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11 Tools for Productive Individuals

11 Tools for Productive Individuals

There are hundreds of thousands of productivity tools to choose from. Auditing each of them is the hardest part of the selection process.

Just searching on the App Store and Google Play Store will force you to scroll endlessly, each app showcasing a different form of functionality/ promise of results. I am of the belief that productivity apps can help an individual move forward and complete their tasks.

We have the choice, in the 21st century, to use these apps at our own leisure. With or without them, productivity is key to managing your time, organisation and stress. For those individuals looking for useful and simple productivity tools to use across their day, I recommend these 11 tools to get you started:

1. Todoist

Todoist is something that I’ve been using for around 2 years now and it’s something I recommend to a lot of people. Todoist is a task management service at heart. Essentially with Todoist you can upload any ideas about tasks that need to be completed, adding key dates, labels, notes, comments and even project folders to make the task at hand easier to complete. The service is used by over 5 million people across all of their platforms (iOS to Chromebook).

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    Todoist is fantastic for organizing all your thoughts, planned actions, and keeping all those must-do ideas stored. A notable feature is something called ‘Intelligent Input’: this allows you to input tasks using a simple, quick and intelligent sentence format, (hence the name). This is perfect for individuals, professionals and even teams to help them get things done. Give it a try on iOS and Android, Mac or PC.

    2. Sunrise Calendar

    Sunrise is a calendar application on iOS and Android (and also PC and Mac) that allows individuals to bring their calendar together. If you love Google Calendar, use Eventbrite, or Wunderlist for your tasks, Sunrise allows you to have all of your social and calendar accounts accessible in one location. With such a range of connected services (over 20), Sunrise could easily become your hub for all event and activity tracking.

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      I really recommend using their iOS and Android App – this allows you to connect your keyboard to your calendar. From any app you’ll be able to suggest event times to people by sending a simple link. It really works great and it’s something I’m using on a daily basis to organize meetings with speed and accuracy.

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      3. Evernote

      Evernote has been a long time friend of mine. It’s a service that allows you to collect all your thoughts, ideas, meeting notes, lecture notes and so much more. Evernote is the ultimate note-taking application and my second brain – literally.

      Notebook-2

        If you are looking to really boost productivity across your day I would highly recommend Evernote. Whether you’re looking to simply create articles, or create shopping lists, I would recommend using Evernote. It’s also very useful when creating new projects. By using notebooks and stacks you’ll stay organized throughout your day.

        Evernote also has some fantastic plug-in services that allow you to capture articles, edit PDFs and even share your work with colleagues. Get Evernote now!

        4. Podcasts on iTunes

        Podcasts are such an underrated productivity tool. When people are driving to work, running a short 3-4km or are on their train commute to work, podcasts can come into play,

        These short burst of 10, 20 and 30 minutes can easily be optimized by listening to podcasts. I would highly recommend following people in the podcast community, such as:

        Their podcasts are truly fantastic in content and quality.

        5. Sleep Cycle app

        I’ve been using the Sleep Cycle app for the last 9-10 months and I think its such a fantastic tool. I’ve recently moved to wearing a Fitbit Charge HR to track my activity and health but I continue to rely on this app to wake me up in the mornings at the optimum time.

        The app uses motion detection overnight to monitor the progress of your sleep, and it wakes you up at the optimum time. Don’t worry, you can set an alarm- but what it will do is calculate the best time for you to wake up based on your REM around that alarm time. After that long sleep, you’ll able to access your sleep data gathered over time, allowing you to further develop positive sleep habits.

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        Screenshot 2015-09-02 at 21.38.13

          It’s £0.69 on the App Store, but this is such a fantastic investment for individuals looking to boost their morning routines and morning happiness.

          Download it here.

          6. FlashSticks

          I’ve recently decided to take on learning some French and Spanish. Every day I get to work alongside some fantastic native speakers, but when I’m not asking them what “tea” and “cucumber” are in French or Spanish, I’m hunting for apps that can help me on the go.

          Test speech

            I’ve been using FlashSticks, a new app that allows you to scan any object and translate it into over 25 languages. This has become super useful when I’m wanting to learn new pieces of vocabulary. It’s very accurate, which is great!

            It also has categories where I can learn more about new words with videos, memory challenges, useful sentences, grammar tips and audio support too. I’m learning more than ever using the new App and saving a lot of time being pushed to learn all of the vocabulary for family members before moving onto the cool stuff. It’s worth downloading to increase your productivity with language learning.

            They also do some fantastic language Post-it® Notes that I have stuck around my house.

            Available on iOS and Android.

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            7. Google Photos

            Google Photos is something I would recommend to anyone with a smartphone. I hear a lot of people complain about losing all their photos in a phone crash, when they dropped their phone in the toilet or when they had to delete their moments because of lack of memory.

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              Google Photos takes all your photos from Camera Roll or Gallery and backs them up. There is unlimited storage for standard size photos. From the App you can share, re-download the images, organize them; and Google will automatically “auto-enhance” them, by making them a little more attractive, and adding small fixes to the image. This saves me so much time when I’m coming back from an event and looking to share my photos with the attendees.

              There is also an option to back up full resolution imagery over 16MP, which is perfect for photography fans. You get 15GB of storage with this option.

              Download the app on Android and iOS.

              8. Google Inbox

              Google Inbox is an email client I’ve been using over the last few months to keep emails organised. Google Inbox allows you to browse your emails using simple gestures, schedule emails for later, clear emails from your tray and organised them in bulk with Inbox. I’m able to get to inbox zero in the space of 10 minutes with this clever gesture app.

