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11 Unique, Useful Tools for Freelancers That Make You More Productive

11 Unique, Useful Tools for Freelancers That Make You More Productive

Freelancing is almost the perfect job.

I’m saying “almost” because it does have its own unique challenges, and isn’t exactly as joyful, stress-free of a career as many people believe it to be.

Freelancing can be tough. You need a lot of resilience, self-discipline, and an overall ability to work effectively on your own terms. In other words, you need to learn how to remain productive. If you’re not, your career will be short-lived.

That’s where various tools come into the picture!

But since you’re probably already familiar with the Evernotes and the Google Calendars of the productivity world, today let’s focus on some non-obvious tools. However, although they might be less known, this doesn’t make them any less valuable, which you’ll realize in just a minute.

1. E.gg Timer

eggtimer

    E.gg Timer is a very unique tool. Basically, it’s an easy to use and nicely configurable countdown timer. For example, to set the timer to 25 minutes, all you need to do is visit e.ggtimer.com/25minutes. Setting any other countdown is just as simple.

    Why use it?

    E.gg Timer is great as a Pomodoro clock (e.ggtimer.com/pomodoro) or for any other kind of task that requires you to take part in it for a specific period of time. Working with E.gg Timer is certainly a lot more efficient than constantly looking at your wristwatch.

    2. Toggl

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    toggl

      Another time tracking tool, but this one is meant to help you keep up with specific work / projects / client tasks. To use it, just install it locally, click Start and assign a name to whatever you’re doing.

      Why use it?

      With Toggl, you can assign projects to given time slots. This lets you track the exact amount of time you’re spending working on individual client projects. Toggl also notifies you when you come back after being away from the computer, and asks if the time should be discarded or kept (in case you forgot to turn the timer off).

      3. Bidsketch

      bidsketch

        Bidsketch is the best client proposal tool available on the web today. With it, you can create, edit, and then send client proposals. After that, Bidsketch also notifies you if and when the client viewed your proposal.

        Why use it?

        It helps you figure out one of the most time consuming parts of the freelance business. Proposals and pitching clients your services are incredibly important for your bottom line. So why not use an advanced tool that can remove a lot of the headache from the equation and simply let you work more effectively?

        4. Trello

        trello

          Trello provides you with a visual way to organize various projects going on in your life. Trello works through what’s called Trello boards, lists and cards. You can re-align cards on each board through drag-and-drop, edit each card individually, add images, text, and simply let the board work alongside your own process.

          Why use it?

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          Trello doesn’t force you to adapt to their way of organizing. The tool is flexible and can adjust to your own individual needs. You can use it to manage client projects, ideas, tasks for individual projects, and everything else you see fit.

          5. Grammarly

          grammarly

            Grammarly is an advanced grammar checker tool. Don’t mistake for standard spellcheckers you can find in Word though. Grammarly goes a lot further. It checks whatever you write against common grammar issues, style issues, and a lot more. There are actually 250+ types of errors that Grammarly can recognize.

            Why use it?

            This isn’t only a tool for freelance bloggers or writers. Grammarly works everywhere, which means that through a web browser plugin, it can also help you write emails, forum posts, blog comments, or whatever else. I’m sure I don’t need to tell you how important it is to always send grammatically correct emails to your clients!

            6. Lightshot

            lightshot

              Lightshot is my secret screenshot tool. It works on Mac and Windows and it’s more than easy to use. It hooks up to your system’s native screenshot functionality (e.g. on Windows it’s the Print Screen key, on Mac it’s Command+Shift+9). So when I press Print Screen, Lightshot takes over and lets me select the area I want in the screenshot. Then, I can annotate things with arrows, borders, custom text. After that, I can save the image, share it on social media, or copy it to clipboard.

              Why use it?

              Taking screenshots is probably something you’re doing fairly often. Either you want to show something to your client, include an image in a proposal, or even post it on a blog, no matter what it might be, taking screenshots without a dedicated tool is a hassle. With Lightshot, it only takes a couple of clicks.

              7. Swipes

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              swipes

                Swipes is a simple, yet effective to-do list app that somehow manages to stand out in a crowded marketplace. There’s more than enough such apps out there, but what makes Swipes different is its ease of use, and its integration with Evernote. You can create new tasks in Evernote and then act on them in Swipes.

                Why use it?

                The problem with to-do list apps is that they are only somewhat integrated with other tools. On one hand, you can export your things from one tool to another, but you can never be sure that some single task won’t get lost in the shuffle every once in a while. Swipes was built specifically to talk with Evernote, so the integration works without any hiccups.

                8. Ninja Outreach

                ninjaoutreach

                  Ninja Outreach is an advanced outreach tool. This means, it helps you discover people worth reaching out to (for various purposes), check their reputation, and then even contact them directly.

                  Why use it?

                  Outreach is an integral part of being a freelancer – no matter if we’re talking client outreach or blogger outreach. The downside of outreach is that it can take a lot of time. First you have to find a sufficient number of contacts, then evaluate their reputation, then find their contact data, and only then you can actually send them a message. With Ninja Outreach, each of these steps can be taken care of quicker and in a more efficient manner.

                  9. LastPass

                  lastpass

                    LastPass is the best free password manager on the market. As simple as that. In short, it lets you manage all your passwords (for apps, services, tools, etc.) and make them accessible to you through browser plugins and mobile apps.

                    Why use it?

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                    As a freelancer, you’re likely working on a couple of different devices and probably have your user accounts on tens if not hundreds of sites. Then, there are also profiles related to your client work, for instance, your profiles on their websites where you need to submit your work. You can’t have weak passwords set on those, yet remembering a complex one is impossible. This is where LastPass comes into play. It takes care of keeping your login credentials in a safe place and gives you access to everything through one master password.

