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Why Companies Should Value Parental Leave (For Both Men And Women)

Why Companies Should Value Parental Leave (For Both Men And Women)
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My recollection of requesting parental leave was nothing short of a nightmare. There were lots of forms and paperwork to go through–not to mention the amount of planning, preparing, budgeting and coordinating efforts for the arrival of a newborn. Plus it is a stressful situation and conversation to have when you approach the company’s Human Resources (HR) department or manager in charge to request parental leave.

Depending on your professional track record, the company you work for and length of time you are requesting, the level of apprehension about requesting a leave of absence naturally skyrockets.

Parental leave is one of the crucial and pivotal moments for practically new or existing parents to deal with. Why? There are layers and layers of complications when it comes to trying to balance family and work life.

When it comes to accommodating paid leave there are a couple of harsh realities hitting the workforce at the present time. According to the Department of Labor (DOL) just 12 percent of United States (U.S) private sector workers have access to paid family leave through the company they are employed.

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Evidently taking time off from work means loss of income. What ends up happening is too many workers cannot afford to be on parental leave and cut it short. So the pressures not only mount at work to make up for lost time, but also disrupts your time with family, which becomes a whole other issue.

Benefits and advantages of paid leave

Once an employee has proven his place and worthiness within a company, independent of size, they should be entitled to parental paid leave. This is not a matter of economics or number of hours he or she has accrued. It is about the well-being of parents and maximizing their living conditions.

This can be done in a number of ways. When we reserve enough resources for a parental leave request through a company you will retain your best and most talented in the company, while at same time eliminate the risk of turnover. According to a CIO Magazine analysis, when companies adopt a parental leave policy the work options for parents lead to higher employee engagement and retention.

In both cases, paid paternity and maternity leave brings with it numerous and favorable payoffs. Below is a list of the positive effects of paid leave asserted by the DOL:

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  • Maternity leave overall improves the child´s health outcomes and increased birthweight.
  • Leave decreases premature birth and decreased infant mortality.
  • Paid leave encourages men to take paternity leave and serve as good caregivers.
  • Paid maternity leave increases work retention and reduces retention.
  • Paid paternity leave encourages men to be better caregivers.

It is essential for the current employee workforce to have the conditions and financial support for parental or maternal leave. This will not only help parents, but companies will reduce expenses for training and hiring new staff. Currently states like Massachusetts, California, New Jersey, Rhode Island, Connecticut and various cities have passed legislation for paid family and medical leave.

Parental paid benefits around the globe

Parental employment benefits outside of the U.S is a different narrative altogether. A visual graphic on Visual.ly paints a picture of the top countries for maternity and paternity leave, including the nations with the least amount of days to take leave.

So who are the countries with the top rank for parental (maternity) leave? They are as follows, including the maximum length of leave (days):

  • Croatia  (406 days)
  • Albania (365 days)
  • Australia (365 days)
  • Bosnia and Herzegovina (365 days)
  • Montenegro (365 days)
  • Serbia (365 days)
  • UK (365 days)
  • Norway (322 days)

On the other hand, here are the 10 worst countries when it comes to maternity leave:

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  • United States (84 days)
  • Lesotho (84 days)
  • Swaziland (84 days)
  • Nepal (84 days)
  • Libyan Arab Jamahiriya (50 days)
  • Qatar (50 days)

The paternity paid leave length for men is far less in comparison. For the top 10 countries for paternity leave you have Iceland (91 days), Norway (70 days), Spain (28), Finland (18 days), Slovenia (15 days), Azerbaijan (14 days) and others.

Momentum has shifted since legislation began promoting and advocating parental leave. Between 1994 and 2013 countries that provided at least 14 weeks of maternity leave increased from 38 to 51 percent. Up until last year, eight countries offer incentives to encourage new fathers to take parental leave.

Takeaways and conclusion

As the 21st century continues to be flooded with innovation and technological tools for the workplace, progress must be made primarily with regards to parental policies before anything else. Legislative action must introduce and approve the ability to really tackle the harsh reality and financial burdens of parental leave. Otherwise you are forcing people to improvise on their own without any sort of support during these important personal events. One natural consequence is this will lead to and perhaps discourage young professionals from starting families.

From coast to coast in the U.S things have begun to change. In a detailed news report by the New York Times corporations are shifting to more family-friendly benefits. For example, companies for Accenture and Microsoft would be implementing generous parental leave rules. The tech streaming giant, Netflix, recently instituted a full paid leave measure for new mothers and fathers for up to 365 days.

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Still there is much work to be done. Drafting company policies tailored towards new parents will strengthen the families, balance work and family life, allow for a full recovery and better control of finances.

Featured photo credit: Winter Day 10 – Seeking balance/lisaclarke via flickr.com

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Anthony Carranza

Multilingual writer and journalist covering all things technology and productivity.

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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