks

      If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

      It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

      4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

      One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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      If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

      5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

      It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

      If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

      Try these 5 Ways to Find Time for Exercise.

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      6. You Dread Getting up in the Morning

      If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

      7. “Survival Mode” Is Your Only Mode

      If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

      So, How To Get out of Busyness?

      Take a look at this video:

      And these articles to help you get unstuck:

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      Featured photo credit: Khara Woods via unsplash.com

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