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11 Unique, Useful Tools for Freelancers That Make You More Productive

11 Unique, Useful Tools for Freelancers That Make You More Productive

Freelancing is almost the perfect job.

I’m saying “almost” because it does have its own unique challenges, and isn’t exactly as joyful, stress-free of a career as many people believe it to be.

Freelancing can be tough. You need a lot of resilience, self-discipline, and an overall ability to work effectively on your own terms. In other words, you need to learn how to remain productive. If you’re not, your career will be short-lived.

That’s where various tools come into the picture!

But since you’re probably already familiar with the Evernotes and the Google Calendars of the productivity world, today let’s focus on some non-obvious tools. However, although they might be less known, this doesn’t make them any less valuable, which you’ll realize in just a minute.

1. E.gg Timer

eggtimer

    E.gg Timer is a very unique tool. Basically, it’s an easy to use and nicely configurable countdown timer. For example, to set the timer to 25 minutes, all you need to do is visit e.ggtimer.com/25minutes. Setting any other countdown is just as simple.

    Why use it?

    E.gg Timer is great as a Pomodoro clock (e.ggtimer.com/pomodoro) or for any other kind of task that requires you to take part in it for a specific period of time. Working with E.gg Timer is certainly a lot more efficient than constantly looking at your wristwatch.

    2. Toggl

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    toggl

      Another time tracking tool, but this one is meant to help you keep up with specific work / projects / client tasks. To use it, just install it locally, click Start and assign a name to whatever you’re doing.

      Why use it?

      With Toggl, you can assign projects to given time slots. This lets you track the exact amount of time you’re spending working on individual client projects. Toggl also notifies you when you come back after being away from the computer, and asks if the time should be discarded or kept (in case you forgot to turn the timer off).

      3. Bidsketch

      bidsketch

        Bidsketch is the best client proposal tool available on the web today. With it, you can create, edit, and then send client proposals. After that, Bidsketch also notifies you if and when the client viewed your proposal.

        Why use it?

        It helps you figure out one of the most time consuming parts of the freelance business. Proposals and pitching clients your services are incredibly important for your bottom line. So why not use an advanced tool that can remove a lot of the headache from the equation and simply let you work more effectively?

        4. Trello

        trello

          Trello provides you with a visual way to organize various projects going on in your life. Trello works through what’s called Trello boards, lists and cards. You can re-align cards on each board through drag-and-drop, edit each card individually, add images, text, and simply let the board work alongside your own process.

          Why use it?

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          Trello doesn’t force you to adapt to their way of organizing. The tool is flexible and can adjust to your own individual needs. You can use it to manage client projects, ideas, tasks for individual projects, and everything else you see fit.

          5. Grammarly

          grammarly

            Grammarly is an advanced grammar checker tool. Don’t mistake for standard spellcheckers you can find in Word though. Grammarly goes a lot further. It checks whatever you write against common grammar issues, style issues, and a lot more. There are actually 250+ types of errors that Grammarly can recognize.

            Why use it?

            This isn’t only a tool for freelance bloggers or writers. Grammarly works everywhere, which means that through a web browser plugin, it can also help you write emails, forum posts, blog comments, or whatever else. I’m sure I don’t need to tell you how important it is to always send grammatically correct emails to your clients!

            6. Lightshot

            lightshot

              Lightshot is my secret screenshot tool. It works on Mac and Windows and it’s more than easy to use. It hooks up to your system’s native screenshot functionality (e.g. on Windows it’s the Print Screen key, on Mac it’s Command+Shift+9). So when I press Print Screen, Lightshot takes over and lets me select the area I want in the screenshot. Then, I can annotate things with arrows, borders, custom text. After that, I can save the image, share it on social media, or copy it to clipboard.

              Why use it?

              Taking screenshots is probably something you’re doing fairly often. Either you want to show something to your client, include an image in a proposal, or even post it on a blog, no matter what it might be, taking screenshots without a dedicated tool is a hassle. With Lightshot, it only takes a couple of clicks.

              7. Swipes

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              swipes

                Swipes is a simple, yet effective to-do list app that somehow manages to stand out in a crowded marketplace. There’s more than enough such apps out there, but what makes Swipes different is its ease of use, and its integration with Evernote. You can create new tasks in Evernote and then act on them in Swipes.

                Why use it?

                The problem with to-do list apps is that they are only somewhat integrated with other tools. On one hand, you can export your things from one tool to another, but you can never be sure that some single task won’t get lost in the shuffle every once in a while. Swipes was built specifically to talk with Evernote, so the integration works without any hiccups.

                8. Ninja Outreach

                ninjaoutreach

                  Ninja Outreach is an advanced outreach tool. This means, it helps you discover people worth reaching out to (for various purposes), check their reputation, and then even contact them directly.

                  Why use it?

                  Outreach is an integral part of being a freelancer – no matter if we’re talking client outreach or blogger outreach. The downside of outreach is that it can take a lot of time. First you have to find a sufficient number of contacts, then evaluate their reputation, then find their contact data, and only then you can actually send them a message. With Ninja Outreach, each of these steps can be taken care of quicker and in a more efficient manner.

                  9. LastPass

                  lastpass

                    LastPass is the best free password manager on the market. As simple as that. In short, it lets you manage all your passwords (for apps, services, tools, etc.) and make them accessible to you through browser plugins and mobile apps.

                    Why use it?

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                    As a freelancer, you’re likely working on a couple of different devices and probably have your user accounts on tens if not hundreds of sites. Then, there are also profiles related to your client work, for instance, your profiles on their websites where you need to submit your work. You can’t have weak passwords set on those, yet remembering a complex one is impossible. This is where LastPass comes into play. It takes care of keeping your login credentials in a safe place and gives you access to everything through one master password.

