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20 Time Management Hacks I Wish I’d Known Before My 20s

20 Time Management Hacks I Wish I’d Known Before My 20s

Being able to manage your time most appropriately is something best done as early as possible. The earlier in life that you start, the better such skills will stick with you. Mastering these time management hacks in your 20s sets you up for success for the rest of your life. If you have not developed these skills just yet, don’t worry.

You can get started today! Choose one hack a day and you will make it through the list in less than a month.

1. Use a calendar app or calendar notebook every day

Keeping all of your appointments in your head is ineffective. That’s why successful people use calendar tools.

For example, I suggest using Google Calendar. It is free and you can set it up to send you email reminders for important activities. Receiving a reminder email about a trip a few days in advance is very useful.

2. Use a task management tool

Yes, keeping a to-do list is vital in successfully managing your time. At first, you may just use scraps of paper (I did that once as well).

It is much more effective to use a dedicated task management tool though. You could use a well made paper notebook such as a Moleskine, or even a digital tool (e.g. Remember the Milk, Microsoft Outlook or Nozbe).

3. Respect your need for sleep by getting 7 to 9 hours of sleep each day

Cutting out sleep to have more fun or get more work done is a short sighted strategy. While you can pull off this strategy in your 20s to a degree, it is a destructive habit to form.

Being tired all day means that you will be able to make effective use of your time, no matter how organized you are. So make it a habit of getting those legitimate seven to eight hours each night.

4. Do a weekly review of the past 7 days

Learning how to do a weekly review is one of the best time management habits for you to develop. The Weekly Review is a concept created by David Allen, author of the classic productivity book Getting Things Done.

To get started with a weekly review, go through the following steps:

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– First, review your calendar for the past week and the current week – look for loose ends, meetings and other matters that need further attention.

– Second, review your email inbox (personal and company email accounts) and achieve inbox zero.

– Third, review your goals for the year and make plans to work on them in the coming week.

This practice will help you to better plan your schedule and avoid nasty surprises.

5. Plan to achieve four hours of real work per day

Did you know that project managers often assume people will be less than 100% productive per day? It’s true! You may have a standard eight hour work day but the reality is that only half of that day is likely to be highly productive.

The rest of the day will be taken up with meetings, responding to email, browsing the Internet and related activities.

Tip: Schedule your most important, high value tasks in the morning, before you get tired.

6. Focus on a single task at a time (i.e. no multitasking!)

Multitasking is a wasteful way to work. Instead, you will achieve more if you choose one activity at a time. For example, allocate one hour in the morning to work on a proposal for a client, then give yourself a short break.

7. Separate strategic and “brain dead” tasks

High value strategic tasks are what companies and clients pay for – coming up with new product ideas, ways to reduce cost and other improvements. However, it is difficult to deliver creative insights all day long.

When the last hour of the day arrives and you’re tired, work through “brain dead” tasks like installing security updates or tossing out old papers.

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8. Accomplish large projects by breaking them down into smaller tasks

The ability to accomplish large projects is one of the most important time management hacks. For example, if you are assigned with organizing a corporate conference in six months, the effort may feel impossible.

Get started by writing a plan and asking for advice from people who have accomplished similar projects.

9. Set a maximum of three priority tasks per day

At the beginning of the day, it is easy to come up with a to-do list with dozens of items. Unfortunately, unplanned phone calls, requests from the boss and others quickly overturn the best plans.

Instead, simply choose three important tasks per day.

Resource: Want to build this activity into a habit? Use the Five Minute Journal to focus on what matters in your life.

10. Learn to delegate tasks effectively at work

Effective managers (and successful professionals) routinely delegate tasks so they can focus on their work better. The basic steps of effective delegation: describe the task and deadline, explain it to the person who will perform the task and ask to be kept informed.

11. Delegate household tasks as soon as you can afford it

During your 20s, you will have difficult years as you start your career. Once you have additional resources, look for domestic activities you can delegate.

For example, you may want to use a dry cleaning service to keep your professional clothes in good condition.

12. Review the past to become better, not assign blame

Repeating past mistakes is one of the worst ways to misuse your limited time. That’s why it makes sense to have review your projects, work deliverables and habits regularly.

