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Here’s How You Find More Time In Your Schedule to Learn a New Skill

Here’s How You Find More Time In Your Schedule to Learn a New Skill

All of us could have more time in our days. Whether it’s to spend more time with ourselves, with our loved ones, or to learn a new skill we’ve been wanting to learn. The truth is, most of us are not maximizing the time we already have to its full potential. With a little bit of structure, analysis, and optimizing, we can spare at least 3-5 hours of additional time in our schedule to learn a new language, instrument, or even cooking!

Here’s 5 steps to shave more time off your “busy” schedule.

1. Track your existing schedule

If you don’t know how you spend your day already, it’s going to be very difficult to know what’s working and what’s not. This applies in any habit, result, or goal you want to change. If you’re trying to lose weight, the first thing a nutritionist will tell you is to keep track of everything you’re eating throughout the day.

Start by tracking everything you’re doing during the day on your calendar. Keep it simple by categorizing each task into two colors representing:

  1. Work time (blue)
  2. Free time (green)

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    While all of our schedules will be different, you’ll be surprised to know how much “green” space you have in our day to invest in learning or something else more productive for you. For consistency, it’s recommended to track your schedule for at least three days, since you may have had a bad or good day of productivity.

    This information will help you with the next step…

    2. Prioritize

    Now that we understand how we already spend our days, it’s time to prioritize what matters. Whether you use a to-do list or a calendar to schedule your day, try reverse-engineering your end-goal to the tasks you have set for the day.

    Here’s a logical framework to refer to:

    • What’s my ultimate goal that I am trying to achieve? (learn Spanish, increase your business revenue, etc.)
    • Which of these tasks will bring me closer to my goal?
    • Which of these non-impactful tasks can I outsource or eliminate completely?

    From there, we’re going to borrow what a productive framework used by Dwight Eisenhower called, “The Eisenhower Box.”

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    Start by categorizing your current task list and any upcoming ones into these 4 categories:

    • Urgent and important (tasks you will do immediately).
    • Important, but not urgent (tasks you will schedule to do later).
    • Urgent, but not important (tasks you will delegate to someone else).
    • Neither urgent nor important (tasks that you will eliminate).

    1397521201-use-eisenhower-box-stop-wasting-time-more-productive

      From here, you should focus only on the tasks that are in the “do” and “decide” category. Everything else, you should…

      3. Eliminate

      Now that you have your most impactful tasks categorized, it’s time to eliminate the unnecessary and unimportant tasks that are simply a waste of time. For many of us, this is checking social media, email, watching television, gossiping with friends, etc. After listing all of these tasks, try to experiment over the next five days without any of these, and see how much free time you have shaved off in your schedule.

      For tasks that may seem urgent, but not important…

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      4. Delegate

      It’s our nature to handle every single detail of our work, but they rarely lead to moving our end-goal forward. This can be potentially dangerous, especially when we’re focused on unimportant tasks that require a lot of our time. As Gary Vaynerchuk often states, “delegating is easy when you realize that 99% of what you do doesn’t matter.”

      Now Gary may have a team of 500+ supporting him, but you can just as well hire a virtual personal assistant to accomplish the same tasks. You can check out websites like Upwork, Guru, or Freelancer to outsource these small, important tasks that need to be urgently completed. These tasks may include: travel research, flight booking, blog post updates, podcast editing, and more.

      5. Optimize

      Last, but not least, it’s time to optimize and refine your schedule to meet its full potential.

      Here are the 3 ways to accomplish this:

      i. Shorten your deadline for individual tasks

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      As stated by Parkinson’s Law, most of us take more time than necessary to complete a task. If we give ourselves three hours to complete a small task, we’ll do our very best to use up all those three hours to complete it. However, if we only gave ourselves 15 minutes, we’ll find a way to get it done. Ask yourself: how many of the tasks on your schedule actually take up the time you allocated to it? Can you do it sooner?

      ii. Cut out your least important free time

      While we need breaks during our day, some breaks such as spending time with family is more important than watching Game of Thrones on Netflix. Find one free time in your schedule that is the least important, and cut it out from your schedule.

      iii. Bundle your free times together

      Or you can use my personal favorite option: bundling free time together. This means instead of having 2 slots of 30 minutes to check email or social media, you can simply use that first 30-minute slot to do both. Chances are, we already multi-task nearly everything we do anyways, so why not multi-task during our free times, rather than during our important tasks?

      Now…it’s your turn

      Which of these productive steps were your favorite?
      What skill will you learn after shaving off more time in your schedule?
      We’d love to hear from you below.

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      Last Updated on February 21, 2019

      How to Stop Information Overload

      How to Stop Information Overload

      Information overload is a creature that has been growing on the Internet’s back since its beginnings. The bigger the Internet gets, the more information there is. The more quality information we see, the more we want to consume it. The more we want to consume it, the more overloaded we feel.

      This has to stop somewhere. And it can.

      As the year comes to a close, there’s no time like the present to make the overloading stop.

      But before I explain exactly what I mean, let’s discuss information overload in general.

      How Serious Is Information Overload?

      The sole fact that there’s more and more information published online every single day is not the actual problem. Only the quality information becomes the problem.

