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11 Tools for Productive Individuals

11 Tools for Productive Individuals

There are hundreds of thousands of productivity tools to choose from. Auditing each of them is the hardest part of the selection process.

Just searching on the App Store and Google Play Store will force you to scroll endlessly, each app showcasing a different form of functionality/ promise of results. I am of the belief that productivity apps can help an individual move forward and complete their tasks.

We have the choice, in the 21st century, to use these apps at our own leisure. With or without them, productivity is key to managing your time, organisation and stress. For those individuals looking for useful and simple productivity tools to use across their day, I recommend these 11 tools to get you started:

1. Todoist

Todoist is something that I’ve been using for around 2 years now and it’s something I recommend to a lot of people. Todoist is a task management service at heart. Essentially with Todoist you can upload any ideas about tasks that need to be completed, adding key dates, labels, notes, comments and even project folders to make the task at hand easier to complete. The service is used by over 5 million people across all of their platforms (iOS to Chromebook).

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    Todoist is fantastic for organizing all your thoughts, planned actions, and keeping all those must-do ideas stored. A notable feature is something called ‘Intelligent Input’: this allows you to input tasks using a simple, quick and intelligent sentence format, (hence the name). This is perfect for individuals, professionals and even teams to help them get things done. Give it a try on iOS and Android, Mac or PC.

    2. Sunrise Calendar

    Sunrise is a calendar application on iOS and Android (and also PC and Mac) that allows individuals to bring their calendar together. If you love Google Calendar, use Eventbrite, or Wunderlist for your tasks, Sunrise allows you to have all of your social and calendar accounts accessible in one location. With such a range of connected services (over 20), Sunrise could easily become your hub for all event and activity tracking.

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      I really recommend using their iOS and Android App – this allows you to connect your keyboard to your calendar. From any app you’ll be able to suggest event times to people by sending a simple link. It really works great and it’s something I’m using on a daily basis to organize meetings with speed and accuracy.

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      3. Evernote

      Evernote has been a long time friend of mine. It’s a service that allows you to collect all your thoughts, ideas, meeting notes, lecture notes and so much more. Evernote is the ultimate note-taking application and my second brain – literally.

      Notebook-2

        If you are looking to really boost productivity across your day I would highly recommend Evernote. Whether you’re looking to simply create articles, or create shopping lists, I would recommend using Evernote. It’s also very useful when creating new projects. By using notebooks and stacks you’ll stay organized throughout your day.

        Evernote also has some fantastic plug-in services that allow you to capture articles, edit PDFs and even share your work with colleagues. Get Evernote now!

        4. Podcasts on iTunes

        Podcasts are such an underrated productivity tool. When people are driving to work, running a short 3-4km or are on their train commute to work, podcasts can come into play,

        These short burst of 10, 20 and 30 minutes can easily be optimized by listening to podcasts. I would highly recommend following people in the podcast community, such as:

        Their podcasts are truly fantastic in content and quality.

        5. Sleep Cycle app

        I’ve been using the Sleep Cycle app for the last 9-10 months and I think its such a fantastic tool. I’ve recently moved to wearing a Fitbit Charge HR to track my activity and health but I continue to rely on this app to wake me up in the mornings at the optimum time.

        The app uses motion detection overnight to monitor the progress of your sleep, and it wakes you up at the optimum time. Don’t worry, you can set an alarm- but what it will do is calculate the best time for you to wake up based on your REM around that alarm time. After that long sleep, you’ll able to access your sleep data gathered over time, allowing you to further develop positive sleep habits.

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        Screenshot 2015-09-02 at 21.38.13

          It’s £0.69 on the App Store, but this is such a fantastic investment for individuals looking to boost their morning routines and morning happiness.

          Download it here.

          6. FlashSticks

          I’ve recently decided to take on learning some French and Spanish. Every day I get to work alongside some fantastic native speakers, but when I’m not asking them what “tea” and “cucumber” are in French or Spanish, I’m hunting for apps that can help me on the go.

          Test speech

            I’ve been using FlashSticks, a new app that allows you to scan any object and translate it into over 25 languages. This has become super useful when I’m wanting to learn new pieces of vocabulary. It’s very accurate, which is great!

            It also has categories where I can learn more about new words with videos, memory challenges, useful sentences, grammar tips and audio support too. I’m learning more than ever using the new App and saving a lot of time being pushed to learn all of the vocabulary for family members before moving onto the cool stuff. It’s worth downloading to increase your productivity with language learning.