For example, if your smart phone always runs out of power during the work day, buy a charging cable for the office. Putting that improvement in action will save you time and frustration in the future.

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13. Set deadlines for every task

Giving deadlines to yourself is one of the best ways to stay organized. A task without a deadline is likely to frustrate you after all.

If your boss gives you a deadline for Friday, you may want to get the work done on Thursday instead so that you have time to review it.

14. Schedule travel time on your calendar

Travel time is a reality that we need to learn to manage. For example, you may realize that it takes you 10 minutes to travel from your main office building to a nearby client building.

That means you cannot afford to schedule back-to-back meetings and still be on time.

Tip: Plan for travel time using a worst case scenario (e.g. heavy traffic) – that way, you are more likely to arrive early.

15. Put a proven productivity system like ‘Getting Things Done’ into action

You don’t have to come up with every aspect of time management all on your own. Instead, invest the time to read a great time management book like Getting Things Done by David Allen and put the ideas into action.

Tip: Set time aside every month to gain new knowledge and become more effective by reading good books: 11 Books To Make You Lead A Much More Productive Life.

16. Put personal rest and relaxation on your calendar

If you are driven to achieve results, it is easy to neglect yourself and work all the time. That’s why it you should always have time on your schedule for enjoyable activities.

For example, you may set aside Saturday afternoons to read a good book at home or play sports with friends.

17. Take breaks during the work day

Sitting in a chair at your desk all day is bad for your health according to Popular Science. To maintain your health and focus – key inputs for good time management – take breaks of 5-10 minutes every hour to walk around.

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Simply getting a glass of water and stretching for a few minutes will do wonders for your body.

Resource: 29 Exercises You Can Do At (Or Near) Your Desk.

18. Learn to say no effectively

Saying yes to new responsibilities is a great way to grow your career when you first get started. Yet, this is a habit that you can take too far. If you are a people pleaser and struggle with saying no, then read The Power of No: Because One Little Word Can Bring Health, Abundance, and Happiness by James Altucher and Claudia Azula Altucher.

19. Use your values to make decisions about your time

Understanding yourself is essential to managing your time. For example, if your top value is family then you will have to manage your work requirements according to that value.

Discovering your values is challenging if you have never given thought to this area before.

20. Admit mistakes quickly and move on

Covering up mistakes wastes everyone’s time including your own. You can achieve much more in life if you admit your mistakes, solve the problem and move on.

Most managers are willing to forgive mistakes, especially if you are honest and work hard at preventing the mistake from occuring again.

Featured photo credit: Clock/alvarouribe via pixabay.com

More by this author

Bruce Harpham

Bruce Harpham is a Project Management Professional and Founder and CEO of Project Management Hacks.

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Last Updated on November 13, 2018

Do You Want to Know the Secret to Living a Fulfilling Life?

Do You Want to Know the Secret to Living a Fulfilling Life?

Don’t we all want to live a full, happy and satisfied life? For some of us, it need not be a long life as long as it’s been a fulfilling life of achievements, happiness and no regrets. But, how many of us actually go on to experience that entirely? It sometimes sounds more like a pipe dream–a fantasy rather than reality.

And then you’ll also get comments from some, saying that this ‘fulfilling life’ is only possible if you’re so rich that you don’t have to care about working, paying the bills or providing for your family. While there is some truth to that, I’m happy to say that financial freedom isn’t the only answer to living a fulfilling life.

Living a Fulfilling Life is Within Reach

Anyone can pursue a life of fullness, and it all starts with the willingness to learn. How many years has it been since you last attended a class in school? If you’re well into your adult years as a working professional, chances are it’s been a while. Do you remember the times where you had to wake up for early morning lectures? Or the times where you were rushing through a paper or project? And, of course there were the endless exams that you had to cram for.

As a young college student, I remember looking forward to the time when I would finally be done with school! No more homework, no more grades to worry about, no more stress! The learning was finally done and I could enter the working world.

Not so much!

Now that I’ve finally entered the working world, there are moments where I do wish to be a student again; it seemed less stressful then!

