Advertising
Advertising

11 Tools for Productive Individuals

11 Tools for Productive Individuals

There are hundreds of thousands of productivity tools to choose from. Auditing each of them is the hardest part of the selection process.

Just searching on the App Store and Google Play Store will force you to scroll endlessly, each app showcasing a different form of functionality/ promise of results. I am of the belief that productivity apps can help an individual move forward and complete their tasks.

We have the choice, in the 21st century, to use these apps at our own leisure. With or without them, productivity is key to managing your time, organisation and stress. For those individuals looking for useful and simple productivity tools to use across their day, I recommend these 11 tools to get you started:

1. Todoist

Todoist is something that I’ve been using for around 2 years now and it’s something I recommend to a lot of people. Todoist is a task management service at heart. Essentially with Todoist you can upload any ideas about tasks that need to be completed, adding key dates, labels, notes, comments and even project folders to make the task at hand easier to complete. The service is used by over 5 million people across all of their platforms (iOS to Chromebook).

2015-03-31-todoist-10

    Todoist is fantastic for organizing all your thoughts, planned actions, and keeping all those must-do ideas stored. A notable feature is something called ‘Intelligent Input’: this allows you to input tasks using a simple, quick and intelligent sentence format, (hence the name). This is perfect for individuals, professionals and even teams to help them get things done. Give it a try on iOS and Android, Mac or PC.

    2. Sunrise Calendar

    Sunrise is a calendar application on iOS and Android (and also PC and Mac) that allows individuals to bring their calendar together. If you love Google Calendar, use Eventbrite, or Wunderlist for your tasks, Sunrise allows you to have all of your social and calendar accounts accessible in one location. With such a range of connected services (over 20), Sunrise could easily become your hub for all event and activity tracking.

    everywhere.w800

      I really recommend using their iOS and Android App – this allows you to connect your keyboard to your calendar. From any app you’ll be able to suggest event times to people by sending a simple link. It really works great and it’s something I’m using on a daily basis to organize meetings with speed and accuracy.

      Advertising

      3. Evernote

      Evernote has been a long time friend of mine. It’s a service that allows you to collect all your thoughts, ideas, meeting notes, lecture notes and so much more. Evernote is the ultimate note-taking application and my second brain – literally.

      Notebook-2

        If you are looking to really boost productivity across your day I would highly recommend Evernote. Whether you’re looking to simply create articles, or create shopping lists, I would recommend using Evernote. It’s also very useful when creating new projects. By using notebooks and stacks you’ll stay organized throughout your day.

        Evernote also has some fantastic plug-in services that allow you to capture articles, edit PDFs and even share your work with colleagues. Get Evernote now!

        4. Podcasts on iTunes

        Podcasts are such an underrated productivity tool. When people are driving to work, running a short 3-4km or are on their train commute to work, podcasts can come into play,

        These short burst of 10, 20 and 30 minutes can easily be optimized by listening to podcasts. I would highly recommend following people in the podcast community, such as:

        Their podcasts are truly fantastic in content and quality.

        5. Sleep Cycle app

        I’ve been using the Sleep Cycle app for the last 9-10 months and I think its such a fantastic tool. I’ve recently moved to wearing a Fitbit Charge HR to track my activity and health but I continue to rely on this app to wake me up in the mornings at the optimum time.

        The app uses motion detection overnight to monitor the progress of your sleep, and it wakes you up at the optimum time. Don’t worry, you can set an alarm- but what it will do is calculate the best time for you to wake up based on your REM around that alarm time. After that long sleep, you’ll able to access your sleep data gathered over time, allowing you to further develop positive sleep habits.

        Advertising

        Screenshot 2015-09-02 at 21.38.13

          It’s £0.69 on the App Store, but this is such a fantastic investment for individuals looking to boost their morning routines and morning happiness.

          Download it here.

          6. FlashSticks

          I’ve recently decided to take on learning some French and Spanish. Every day I get to work alongside some fantastic native speakers, but when I’m not asking them what “tea” and “cucumber” are in French or Spanish, I’m hunting for apps that can help me on the go.

          Test speech

            I’ve been using FlashSticks, a new app that allows you to scan any object and translate it into over 25 languages. This has become super useful when I’m wanting to learn new pieces of vocabulary. It’s very accurate, which is great!

            It also has categories where I can learn more about new words with videos, memory challenges, useful sentences, grammar tips and audio support too. I’m learning more than ever using the new App and saving a lot of time being pushed to learn all of the vocabulary for family members before moving onto the cool stuff. It’s worth downloading to increase your productivity with language learning.

            They also do some fantastic language Post-it® Notes that I have stuck around my house.

            Available on iOS and Android.

            Advertising

            7. Google Photos

            Google Photos is something I would recommend to anyone with a smartphone. I hear a lot of people complain about losing all their photos in a phone crash, when they dropped their phone in the toilet or when they had to delete their moments because of lack of memory.

            467020-google-photos-review

              Google Photos takes all your photos from Camera Roll or Gallery and backs them up. There is unlimited storage for standard size photos. From the App you can share, re-download the images, organize them; and Google will automatically “auto-enhance” them, by making them a little more attractive, and adding small fixes to the image. This saves me so much time when I’m coming back from an event and looking to share my photos with the attendees.

