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11 Unique, Useful Tools for Freelancers That Make You More Productive

11 Unique, Useful Tools for Freelancers That Make You More Productive

Freelancing is almost the perfect job.

I’m saying “almost” because it does have its own unique challenges, and isn’t exactly as joyful, stress-free of a career as many people believe it to be.

Freelancing can be tough. You need a lot of resilience, self-discipline, and an overall ability to work effectively on your own terms. In other words, you need to learn how to remain productive. If you’re not, your career will be short-lived.

That’s where various tools come into the picture!

But since you’re probably already familiar with the Evernotes and the Google Calendars of the productivity world, today let’s focus on some non-obvious tools. However, although they might be less known, this doesn’t make them any less valuable, which you’ll realize in just a minute.

1. E.gg Timer

eggtimer

    E.gg Timer is a very unique tool. Basically, it’s an easy to use and nicely configurable countdown timer. For example, to set the timer to 25 minutes, all you need to do is visit e.ggtimer.com/25minutes. Setting any other countdown is just as simple.

    Why use it?

    E.gg Timer is great as a Pomodoro clock (e.ggtimer.com/pomodoro) or for any other kind of task that requires you to take part in it for a specific period of time. Working with E.gg Timer is certainly a lot more efficient than constantly looking at your wristwatch.

    2. Toggl

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    toggl

      Another time tracking tool, but this one is meant to help you keep up with specific work / projects / client tasks. To use it, just install it locally, click Start and assign a name to whatever you’re doing.

      Why use it?

      With Toggl, you can assign projects to given time slots. This lets you track the exact amount of time you’re spending working on individual client projects. Toggl also notifies you when you come back after being away from the computer, and asks if the time should be discarded or kept (in case you forgot to turn the timer off).

      3. Bidsketch

      bidsketch

        Bidsketch is the best client proposal tool available on the web today. With it, you can create, edit, and then send client proposals. After that, Bidsketch also notifies you if and when the client viewed your proposal.

        Why use it?

        It helps you figure out one of the most time consuming parts of the freelance business. Proposals and pitching clients your services are incredibly important for your bottom line. So why not use an advanced tool that can remove a lot of the headache from the equation and simply let you work more effectively?

        4. Trello

        trello

          Trello provides you with a visual way to organize various projects going on in your life. Trello works through what’s called Trello boards, lists and cards. You can re-align cards on each board through drag-and-drop, edit each card individually, add images, text, and simply let the board work alongside your own process.

          Why use it?

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          Trello doesn’t force you to adapt to their way of organizing. The tool is flexible and can adjust to your own individual needs. You can use it to manage client projects, ideas, tasks for individual projects, and everything else you see fit.

          5. Grammarly

          grammarly

            Grammarly is an advanced grammar checker tool. Don’t mistake for standard spellcheckers you can find in Word though. Grammarly goes a lot further. It checks whatever you write against common grammar issues, style issues, and a lot more. There are actually 250+ types of errors that Grammarly can recognize.

            Why use it?

            This isn’t only a tool for freelance bloggers or writers. Grammarly works everywhere, which means that through a web browser plugin, it can also help you write emails, forum posts, blog comments, or whatever else. I’m sure I don’t need to tell you how important it is to always send grammatically correct emails to your clients!

            6. Lightshot

            lightshot

              Lightshot is my secret screenshot tool. It works on Mac and Windows and it’s more than easy to use. It hooks up to your system’s native screenshot functionality (e.g. on Windows it’s the Print Screen key, on Mac it’s Command+Shift+9). So when I press Print Screen, Lightshot takes over and lets me select the area I want in the screenshot. Then, I can annotate things with arrows, borders, custom text. After that, I can save the image, share it on social media, or copy it to clipboard.

              Why use it?

              Taking screenshots is probably something you’re doing fairly often. Either you want to show something to your client, include an image in a proposal, or even post it on a blog, no matter what it might be, taking screenshots without a dedicated tool is a hassle. With Lightshot, it only takes a couple of clicks.

