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11 Tools for Productive Individuals

11 Tools for Productive Individuals

There are hundreds of thousands of productivity tools to choose from. Auditing each of them is the hardest part of the selection process.

Just searching on the App Store and Google Play Store will force you to scroll endlessly, each app showcasing a different form of functionality/ promise of results. I am of the belief that productivity apps can help an individual move forward and complete their tasks.

We have the choice, in the 21st century, to use these apps at our own leisure. With or without them, productivity is key to managing your time, organisation and stress. For those individuals looking for useful and simple productivity tools to use across their day, I recommend these 11 tools to get you started:

1. Todoist

Todoist is something that I’ve been using for around 2 years now and it’s something I recommend to a lot of people. Todoist is a task management service at heart. Essentially with Todoist you can upload any ideas about tasks that need to be completed, adding key dates, labels, notes, comments and even project folders to make the task at hand easier to complete. The service is used by over 5 million people across all of their platforms (iOS to Chromebook).

2015-03-31-todoist-10

    Todoist is fantastic for organizing all your thoughts, planned actions, and keeping all those must-do ideas stored. A notable feature is something called ‘Intelligent Input’: this allows you to input tasks using a simple, quick and intelligent sentence format, (hence the name). This is perfect for individuals, professionals and even teams to help them get things done. Give it a try on iOS and Android, Mac or PC.

    2. Sunrise Calendar

    Sunrise is a calendar application on iOS and Android (and also PC and Mac) that allows individuals to bring their calendar together. If you love Google Calendar, use Eventbrite, or Wunderlist for your tasks, Sunrise allows you to have all of your social and calendar accounts accessible in one location. With such a range of connected services (over 20), Sunrise could easily become your hub for all event and activity tracking.

    everywhere.w800

      I really recommend using their iOS and Android App – this allows you to connect your keyboard to your calendar. From any app you’ll be able to suggest event times to people by sending a simple link. It really works great and it’s something I’m using on a daily basis to organize meetings with speed and accuracy.

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      3. Evernote

      Evernote has been a long time friend of mine. It’s a service that allows you to collect all your thoughts, ideas, meeting notes, lecture notes and so much more. Evernote is the ultimate note-taking application and my second brain – literally.

      Notebook-2

        If you are looking to really boost productivity across your day I would highly recommend Evernote. Whether you’re looking to simply create articles, or create shopping lists, I would recommend using Evernote. It’s also very useful when creating new projects. By using notebooks and stacks you’ll stay organized throughout your day.

        Evernote also has some fantastic plug-in services that allow you to capture articles, edit PDFs and even share your work with colleagues. Get Evernote now!

        4. Podcasts on iTunes

        Podcasts are such an underrated productivity tool. When people are driving to work, running a short 3-4km or are on their train commute to work, podcasts can come into play,

        These short burst of 10, 20 and 30 minutes can easily be optimized by listening to podcasts. I would highly recommend following people in the podcast community, such as:

        Their podcasts are truly fantastic in content and quality.

        5. Sleep Cycle app

        I’ve been using the Sleep Cycle app for the last 9-10 months and I think its such a fantastic tool. I’ve recently moved to wearing a Fitbit Charge HR to track my activity and health but I continue to rely on this app to wake me up in the mornings at the optimum time.

        The app uses motion detection overnight to monitor the progress of your sleep, and it wakes you up at the optimum time. Don’t worry, you can set an alarm- but what it will do is calculate the best time for you to wake up based on your REM around that alarm time. After that long sleep, you’ll able to access your sleep data gathered over time, allowing you to further develop positive sleep habits.

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        Screenshot 2015-09-02 at 21.38.13

          It’s £0.69 on the App Store, but this is such a fantastic investment for individuals looking to boost their morning routines and morning happiness.

          Download it here.

          6. FlashSticks

          I’ve recently decided to take on learning some French and Spanish. Every day I get to work alongside some fantastic native speakers, but when I’m not asking them what “tea” and “cucumber” are in French or Spanish, I’m hunting for apps that can help me on the go.

          Test speech

            I’ve been using FlashSticks, a new app that allows you to scan any object and translate it into over 25 languages. This has become super useful when I’m wanting to learn new pieces of vocabulary. It’s very accurate, which is great!

            It also has categories where I can learn more about new words with videos, memory challenges, useful sentences, grammar tips and audio support too. I’m learning more than ever using the new App and saving a lot of time being pushed to learn all of the vocabulary for family members before moving onto the cool stuff. It’s worth downloading to increase your productivity with language learning.

            They also do some fantastic language Post-it® Notes that I have stuck around my house.

            Available on iOS and Android.

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            7. Google Photos

            Google Photos is something I would recommend to anyone with a smartphone. I hear a lot of people complain about losing all their photos in a phone crash, when they dropped their phone in the toilet or when they had to delete their moments because of lack of memory.

            467020-google-photos-review

              Google Photos takes all your photos from Camera Roll or Gallery and backs them up. There is unlimited storage for standard size photos. From the App you can share, re-download the images, organize them; and Google will automatically “auto-enhance” them, by making them a little more attractive, and adding small fixes to the image. This saves me so much time when I’m coming back from an event and looking to share my photos with the attendees.

              There is also an option to back up full resolution imagery over 16MP, which is perfect for photography fans. You get 15GB of storage with this option.

              Download the app on Android and iOS.