            They also do some fantastic language Post-it® Notes that I have stuck around my house.

            Available on iOS and Android.

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            7. Google Photos

            Google Photos is something I would recommend to anyone with a smartphone. I hear a lot of people complain about losing all their photos in a phone crash, when they dropped their phone in the toilet or when they had to delete their moments because of lack of memory.

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              Google Photos takes all your photos from Camera Roll or Gallery and backs them up. There is unlimited storage for standard size photos. From the App you can share, re-download the images, organize them; and Google will automatically “auto-enhance” them, by making them a little more attractive, and adding small fixes to the image. This saves me so much time when I’m coming back from an event and looking to share my photos with the attendees.

              There is also an option to back up full resolution imagery over 16MP, which is perfect for photography fans. You get 15GB of storage with this option.

              Download the app on Android and iOS.

              8. Google Inbox

              Google Inbox is an email client I’ve been using over the last few months to keep emails organised. Google Inbox allows you to browse your emails using simple gestures, schedule emails for later, clear emails from your tray and organised them in bulk with Inbox. I’m able to get to inbox zero in the space of 10 minutes with this clever gesture app.

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                I would recommend this for individuals looking to be more productive with their emails. However, if you get more than 50 emails a day, replying can be awkward on this app. It’s available on iOS and Android.

                9. Rescue time

                Rescue Time is a service that allows you to track your internet usage. This becomes very useful across your day/week/month by giving you feedback on how productive you have been during your time online. This continuous data collection can be insightful when you’re looking to find an odd 30 minutes to use for exercise, relaxation, or any other task.

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                Rescuetime gives you ratings based on your activity and data-driven feedback on how productive or unproductive you were during your time spent online.

                Get Rescuetime today!

                10. Todoed

                Todoed is a Chrome extension that I came across in early 2015. It allows you to create tasks from the text on your page. By simply dragging on a piece of text, you can create an action, and even assign it to other people in your team that are on Todoed.

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                  This really has interested me as it is a very simple method for boosting productivity, however, it can have a very useful effect on your day. For example, through simply seeing a message like “Can you check the app downloads?” – I could select “check the app downloads” and save it as a “to do” for later. Imagining the future developments of the application over time, I have huge faith in the product growing.

                  Download the App.

                  11. Swipes App

                  Swipes app is another task manager application, very similar to todoed and Todoist in action, allowing you to keep a constant track of tasks as you go through your day. Swipes allows you to track tasks, monitor your productivity and also schedule tasks for later. It works on Web, iOS, Android and Mac.

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                    It is one of my highly recommended task management applications thanks to its very fluid design, style and organisation. I recommend Swipes for creatives, entrepreneurs and individuals looking to take a fun and engaging approach to productivity. It’s available from their website.

                    Featured photo credit: FlashSticks via twitter.com

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                    Published on April 16, 2019

                    How Self Care Can Help You Live Your Best Life

                    How Self Care Can Help You Live Your Best Life

                    When was the last time you did something for yourself?

                    Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

                    Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

                    However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

                    And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

                    So how can you make that happen?

                    Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

                    Listen to Yourself

                    The bulk of self-care is knowing yourself.

                    This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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                    What is your purpose?

                    Have you ever thought about this question?

                    Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

                    In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

                    Do you feel like you are fulfilling your purpose through any of these roles?

                    All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

                    If you have your purpose defined, then that’s awesome! You know what drives you and why.

                    But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

                    For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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                    If you’d like to learn more about finding your purpose, then I recommend you check out this article:

                    How to Get Motivated and Be Happy Every Day When You Wake Up

                    Seek Out Continuous Education

                    Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

                    It’s Super Practical

                    Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

                    You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

                    When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

                    Your Confidence Will Skyrocket

                    You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

                    You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

                    You’ll Be More Desired in the Job Market

                    Another obvious reason for continuous education, is that your employability will also increase.

                    With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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                    In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

                    Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

                    People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

                    We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

                    “Knowledge is choice.”

                    Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

                    Improve Your Habits (Both at Work and at Home)

                    Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

                    Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

                    Good Habits Allow You to Reach Your Goals

                    Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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                    When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

                    Habits Make Your Time a Priority

                    How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

                    It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

                    This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

                    Your Well Being Comes First

                    We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

                    If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

                    The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

                    Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

                    Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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