              There is also an option to back up full resolution imagery over 16MP, which is perfect for photography fans. You get 15GB of storage with this option.

              Download the app on Android and iOS.

              8. Google Inbox

              Google Inbox is an email client I’ve been using over the last few months to keep emails organised. Google Inbox allows you to browse your emails using simple gestures, schedule emails for later, clear emails from your tray and organised them in bulk with Inbox. I’m able to get to inbox zero in the space of 10 minutes with this clever gesture app.

              inbox-100528277-primary.idge

                I would recommend this for individuals looking to be more productive with their emails. However, if you get more than 50 emails a day, replying can be awkward on this app. It’s available on iOS and Android.

                9. Rescue time

                Rescue Time is a service that allows you to track your internet usage. This becomes very useful across your day/week/month by giving you feedback on how productive you have been during your time online. This continuous data collection can be insightful when you’re looking to find an odd 30 minutes to use for exercise, relaxation, or any other task.

                Advertising

                Rescuetime gives you ratings based on your activity and data-driven feedback on how productive or unproductive you were during your time spent online.

                Get Rescuetime today!

                10. Todoed

                Todoed is a Chrome extension that I came across in early 2015. It allows you to create tasks from the text on your page. By simply dragging on a piece of text, you can create an action, and even assign it to other people in your team that are on Todoed.

                1

                  This really has interested me as it is a very simple method for boosting productivity, however, it can have a very useful effect on your day. For example, through simply seeing a message like “Can you check the app downloads?” – I could select “check the app downloads” and save it as a “to do” for later. Imagining the future developments of the application over time, I have huge faith in the product growing.

                  Download the App.

                  11. Swipes App

                  Swipes app is another task manager application, very similar to todoed and Todoist in action, allowing you to keep a constant track of tasks as you go through your day. Swipes allows you to track tasks, monitor your productivity and also schedule tasks for later. It works on Web, iOS, Android and Mac.

                  Swipes-Text-e1428201857471

                    It is one of my highly recommended task management applications thanks to its very fluid design, style and organisation. I recommend Swipes for creatives, entrepreneurs and individuals looking to take a fun and engaging approach to productivity. It’s available from their website.

                    Featured photo credit: FlashSticks via twitter.com

                    More by this author

                    8 Apps to use in Summer 2016 11 Tools for Productive Individuals 52 Inspiring Quotes for Aspiring Leaders 15 Creative Tips and Resources to Efficiently Memorize Vocab How Google Calendar Can Make Your Life a Lot Easier

                    Trending in Productivity

                    1 10 Good Habits To Have in Life To Be More Successful 2 What Is Creativity? We All Have It, and Need It 3 How to Set Long Term Goals and Reach Success 4 Easily Distracted? Here’s How to Regain Your Focus 5 Why You Need to Set Future Goals (And How to Reach Them)

                    Read Next

                    Advertising
                    Advertising
                    Advertising

                    Last Updated on January 24, 2020

                    10 Good Habits To Have in Life To Be More Successful

                    10 Good Habits To Have in Life To Be More Successful

                    Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

                    Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

                    Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

                    • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
                    • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
                    • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

                    Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

                    Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

                    Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

                    That’s why I would share 10 good habits to have to be more successful in life.

                    1. Begin Your Day with Meditation

                    I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

                    Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

                    Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

                    Advertising

                    2. Be Grateful for What You Have

                    Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

                    Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

                    “I say one thing I’m grateful for each day when I sit down to eat dinner.”

                    3. Smile

                    Can you pause and smile before you continue reading this?

                    Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

                    Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

                    Can you smile again?

                    4. Start Your Day with a Healthy Breakfast

                    Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

                    If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

                    This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

                    Advertising

                    Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

                    5. Exercise Daily

                    One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

                    Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

                    ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

                    He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

                    6. Manage Your Time as You Manage Your Finance

                    Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

                    Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

                    So how do you manage your time effectively?

                    Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

                    “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

                    And this is Dorsey’s weekly theme:[5]

                    • Monday – Management
                    • Tuesdays – Product
                    • Wednesday – Marketing and growth
                    • Thursdays – Developers and partnerships
                    • Fridays – Culture and recruiting
                    • Saturdays – Taking off
                    • Sundays – Reflection, feedback, strategy, and preparing for Monday

                    No wonder he was able to run two companies when others were struggling with one job.

                    7. Set Daily Goals with Intentions

                    Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

                    Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

                    Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

                    “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

                    Be intentional about your daily goals!

                    8. Seek Inspiration

                    It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

                    A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

                    Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

                    Advertising

                    Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

                    “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

                    9. Save Steadily, Invest with All Prudence

                    I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

                    However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

                    10. Budget and Track Your Spendings

                    Benjamin Franklin warned of taking the precaution of little expenses. He said,

                    “A small leak sinks a great ship.”

                    It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

                    Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

                    The Bottom Line

                    Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

                    More About Habits

                    Featured photo credit: Andrijana Bozic via unsplash.com

                    Advertising

                    Reference

                    Read Next