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Improve Your Productivity with 5 Laws of Physics

Improve Your Productivity with 5 Laws of Physics

When looking at the different laws of physics, it’s interesting to see how many parallels can be drawn from the world of numbers, calculations and formulas, to our own every day lives, particularly when it comes to our productivity levels. The analogies between the laws of physics and the Five Key Ingredients To Productivity below will give you a new perspective on productivity, as well as some insights into how you can improve it.

1. Setting Goals And Achieving Them

Newton’s First Law Of Motion (The Law Of Inertia) – This law suggests that objects have a natural tendency to keep doing what they’re doing. So an object will remain at rest unless it is forced into action by another force. Likewise, an object in motion will continue to move at the same speed (and direction) unless it is stopped or acted upon by another object/force.

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If you don’t kick-start your system into motion, your productivity levels aren’t likely to magically increase on their own. Finding the motivation to get started is only part of the solution; learning to set goals and developing the right time management techniques will help you achieve an effective and sustainable “speed” on your journey towards achieving those goals. It will require some effort but once you get started, productive routines will become second nature!

2. Self Management – Working Towards Your Goals

Newton’s Second Law Of Motion (The Law Of Force And Acceleration) – This law states that the greater the mass of the object that’s being accelerated, the more force will be needed to accelerate/move it.

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How much energy you put into your goals, as well as which goals you choose to put your energy into, has a huge impact on your productivity. Prioritizing and strategically planning what to focus on and when, will give you clarity on how best to manage yourself. In any equation, all the variables involved are dependent on each other, so how much force/effort you put in, affects not only how much of the mass/task you move, but also with what acceleration and speed you are able to achieve it!

3. Habits: Out With The Old And In With The New

Newton’s Third Law Of Motion (The Law Of Action-Reaction) – This law states that for every action there is an equal or opposite reaction. In other words, if object A applies force to object B, object B will push back from the opposite direction, with the same amount of force.

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For many of us, every day is a battle between productive forces (motivation, focus, etc.), and unproductive ones (stress, exhaustion, etc.). In order for the productive ones to have a consistent enough lead in our lives to make a difference, we need to create the right patterns and habits. When trying to balance the positive and negative forces on your productivity, identifying and eliminating the negative habits isn’t always enough; the creation of new, positive ones, is equally as important.

4. Diet Choices And Why They Matter

Clausius’ First Law Of Thermodynamics (The Law Of Conservation Of Energy) – According to this law, energy can’t be created or destroyed, instead, it can only change forms. The two processes involved in this law are heat and work – in a thermodynamic cycle, the amount of heat that is put into a system equals the amount of work done by the system.

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Your body is a system that expends energy every time you carry out a task, be it mental or physical – it gets this energy from food. When it comes to food, it’s not so much about the quantity but rather what sort of food you choose. Different foods not only provide different amounts of energy, but also differ in how sustainable the energy they provide is. By making healthy diet choices, you’ll instantly be able to tell which foods give you the best results.

5. Using Your Mindset To Move You Forward

Coulomb’s law examines the forces that exist between two electrically charged objects. It states that as the distance between objects increases, the electric fields and forces between them decrease. The force between the two objects can be either negative or positive, depending on whether the objects are repelled or attracted to one another.

Think of yourself as one object and of any one of your goals as another. In this analogy, your mindset is the force between the two objects – it has a direct impact on whether you and your goals are able to connect. A negative mindset force, will lead you further away from your goal, while a positive mindset will let you work your way towards your goal and to actually achieve it!

Learning To Control The Forces That Bring You Closer To Success

Even though initially, rules and laws may seem limiting, this is actually far from the truth. Think of it this way, while the formulas/ingredients to productivity stay the same, the variables and results strongly depend on you! Work through The Five Key Ingredients To Productivity to help you overcome your productivity barriers and to master the forces that will lead you towards success!

More by this author

Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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