              7. Swipes

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              swipes

                Swipes is a simple, yet effective to-do list app that somehow manages to stand out in a crowded marketplace. There’s more than enough such apps out there, but what makes Swipes different is its ease of use, and its integration with Evernote. You can create new tasks in Evernote and then act on them in Swipes.

                Why use it?

                The problem with to-do list apps is that they are only somewhat integrated with other tools. On one hand, you can export your things from one tool to another, but you can never be sure that some single task won’t get lost in the shuffle every once in a while. Swipes was built specifically to talk with Evernote, so the integration works without any hiccups.

                8. Ninja Outreach

                ninjaoutreach

                  Ninja Outreach is an advanced outreach tool. This means, it helps you discover people worth reaching out to (for various purposes), check their reputation, and then even contact them directly.

                  Why use it?

                  Outreach is an integral part of being a freelancer – no matter if we’re talking client outreach or blogger outreach. The downside of outreach is that it can take a lot of time. First you have to find a sufficient number of contacts, then evaluate their reputation, then find their contact data, and only then you can actually send them a message. With Ninja Outreach, each of these steps can be taken care of quicker and in a more efficient manner.

                  9. LastPass

                  lastpass

                    LastPass is the best free password manager on the market. As simple as that. In short, it lets you manage all your passwords (for apps, services, tools, etc.) and make them accessible to you through browser plugins and mobile apps.

                    Why use it?

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                    As a freelancer, you’re likely working on a couple of different devices and probably have your user accounts on tens if not hundreds of sites. Then, there are also profiles related to your client work, for instance, your profiles on their websites where you need to submit your work. You can’t have weak passwords set on those, yet remembering a complex one is impossible. This is where LastPass comes into play. It takes care of keeping your login credentials in a safe place and gives you access to everything through one master password.

                    10. CoSchedule

                    coschedule

                      CoSchedule is your top tool for creating and managing a publishing schedule and then setting social media updates for each publication you release. It offers a lot of advanced features that every editor will appreciate.

                      Why use it?

                      Granted, this one is more useful for freelance writers, bloggers, and businesses working with websites on WordPress. Where CoSchedule stands out is delivering you a smart scheduling feature that focuses on building a whole marketing strategy around the content you’re publishing. This is something your clients will surely be interested in.

                      11. Shopify

                      shopify

                        Let’s skip to the “why use it” part right away.

                        Shopify is perhaps a surprising entry, since it’s an e-commerce solution, but it can actually be very useful for a freelancer. Among its many features – just see the reviews – Shopify lets you sell not only products, but also services. This means that you can create a handful of standardized services that are the most popular with your clients.

                        During your proposal and negotiation process, you can send the client over to your Shopify store and let them choose the services they need. Keep in mind that you get to use all the standard e-commerce features here, which can help you improve your conversion rates. For instance, you can offer discounts, coupons, or anything else an online store owner would do.

                        What should find its place as the entry #12 on this list? Feel free to share your picks in the comments.

                        More by this author

                        Karol Krol

                        Blogger, published author, and founder of a site that's all about delivering online business advice

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                        Published on June 19, 2019

                        Your Beliefs About Success May Be Holding You Back

                        Your Beliefs About Success May Be Holding You Back
                        Pause for a moment and think about how you would describe success.

                        If your description is dominated by money or status, then your image of success is faulty.

                        For example, there are countless people who have these assets but don’t feel successful. Some of these people have enormous amounts of disposable income, but work so many hours during the day that they have no life beyond their work.

                        Would you regard these people as successful?

                        At first glance, I likely wouldn’t.

                        And, then there are the endless celebrities who go from fame to failure (think bankruptcy, addictions and worse).

                        Are they successful?

                        Probably not.

                        In truth, success is about happiness and fulfillment in life.

                        But, there is more than one definition of success. Just look at the above example of the person who worked too hard to spend their money. If they’re happy with their life, then we shouldn’t criticize their version of success.