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                I would recommend this for individuals looking to be more productive with their emails. However, if you get more than 50 emails a day, replying can be awkward on this app. It’s available on iOS and Android.

                9. Rescue time

                Rescue Time is a service that allows you to track your internet usage. This becomes very useful across your day/week/month by giving you feedback on how productive you have been during your time online. This continuous data collection can be insightful when you’re looking to find an odd 30 minutes to use for exercise, relaxation, or any other task.

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                Rescuetime gives you ratings based on your activity and data-driven feedback on how productive or unproductive you were during your time spent online.

                Get Rescuetime today!

                10. Todoed

                Todoed is a Chrome extension that I came across in early 2015. It allows you to create tasks from the text on your page. By simply dragging on a piece of text, you can create an action, and even assign it to other people in your team that are on Todoed.

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                  This really has interested me as it is a very simple method for boosting productivity, however, it can have a very useful effect on your day. For example, through simply seeing a message like “Can you check the app downloads?” – I could select “check the app downloads” and save it as a “to do” for later. Imagining the future developments of the application over time, I have huge faith in the product growing.

                  Download the App.

                  11. Swipes App

                  Swipes app is another task manager application, very similar to todoed and Todoist in action, allowing you to keep a constant track of tasks as you go through your day. Swipes allows you to track tasks, monitor your productivity and also schedule tasks for later. It works on Web, iOS, Android and Mac.

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                    It is one of my highly recommended task management applications thanks to its very fluid design, style and organisation. I recommend Swipes for creatives, entrepreneurs and individuals looking to take a fun and engaging approach to productivity. It’s available from their website.

                    Featured photo credit: FlashSticks via twitter.com

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                    Last Updated on August 6, 2020

                    Why Working 9 to 5 Is Outdated

                    Why Working 9 to 5 Is Outdated

                    Bristol is the most congested city in England. Whenever I have to work at the office, I ride there, like most of us do. Furthermore, I always make sure to go at off hours; otherwise, the roads are jam-packed with cars, buses, bikes, even pedestrians. Why is that? Because everyone is working a traditional 9 to 5 work day.

                    Where did the “9 to 5” Come From?

                    It all started back in 1946. The United States government implemented the 40 hour work week for all federal employees, and all companies adopted the practice afterwards. That’s 67 years with the same schedule. Let’s think about all the things that have changed in the 67 years:

                    • We went to the moon, and astronauts now live in space on the ISS.

                    • Computers used to take up entire rooms and took hours to make a single calculation. Now we have more powerful computers in our purses and back pockets with our smartphones.

                    • Lots of employees can now telecommute to the office from hundreds, and even thousands of miles away.

                    In 1946 a 9-5 job made sense because we had time after 5pm for a social life, a family life. Now we’re constantly connected to other people and the office, with the Internet, email on our smartphones, and hashtags in our movies and television shows. There is no downtime anymore.

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                    Different Folks, Different Strokes

                    Enjoying your downtime is an important part of life. It recharges your batteries and lets you be more productive. Allowing people to balance life and work can provide them with much needed perspective and motivation to see the bigger picture of what they are trying to achieve.

                    Some people are just more productive when they’re working at their optimal time of day, after feeling well rested and personally fulfilled.  For some that can be  from 4 a.m. to 9 a.m; for others, it could be  2 p.m. to 7 p.m.

                    People have their own rhythms and routines. It would be great if we could sync our work schedule to match. Simply put, the imposed 8-hour work day can be a creativity and morale killer for the average person in today’s world.

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                    Productivity and Trust Killer

                    Fostering creativity among employees is not always an easy endeavor, but perhaps a good place to start is by simply not tying their tasks and goals to a fixed time period. Let them work on their to-do list at their own pace, and chances are, you’ll get the best out of your employee who feels empowered instead of babysat.

                    That’s not to say that you should  allow your team to run wild and do whatever they want, but restricting them to a 9 to 5 time frame can quickly demoralize people. Set parameters and deadlines, and let them work at their own creative best with the understanding that their work is crucial to the functioning of the entire team.

                    Margaret Heffernan, an entrepreneur who previously worked in broadcasting, noted to Inc that from her experience, “treating employees like grown-ups made it more likely that they would behave the same way.” The principle here is to have your employees work to get things done, not to just follow the hands on the clock.

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                    A Flexible Remote Working Policy

                    Yahoo CEO Marissa Mayer famously recalled all her remote workers, saying she wanted to improve innovation and collaboration, but was that the right decision? We’ve all said that we’re often more productive in a half day working from home than a full day working in the office, right? So why not let your employees work remotely from home?

                    There are definitely varying schools of thought on remote working. Some believe that innovation and collaboration can only happen in a boardroom with markers, whiteboards and post-it notes and of course, this can be true for some. But do a few great brainstorms trump a team that feels a little less stressed and a little more free?

                    Those who champion remote working often note that these employees are not counting the clock, worried about getting home, cooking dinner or rushing through errands post-work. No one works their 9-5 straight without breaks here and there.  Allowing some time for remote working means employees can handle some non-work related tasks and feel more accomplished throughout the day. Also, sometimes we all need to have a taste of working in our pajamas, right?

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                    It’ll be interesting to see how many traditional companies and industries start giving their employees more freedom with their work schedule. And how many end up rescinding their policies like Yahoo did.

                    What are your thoughts of the traditional 9-5 schedule and what are you doing to help foster your team’s productivity and creativity? Hit the comments and let us know.

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