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There is simply so much out there that I still need to learn and experience. Yet I find myself pressed for time. With family commitments, my business and my own social life to juggle, I’ve had to keep on finding for new ways to learn and absorb new information efficiently. Over the years, I’ve found that by learning new skills and knowledge, I was able to find answers and solutions to my problems, which allowed me to achieve a greater sense of fulfillment.

Learning Never Ends

The truth is, learning never ends. Generally speaking, it is true that a formal education and the resulting qualifications are important in securing good jobs; jobs that allow you to excel, earn more and perhaps become more successful in our chosen career. But going to school is only one type of learning. All throughout your life, you’re learning in many ways. All these experiences shape and grow you into the person that you are today.

There are many opportunities to further your knowledge and develop the skills you need throughout life. Knowledge can be acquired and skill-sets can be developed anywhere. However, lifelong learning is about creating and maintaining a positive attitude to learning both for personal and professional development.

Many people overlook the fact that learning can take place anywhere and in many forms. Most would tend to think of learning as the years spent in a learning institute, which occurs mostly in their younger days. And once you go out into the working world, your ‘learning’ ends.

This is not how it has to be–in fact, lifelong learning is a gift that keeps on giving.

The Importance of Lifelong Learning

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Why is it important to become a lifelong learner?

A lifelong learner is motivated to learn and develop because they want to; it is a deliberate and voluntary act. Lifelong learning can enhance our understanding of the world around us, provide us with more and better opportunities, and improve our quality of life.

You’ll Remain Relevant in the Workplace

With advancements in society today, the human life expectancy continues to increase, which means more people are also retiring at a later age. So no matter what stage of life you’re in, being a lifelong learner brings its own rewards. It means we can get more personal satisfaction from our lives and jobs as we understand more about who we are and what we do.

This can lead to better results and a more rewarding working day in turn. Whether it’s for advancing your career, a personal interest or wanting to pursue new dreams, learning automatically pushes you forward towards progress and enhances your wellbeing.

You’ll Increase Your Earning Potential

From a financial point of view, a more highly skilled and knowledgeable worker is an asset to any company. This also leads to faster promotion with associated salary increases.

Someone who can offer more expertise will be of more value not just to employers but also to customers. Expertise is also, often, a key quality of an effective leader.

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And since you’ll constantly be accumulating knowledge, you’ll have an edge on those who don’t value lifelong learning and can’t bring as much to the table. Your extra knowledge will translate into transferable skills, which means you’ll always be primed to blow the competition out of the water.

Learning Gives You Options

Of course, one of the most rewarding reasons for continuous learning, is that it gives you options! Successfully changing career path in mid-life and spending time informally developing expertise is more common than ever, especially during rapidly changing market conditions.

Whatever your age, it’s never too late to start fresh in life. When you start educating yourself and exposing yourself to new knowledge and information, you widen your opportunities. This will allow you to do more than what you may currently be doing, or give you a way out if you’re not happy or fulfilled with where you’re at now.

Our economy is shifting increasingly towards short-term and part-time contracts with more flexible work-patterns. We have to adapt to changes going on in the work-world, make more of ourselves by stepping out of our comfort zones, and break the false ideas about our potential and how we believe life is going.

Gain More with Cornerstone Skills

You may be well into your career, but feel like somehow, something is still missing. Or maybe you’re not entirely happy with where you’re at in your career path and feel it’s time to reflect and perhaps do something new. Or you might be thinking of retiring soon, and thinking about next steps after retirement.

The learning never needs to stop!

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This can be your chance to go after a dream or interest that you’ve always had (but never had the opportunity, or time, to pursue). This could finally be the time for you to create the change that you know you should have made ages ago.

Why not take the first step to learn about 7 important Cornerstone Skills, which will help take your life to the next stage?

Whatever situation you’re in, having these 7 Cornerstone Skills will no doubt equip you to tackle the challenges of life much more efficiently. Don’t let age, your limitations or a comfort zone stop you from seeking greater rewards and self-improvement.

Transformation and change is in your hands–you have the power to make big things happen, and we can help teach you the skills. Don’t let life pass you by! It’s time to pursue a fulfilling and happy life.

Featured photo credit: Artem Bali via unsplash.com

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