              8. Google Inbox

              Google Inbox is an email client I’ve been using over the last few months to keep emails organised. Google Inbox allows you to browse your emails using simple gestures, schedule emails for later, clear emails from your tray and organised them in bulk with Inbox. I’m able to get to inbox zero in the space of 10 minutes with this clever gesture app.

              inbox-100528277-primary.idge

                I would recommend this for individuals looking to be more productive with their emails. However, if you get more than 50 emails a day, replying can be awkward on this app. It’s available on iOS and Android.

                9. Rescue time

                Rescue Time is a service that allows you to track your internet usage. This becomes very useful across your day/week/month by giving you feedback on how productive you have been during your time online. This continuous data collection can be insightful when you’re looking to find an odd 30 minutes to use for exercise, relaxation, or any other task.

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                Rescuetime gives you ratings based on your activity and data-driven feedback on how productive or unproductive you were during your time spent online.

                Get Rescuetime today!

                10. Todoed

                Todoed is a Chrome extension that I came across in early 2015. It allows you to create tasks from the text on your page. By simply dragging on a piece of text, you can create an action, and even assign it to other people in your team that are on Todoed.

                1

                  This really has interested me as it is a very simple method for boosting productivity, however, it can have a very useful effect on your day. For example, through simply seeing a message like “Can you check the app downloads?” – I could select “check the app downloads” and save it as a “to do” for later. Imagining the future developments of the application over time, I have huge faith in the product growing.

                  Download the App.

                  11. Swipes App

                  Swipes app is another task manager application, very similar to todoed and Todoist in action, allowing you to keep a constant track of tasks as you go through your day. Swipes allows you to track tasks, monitor your productivity and also schedule tasks for later. It works on Web, iOS, Android and Mac.

                  Swipes-Text-e1428201857471

                    It is one of my highly recommended task management applications thanks to its very fluid design, style and organisation. I recommend Swipes for creatives, entrepreneurs and individuals looking to take a fun and engaging approach to productivity. It’s available from their website.

                    Featured photo credit: FlashSticks via twitter.com

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                    Last Updated on June 17, 2019

                    40 Top Productivity Apps for iPhone (2019 Updated)

                    40 Top Productivity Apps for iPhone (2019 Updated)

                    Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

                    There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

                    Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

                    It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

                    For Getting Things Done

                    1. OmniFocus

                    This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

                    Download it here.

                      2. Forest

                      Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

                      Download it here.

                        3. Things

                        Another robust choice, this app is a favorite amongst “productivityists”.[1]

                        Download it here.

                          4. 30/30

                          Recently covered here at Lifehack

                          , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

                          Download it here.

                            5. Any.Do

                            A beautiful-looking app that is both easy on the eyes and your wallet.

                            Download it here.

                              6. PocketLife Calendar

                              This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                              Download it here.

                                7. Asana

                                We’ve covered Asana here at Lifehack

                                , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                                Download it here.

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                                  8. ToDoist

                                  This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                                  Download it here.

                                    9. FlowTasks

                                    From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                                    Download it here.

                                      10. Calendars 5

                                      This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                                      Download it here.

                                        11. Clear – Tasks, Reminders & To-Do Lists

                                        A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                                        Download it here.

                                          12. Due

                                          A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                                          Download it here.

                                            13. Checkmark 2

                                            I use this app

                                            for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                                            Download it here.

                                              14. TeuxDeux

                                              Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                                              Download it here.

                                                15. Wunderlist 

                                                Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                                Download it here.

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                                                  16. Nirvana

                                                  For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                                  Download it here.

                                                    17. Priorities

                                                    An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                                    Download it here.

                                                      For Building Habits

                                                      18. Productive

                                                      With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                                      Download it here.

                                                        19. Habitica: Gamified Taskmanager

                                                        You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                                        Download it here.

                                                          20. Streaks

                                                          This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                                          Download it here.

                                                            21. Remember The Milk

                                                            Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                                            Download it here.

                                                              22. Day One Journal

                                                              When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                                              Download it here.

                                                                For Files Organization

                                                                23. Evernote

                                                                Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                                Download it here.

                                                                  24. Pocket

                                                                  You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                                  Download it here.

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                                                                    25. Sync.Me

                                                                    This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                                    Download it here.

                                                                      26. Droplr

                                                                      One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                                      Download it here.

                                                                        27. Dropbox

                                                                        Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                                        Download it here.

                                                                          28. iDolly 

                                                                          In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                                          Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                                          Download it here.

                                                                            29. Soulver

                                                                            It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                                            Download it here.

                                                                              For Working Smarter

                                                                              30. Captio

                                                                              A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                                              Download it here.

                                                                                31. Drafts

                                                                                A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                                Download it here.

                                                                                  32. NoteShelf 2

                                                                                  This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                                  Download it here.

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                                                                                    33. Doodle

                                                                                    This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                                    Download it here.

                                                                                      34. TextExpander (Legacy)

                                                                                      I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                                      Download it here.

                                                                                        35. Launch Center Pro

                                                                                        A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                                        Download it here.

                                                                                          36. GoodReader

                                                                                          This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                                          Download it here.

                                                                                            37. LogMeIn

                                                                                            Want to be able to control your Mac from wherever you are? Then get this app.

                                                                                            Download it here.

                                                                                              For Improving Security

                                                                                              38. 1Password

                                                                                              There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                                              Download it here.

                                                                                                39. LastPass Password Manager

                                                                                                You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                                All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                                Download it here.

                                                                                                  40. Truecallers

                                                                                                  Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                                  Download it here.

                                                                                                    There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                                    More Great Apps Recommendations

                                                                                                    Reference

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