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Gossip and Trash-Talking Colleagues: 7 Golden Rules to Follow If You Want a Drama-Free Office

Gossip and Trash-Talking Colleagues: 7 Golden Rules to Follow If You Want a Drama-Free Office

You’d think that all the gossiping and trash-talking stops once you hit a certain age, but like with the rest of the expectations that we have early in life, this one never really seems to match reality. People tend to gossip and cause drama for many different reasons – low self-esteem, affinities for popularity or nothing but pure boredom – but the fact is they do it. Just because drama is in the human nature, that doesn’t mean that you should allow it in your office; there are certain precautions that should be taken.

1. Remember High School is Over

"The Friendship Contraction" -- Sheldon's selfish demands force Leonard to reconsider their friendship.  Meanwhile, Wolowitz tries to pick his astronaut nickname, on THE BIG BANG THEORY, Thursday, Feb. 2 (8:00-8:31 PM, ET/PT) on the CBS Television Network.  Pictured (clockwise from left):  Johnny Galecki, Kunal Nayyar, Simon Helberg, Jim Parsons. Photo: Michael Yarish/Warner Bros. �©2012 Warner Bros. Television. All Rights Reserved.

    People find it difficult to deal with this fact, especially if they were popular in high school. This is a system they know and love, and why shouldn’t they try to continue establishing it if they don’t encounter any resistance? This hierarchy isn’t at all difficult to spot – classical mean girls, the cool kids, neglected or bullied nerds, predominant athletes – everyone’s familiar with these clichés. Now, you need to play your role right by not indulging or accepting these groups. To achieve this you need to always make them work in different teams; this way they will be forced to get to know each other and work together.

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    2. Establish Anger Management Methods

    Causes of frustration and anxiety are things everyone should leave outside the office. In an ideal world, you’d have enough time to devote yourself to every one of your employees and help them deal with their issues. Bullying and mistreating people in your office can often be a simple outlet for built-up stress, which is why you need to have proper ways to deal with it. First of all, everyone needs to be familiar with basic etiquette – if one decides not to follow the common rules, you need to have previously established methods of dealing with them, and everyone must suffer the same consequences for these kinds of actions.

    3. Work on Your Team Building Activities

    04 The Office

      If you want a team, you need to build one. Members of a strong team need to eat together, work together and play together. Depending on the area of your expertise, all of you probably have more than one thing in common – you just need to find it. Once you establish which activities you can enjoy together, the only thing left is to pick a date. You should also know that hard-working employees need to feel appreciated, so a nurturing gift basket with a relaxing effect is something you should treat them with every now and then.

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      4. Don’t Run from Confrontations

      Built-up tension simply can’t be good for business. It’s completely normal for people to have conflicts when they interact, but it’s not healthy for those conflicts to be left unresolved. As a team leader or a simple observer you should encourage both conflicted parties to sit down and talk things out, which is the adult, mature and a responsible way to deal with this kind of situation.

      5. Invest into a Stress Free Room

      03 Med Man

        Every office needs to provide a safe, calm environment for all employees. Considering the fact that not all workplaces can be silent and crowd free – depending on the job description, naturally – the obvious solution is to introduce a stress-free space to your business. Ideally, this space should be a source of fresh air, lots of plants and calming colors, a sort of Zen garden if you will, but you should work with what you have. For starters, a corner with fresh flowers and a water machine will do!

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        6. If You Look for Drama, You Will Find It

        All jobs become a bit dull at some point, which is why people tend to look for practically anything to break that monotony. No matter if they do it subconsciously or not, you should draw their attention to this phenomenon, so that everyone can do their best to avoid it. However, a team leader needs to know when to intervene and when to stay out – treating them like children will only justify them behaving like children. Besides, a bit of healthy competition and a certain amount of appropriate humor should be welcomed.

        7. Encourage Focusing on the Positive

        01 Mitch & Cam

          Instead of wasting time on trash-talking and gossiping, you need to all transfer your focus onto growth and development. All that time and energy invested into finding out who said what to whom could be put to better use. You should do your best to preoccupy them with various courses, seminars, and other means of improvement. By working on their individual development, you’ll definitely speedup the progress you’re making as a team.

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          This might be a lot to take in at once but if you introduce each of these methods slowly, one by one, I’m sure you’ll be able to notice changes sooner than you think. If one of them seems inefficient, you should move on to the next one – these are the people you work with everyday, and they usually don’t appreciate being forced into anything. Take things slow, and you’ll be able to get rid of that unnecessary drama in your office.

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          Published on January 7, 2021

          How To Train Yourself When You Lack Attention To Details

          How To Train Yourself When You Lack Attention To Details

          Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

          If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

          Why Training Yourself in Attention to Details Pays Off

          You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

          When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

          Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

          In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

          Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

          3 Important Aspects of Becoming More Detail-Oriented

          Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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          1. Respect deadlines
          2. Understand the work-flow plan
          3. Build in time to mess up

          1. Respect Deadlines

          Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

          One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

          2. Understand the Work-Flow Plan

          Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

          3. Build in Time to Mess Up

          You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

          Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

          For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

          Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

          This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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          Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

          Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

          Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

          When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

          12 Tips to Help You if You Lack Attention to Detail

          Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

          1. Learn to Listen Well

          You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

          Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

          2. Pay Attention to Social Cues

          Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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          3. Follow Rules

          Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

          4. Take Notes

          Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

          5. Prioritize What Needs Your Attention Now

          When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

          As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

          6. Have a Detail-Oriented Assistant Check Your Work

          If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

          7. Learn the Rules of Writing Well

          English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

          8. Proofread Before You Hit Send

          Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

          9. Minimize Distractions

          It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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          If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

          10. Take Breaks

          It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

          11. Make Time for Reflection

          At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

          12. Keep a Detailed To-Do List

          This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

          Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

          Final Thoughts

          Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

          When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

          More Tips on Boosting Your Attention to Detail

          Featured photo credit: Cristina Gottardi via unsplash.com

          Reference

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