      This sounds kind of strange…but bear with me.

      When we see some half-baked blog posts we don’t even consider reading, we just skip to the next thing. But when we see something truly interesting — maybe even epic — we want to consume it.

      We even feel like we have to consume it. And that’s the real problem.

      No matter what topic we’re interested in, there are always hundreds of quality blogs publishing entries every single day (or every other day). Not to mention all the forums, message boards, social news sites, and so on.

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      The amount of epic content on the Internet these days is so big that it’s virtually impossible for us to digest it all. But we try anyway.

      That’s when we feel overloaded. If you’re not careful, one day you’ll find yourself reading the 15th blog post in a row on some nice WordPress tweaking techniques because you feel that for some reason, “you need to know this.”

      Information overload is a plague. There’s no vaccine, there’s no cure. The only thing you have is self-control.

      Luckily, you’re not on your own. There are some tips you can follow to protect yourself from information overload and, ultimately, fight it.

      But first, admit that information overload is really bad for you.

      Why Information Overload Is Bad for You

      Information overload stops you from taking action. That’s the biggest problem here.

      When you try to consume more and more information every day, you start to notice that even though you’ve been reading tons of articles, watching tons of videos and listening to tons of podcasts, the stream of incoming information seems to be infinite.

      Therefore, you convince yourself that you need to be on a constant lookout for new information if you want to be able to accomplish anything in your life, work and/or passion. The final result is that you are consuming way too much information, and taking way too little action because you don’t have enough time for it.

      The belief that you need to be on this constant lookout for information is just not true.

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      You don’t need every piece of advice possible to live your life, do your work or enjoy your passion.

      How to Stop Information Overload (And Start to Achieve More)

      So how to recognize the portion of information that you really need? Start with setting goals.

      1. Set Your Goals

      If you don’t have your goals put in place, you’ll be just running around grabbing every possible advice and thinking that it’s “just what you’ve been looking for.”

      Setting goals is a much more profound task than just a way to get rid of information overload. Now by “goals” I don’t mean things like “get rich, have kids, and live a good life”. I mean something much more within your immediate grasp. Something that can be achieved in the near future — like within a month (or a year) at most.

      Basically, something that you want to attract to your life, and you already have some plan on how you’re going to make it happen. So no hopes and dreams, just actionable, precise goals.

      Then once you have your goals, they become a set of strategies and tactics you need to act upon.

      2. Know What to Skip When Facing New Information

      Once you have your goals, plans, strategies and tasks, you can use them to decide what information is really crucial.

      First of all, if the information you’re about to read has nothing to do with your current goals and plans, then skip it. You don’t need it.

      If it does, then ask yourself these questions:

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      • Will you be able to put this information into action immediately?
      • Does it have the potential to maybe alter your nearest actions/tasks?
      • Is it so incredible that you absolutely need to take action on it right away?

      If the information is not actionable in a day or two, then skip it.

      (You’ll forget about it anyway.)

      And that’s basically it. Digest only what can be used immediately. If you have a task that you need to do, consume only the information necessary for getting this one task done, nothing more.

      You need to be focused in order to have clear judgment, and be able to decide whether some piece of information is mandatory or redundant.

      Self-control comes handy too. It’s quite easy to convince yourself that you really need something just because of poor self-control. Try to fight this temptation, and be as ruthless about it as possible – if the information is not matching your goals and plans, and you can’t take action on it in the near future, then SKIP IT.

      3. Be Aware of the Minimal Effective Dose

      There’s a thing called the MED – Minimal Effective Dose. I was first introduced to this idea by Tim Ferriss. In his book The 4-Hour BodyTim illustrates the minimal effective dose by talking about medical drugs.

      Everybody knows that every pill has a MED, and after that specific dose, no other positive effects occur, only some negative side effects if you overdose big.

      Consuming information is somewhat similar. You need just a precise amount of it to help you to achieve your goals and put your plans into life.

      Everything more than that amount won’t improve your results any further. And if you try to consume too much of it, it will eventually stop you from taking any action altogether.

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      4. Don’t Procrastinate by Consuming More Information

      Probably one of the most common causes of consuming ridiculous amounts of information is the need to procrastinate. By reading yet another article, we often feel that we are indeed working, and that we’re doing something good – we’re learning, which in result will make us a more complete and educated person.

      This is just self-deception. The truth is we’re simply procrastinating. We don’t feel like doing what really needs to be done – the important stuff – so instead we find something else, and convince ourselves that “that thing” is equally important. Which is just not true.

      Don’t consume information just for the sake of it. It gets you nowhere.

      The focus of this article is not on how to stop procrastinating, but if you’re having such issue, I recommend you read this:

      Procrastination – A Step-By-Step Guide to Stop Procrastinating

      Summing It Up

      As you can see, information overload can be a real problem and it can have a sever impact on your productivity and overall performance.

      I know I have had my share of problems with it (and probably still have from time to time). But creating this simple set of rules helps me to fight it, and to keep my lizard brain from taking over.

      I hope it helps you too, especially as we head into a new year with a new chance at setting ourselves up for success.

      More Resources About Boosting Brain Power

      Featured photo credit: Pexels via pexels.com

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