                    10. CoSchedule

                    coschedule

                      CoSchedule is your top tool for creating and managing a publishing schedule and then setting social media updates for each publication you release. It offers a lot of advanced features that every editor will appreciate.

                      Why use it?

                      Granted, this one is more useful for freelance writers, bloggers, and businesses working with websites on WordPress. Where CoSchedule stands out is delivering you a smart scheduling feature that focuses on building a whole marketing strategy around the content you’re publishing. This is something your clients will surely be interested in.

                      11. Shopify

                      shopify

                        Let’s skip to the “why use it” part right away.

                        Shopify is perhaps a surprising entry, since it’s an e-commerce solution, but it can actually be very useful for a freelancer. Among its many features – just see the reviews – Shopify lets you sell not only products, but also services. This means that you can create a handful of standardized services that are the most popular with your clients.

                        During your proposal and negotiation process, you can send the client over to your Shopify store and let them choose the services they need. Keep in mind that you get to use all the standard e-commerce features here, which can help you improve your conversion rates. For instance, you can offer discounts, coupons, or anything else an online store owner would do.

                        What should find its place as the entry #12 on this list? Feel free to share your picks in the comments.

                        More by this author

                        Karol Krol

                        Blogger, published author, and founder of a site that's all about delivering online business advice

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                        Last Updated on May 7, 2021

                        Productivity Boost: How to start your day at 5:00 AM

                        Productivity Boost: How to start your day at 5:00 AM

                        I have been an early-riser for over a year now. Monday through Friday I wake up at 5:00 AM without hitting the snooze button even once. I never take naps and rarely feel tired throughout the day. The following is my advice on how to start your day (everyday) at 5:00 AM.The idea of waking up early and starting the day at or before the sunrise is the desire of many people. Many highly successful people attribute their success, at least in part, to rising early. Early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” However, for the unaccustomed, the task of waking up at 5:00 AM can seem extremely daunting. This article will present five tips about how to physically wake up at 5:00 AM and how to get yourself mentally ready to have a productive day.

                        Many people simply “can’t” get up early because they are stuck in a routine. Whether this is getting to bed unnecessarily late, snoozing repetitively, or waiting until the absolute last possible moment before getting out of bed, “sleeping in” can easily consume your entire morning. The following tips will let you break the “sleeping in” routine.

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                        Relocate your alarm clock.

                        Having an alarm clock too close to your bed is the number one reason people simply cannot get up in the morning. If your alarm clock is within arms reach of your bed, or if you can turn your alarm clock off without getting out of bed, you are creating an unnecessarily difficult situation for yourself. Before I became an early-riser, there were many times that I would turn off my alarm without even waking up enough to remember turning it off. I recommend moving your alarm clock far enough away from your bed that you have to get completely out of bed to turn it off. I keep my alarm clock in the bathroom. This may not be possible for all living arrangements, however, I use my cellphone as an alarm clock and putting it in the bathroom makes perfect sense. In order to turn off my alarm I have to get completely out of bed, and since going to the restroom and taking a shower are the first two things I do everyday, keeping the alarm clock in the bathroom streamlines the start of my morning.

                        Scrap the snooze.

                        The snooze feature on all modern alarm clocks serves absolutely no constructive purpose. Don’t even try the “it helps me slowly wake up” lie. I recommend buying an alarm that does not have a snooze button. If you can’t find an alarm without a snooze button, never read the instructions so you will never know how long your snooze button lasts. Not knowing whether it waits 10 minutes or 60 minutes should be enough of a deterrent to get you to stop using it.

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                        Change up your buzzer

                        If you use the same buzzer day in and day out, you begin to develop a tolerance to the sound. The alarm clock will slowly become less effective at waking you up over time. Most newer alarm clocks will let you set a different buzzer tone for the different days of the week. If you change your buzzer frequently, you will have an easier time waking up.

                        Make a puzzle

                        If you absolutely cannot wake up without repetitive snoozing, try making a puzzle for yourself. It doesn’t take rocket science to understand that the longer your alarm is going off, the more awake you will become. Try making your alarm very difficult to turn off by putting it under the sink, putting it under the bed, or better yet, by forcing yourself to complete a puzzle to turn it off. Try putting your alarm into a combination-locked box and make yourself put in the combination in order to turn off the alarm — it’s annoying, but extremely effective!

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                        Get into a routine

                        Getting up at 5:00 AM is much easier if you are doing it Monday through Friday rather than sporadically during the week. I recommend setting an alarm once that repeats everyday. Also, going to bed at about the same time every night is an important factor to having a productive morning. Learn how much sleep you need to get in order to not feel exhausted the following day. Some people can get by on 4-6 hours while most need 7-8.

                        Have a reason

                        Make sure you have a specific reason to get up in the morning. Getting up at 5:00 AM just for the heck of it is a lot more difficult than if you are getting up early to plan your day, pay bills, go for a jog, get an early start on work, etc. I recommend finding something you want to do for yourself in the morning. It will be a lot easier to get up if you are guaranteed to do something fun for yourself — compare this to going on vacation. You probably have no problem waking up very early on vacation or during holidays. My goal every morning is to bring that excitement to the day by doing something fun for myself.

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                        As I previously mentioned, I have been using these tips for a very long time. Joining the world of early-risers has been a great decision. I feel less stressed, I get more done, and I feel happier than I did when I was a late-riser. If you follow these tips you can become an early-riser, too. Do you have any tips that I didn’t mention? What works best for you? Let us know in the comments.

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