                    10. CoSchedule

                    coschedule

                      CoSchedule is your top tool for creating and managing a publishing schedule and then setting social media updates for each publication you release. It offers a lot of advanced features that every editor will appreciate.

                      Why use it?

                      Granted, this one is more useful for freelance writers, bloggers, and businesses working with websites on WordPress. Where CoSchedule stands out is delivering you a smart scheduling feature that focuses on building a whole marketing strategy around the content you’re publishing. This is something your clients will surely be interested in.

                      11. Shopify

                      shopify

                        Let’s skip to the “why use it” part right away.

                        Shopify is perhaps a surprising entry, since it’s an e-commerce solution, but it can actually be very useful for a freelancer. Among its many features – just see the reviews – Shopify lets you sell not only products, but also services. This means that you can create a handful of standardized services that are the most popular with your clients.

                        During your proposal and negotiation process, you can send the client over to your Shopify store and let them choose the services they need. Keep in mind that you get to use all the standard e-commerce features here, which can help you improve your conversion rates. For instance, you can offer discounts, coupons, or anything else an online store owner would do.

                        What should find its place as the entry #12 on this list? Feel free to share your picks in the comments.

                        More by this author

                        Karol Krol

                        Blogger, published author, and founder of a site that's all about delivering online business advice

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                        Last Updated on September 24, 2020

                        11 Things You Should Minimize for a Better Life

                        11 Things You Should Minimize for a Better Life

                        Ever heard the statement less is more? Is that a reality in your life or is that an area you are struggling with? Below are 11 different areas you can look at in your life to start to reduce as you focus on building a better life.

                        Let’s get to it:

                        Your Stuff

                        I call it stuff vs possessions. Stuff is what adds clutter in your life. It could be shoes, curios from the cute store in your town or excess appliances you need to throw out but never do. What is it that is overtaking your house that if you moved away you wouldn’t need it at all? Plan a Sunday afternoon throw out session. If throwing out doesn’t sit right then give it away to goodwill.

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                        Your Acquaintances

                        How many people are you interacting with throughout the week that don’t leave you feeling good about yourself? Who inspires you? Spend time with those people. Too often we keep people in our lives that we are no longer a fit for. Having too many old acquaintances adds to the excess in your life. If the relationship isn’t a win-win for you both then take a step back and focus on those that do.

                        Your Goals

                        Motivated to write out your list of goal for the next month or 3 months? That is awesome. Just a few works of caution. Don’t write down too many. Often people write down over ten goals. The brain can only remember so much and the reality is you won’t get to them all. I suggest you look at your goals with the mindset of single digits. No more than ten, but ideally less than five. Keep the list focused and realistic.

                        Your Commitments

                        A new favorite buzz saying in the self-help world is “No is the new Yes”. Take a moment to think about that saying. If you started saying no more how would your week and life look? Would you have more time to commit to the important goals and people in your life? Start to practice saying No when a request comes your way that you don’t want to do. If that feels too harsh try responding with these words “Let me get back to you”. Go away and come back with a no when you are in stronger mindset to say that.

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                        Your Multitasking

                        I am giving you permission to stop multitasking. We used to be told that multitasking was a good practice. We look so busy and aren’t we getting a lot done? In fact, no. Multitasking isn’t possible with the way our brain is wired. We need to focus on one key thing and keep our attention on that item until it is complete.

                        Your Newsfeed

                        I consider all the information from the Internet that is being feed into our smartphone, laptop and brain as “the newsfeed.” It doesn’t add to having more knowledge, it adds to information overload. Build time in your day or week when you are completely offline. I recommend turning your wireless off or setting your smart phone to airplane mode.

                        Your Cards

                        Open up your wallet and take a look inside. What is in it? For most of us it is more than one store, charge or loyalty card. Too many cards add to extra spending, bills and lack of clarity of where our money goes. Look at what cards you truly need and use. Get rid of the rest (scissors work!).

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                        Your Mail

                        Both the old style (postal) and your email inbox are areas to minimize. Look at ways to get off catalogs or reduce the magazine subscriptions as you never read all of them anyway. Figure out what mail, e.g. bank statements, can be changed to digital mail only. Try the same with your inbox. Sites like unroll.me can tell you how many email newsletters you are subscribed to and you can take your name off the list that you know longer need.

                        Your Sitting Time

                        Too much time in front of the screen is not good for the posture and health of your body. Try setting a timer so every 50 minutes you get up and stretch or go for a five minute walk. We don’t realize how bad our posture is when we sit for long periods of time. The studies on sitting disease are what led to standing and walking desks to be invented. If your office doesn’t have that get into a regular habit to stand and walk often in your day.

                        Too much time by yourself can led the mind to wander. When the mind wanders it will often return with negative thoughts and beliefs. While a walk by yourself and some downtime is rejuvenating take notice if you start to feel un- inspired or a little sad and make sure you aren’t spending too much time in your own company. This is especially important for those of us who work from home. Make sure to have people interaction throughout your day.

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                        Your Lack of Belief

                        If you want to make a change or achieve a goal in your life you need to truly, 100 percent believe you can. If you don’t believe in yourself then why should anyone else?

                        The difference between a successful person and someone struggling can be as simple as a mindset switch to believe that they will succeed.

                        What areas can you minimize to create more happiness, focus and productivity in your life? Implement just a handful from the list and you will find that the mindset of ‘Less is More’ will be what leads you on the path to a better life!

                        Featured photo credit: Samantha Gades via unsplash.com

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