                        So how about you? Do you have a clear definition of what success looks like for you?

                        If you don’t, you’ll be constantly chasing someone else’s idea of success, and could find yourself totally unfulfilled and miserable.

                        The good news is that over the next few minutes, I’m going to give you the tools you need to build a crystal clear picture of YOUR SUCCESS.

                        Positive Thinking

                        With the right attitude, anything can seem possible.

                        For instance, if you’re fed up with your job, but do nothing to change it, then you’ll likely be stuck there for years to come. But, if you see the job as a stepping stone to something bigger and better, then not only will you enjoy your work more, but you’ll have something positive to aim towards (e.g., a promotion or new job).

                        The example above demonstrates a little-known factor of success… suffering!

                        Yes, suffering may be a negative thing that most people go out of their way to avoid; but successful people use suffering as a springboard to big achievements. Mindset really does separate the losers from the winners.

                        Another thing you can do, is to gradually build up your positivity and confidence by tracking your progress towards your goals. And, each time you accomplish something – however small – be sure to celebrate it!

                        This is a great way to propel you towards success.

                        The Purpose of a Purpose

                        What is your purpose in life?

                        These are questions I suggest you spend some time thinking about. To help you find the answers, consider the following:

                        If you just seek a career, all you will find is a career.

                        But, if you seek a purpose, you’ll find something much more than a career – you’ll find your calling. And when you’ve found this, and you begin following it, you’ll be firmly in the middle of the happiness, satisfaction and success zone.

                        This is backed by science, with research showing that people who have a purpose and meaning in life have an increase in:[1]
                        • Overall well-being
                        • Mental and physical health
                        • Resiliency
                        • Self-esteem

                        But, don’t mistake seeking happiness and success as your purpose. These things are a natural result of following your purpose – but shouldn’t be your focal point.

                        Austrian Neurologist and Holocaust survivor Viktor Frankl said it well:

                        “It is the very pursuit of happiness, that thwarts happiness.”

                        What about YOUR purpose?

                        If you’re struggling to identify it, look for the things in your life that you’re good at, enthuse you, and provide a benefit to the world.

                        Becoming a Better You

                        Are your beliefs holding you back?

                        If yes, here are three things you can do RIGHT NOW to break out of your mind trap:

                        1. Boost Your Confidence: you can do this by overcoming challenges that come your way. For example, if you have a fear of public speaking, face this challenge head-on by agreeing to do regular presentations for your company, or by joining a public speaking organization like Toastmasters International. Speak in public often enough, and your fear of it will plunge like a river going over a waterfall.
                        2. Develop Healthy Habits: I’m talking about positive habits that will serve you day in, day out. Habits such as lifelong learning, eating well, and waking up early. When these things are automatic for you, you’ll reap incredible benefits from them. Take eating well, for example. You’ll feel better. You’ll look better. And you’ll have way more energy to make things happen in your life.
                        3. Invoke the Magic of Goal Setting: Without goals, you’ll drift through life like a plastic bottle in the sea. But with goals, you’ll be like a 100m sprinter running towards the finishing line. Goals really are powerful tools. They’ll direct your focus and energy, and will allow you to track your progress in life. I recommend the SMART goal-setting method (find out about this here).

                        And, always remember… don’t compare yourself to others; only compare yourself to who you were yesterday.

                        Each step you take forward is making you a better version of you.

                        Success Is Self-Love

                        I encourage you to take the tips I’ve shared in this article and put them into action in your life. Ideally, starting right now!

                        Firstly, transform your mindset by facing up to challenges and overcoming them. Then spend time to discover your purpose. And, once you’ve found it – start following it.

                        Becoming a better version of you will take some time, but will be worth the wait. Not only will you reach into untapped potential in your life, but you’ll also develop respect and love for yourself along the way.

                        So don’t let your beliefs hold you back anymore. BREAK FREE from them and start enjoying a happy, healthy and successful life.

                        Featured photo credit: Razvan Chisu via unsplash.com

                        Reference

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