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How To Make Sure Busy People Read Your Email

How To Make Sure Busy People Read Your Email

Email has long since become the preferred type of communication in offices. Email allows for convenience, simplicity and a record of conversations for clarity. However, an email is much easier to ignore, or forget about, than in-person communication. To ensure the busy people in your life read your email, keep your messages simple and direct. Ultimately, the key to making sure others read your email is respecting your reader’s time, and constructing a clear message.

Subject Line

To make sure busy people read your email, the most crucial step is a functional subject line. Keep your subject line direct, yet descriptive. A generalized subject line makes your email easy to miss. Make your subject line specific to the type of attachment or conversation you are discussing. This way, not only will the receiver know exactly why they need to read your email, your email will also be easier to search later on. For example, try “Time Sensitive Third Quarter Forms”, as opposed to general terms, like “Documents”.

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Keep it Simple

Keeping your message short and simple is another crucial way to ensure busy associates read your email. Remember: a short email is an accessible email. Pleasantries are nice for catching up with friends, but will convolute your message in professional settings. Write about as few topics as possible to ensure your email is direct, and easy to understand.

Keep it Short

When conveying important information, you don’t want your reader getting lost. Additionally, large blocks of text are intimidating to readers. A message consisting of large paragraphs is far less readable then a message with short paragraphs. Keep your message to two or three blocks of text, ideally with three sentences or less in each. This helps keep the focus of your message to the subject at at hand, which is more respectful of your reader’s time.

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Section Your Message

Similar to keeping your message short, divide your message into sections. Each block of text should address only one topic. This will keep your message focused and make it easier to read your email. For example, when responding to an associates design for your company, the first sentence or two should summarize you reaction. Then start a new paragraph, asking for any revisions in one sentence or two. Then wrap up your email with a professional sign off. While this approach may seem short for a casual conversation, professional conversations should always take as little time as possible from your reader.

Stylize Sparingly

Fancy backgrounds and multiple logos might make your email look impressive on your machine, but remember that not everyone has rich HTML elements enabled. Additionally, increasing numbers of us access email on mobile devices, where large image files take more time to load. Stick to basic formatting in place of complicated image layouts. This way, your email will look uniform across devices.

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Enable Alternate Ways to Read Your Email

When your message requires photos heavy formatting, remember that the internet is now flooded with different email hosts. Not all hosts work the same, or involve the same features. To ensure recipients read your email, keep in mind the benefits of emailing a plain text version of your message with a link to a web based version. Plain text messages load fastest on mobile browsers, and eliminate any formatting issues on different platforms. A plain text message with a link to a web based version, as opposed to a message with several images, is also less likely to be caught in a spam filter.

Make Your Expectations Clear

Your busy associate just read your email, now what? The last step in an effective email is making sure your reader understands what they need to do now. If you need a response by a certain time, for example, rely on rules two and three: simplicity and sections. Start a new paragraph, then state your expectations in a sentence or two. For example, instructions like “Please send these files by Tuesday at 3:00” is easy to miss at the end of a paragraph. Isolate instructions for your reader at the end of your email, in a separate paragraph, to ensure nothing is missed.

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Last Updated on November 5, 2018

20 Best Places to Work for a Great Career in 2018

20 Best Places to Work for a Great Career in 2018

Looking for a job? There’s no doubt to the fact you will want to work with a company that appreciates you for who you are.

Well, good news. The labor market today is one that has peened up with more opportunities for advancement and personal employee improvement. This is partly due to the fact that a lot of companies have been made to understand the value of their biggest assets: the employees.

To wit, here’s a list of companies- across a wide array of industries- that have been able to develop working environments that are healthy and accommodating to workers.

Take a look at these 20 best place to work for a great career:

1. Salesforce, San Francisco, California,

    Salesforce is in the information technology business and the company ranks highest due to their commitment to learning and innovation. They are ready to try new things and everyone with a new idea is always welcome to share it at the company. The company has also been known to exhibit an exceptional approach to alignment.

    Find out more about careers in Salesforce

    2. Wegmans Food Markets Inc.,Rochester, New York

      Based in Rochester, New York, employees have been known to enjoy a sense of purpose from working here. The company has been able to achieve an optimal level of engagement across all working tiers and they’ve been able to achieve great things together. They even do deliveries.

      Find out more about careers in Wegmans

      3. Ultimate Software, Weston, Florida

        Employees get amazing benefits here but that’s not the only reason why this place is so awesome to work. Whenever there is a need or a death of an Ultipeep or any of other family members, the company shows love and support like no other.

        Find out more about careers in Ultimate Software

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        4.The Boston Consulting Group, Inc., Boston, Massachusetts

          Development is at the center of anything that goes on here. The business is about people and employees are the company’s biggest asset. Employees are able to challenge the status and also leave impacts on clients.

          Find out more about careers in The Boston Consulting Group

          5. Edward Jones, St. Louis, Missouri

            Edward Jones is admired for their ability to acknowledge history without being mired down by it. The company builds on a solid foundation but there is also a level of flexibility that allows for innovation.

            Find out more about careers in Edward Jones

            6. Kimpton Hotels and Restaurants, San Francisco, California

              Kimpton is a trendsetter in the hospitality industry. The company always strives to try something different and that perspective is welcomed there at all times. Enjoy the weekends with luxury rooms, conformable mattress, furnished and well dressed service staff. A great opportunity for job seekers.

              Find out more about careers in Kimpton Hotels and Restaurants

              7. Workday, Pleasanton, California

                Newbies will find no issues with feeling welcome and at home here as this has always been a core culture component of the IT giant. Everyone is treated like family and this fosters a sense of oneness.

                Find out more about careers in Workday

                8. Genentech, South San Francisco, California

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                  Here, employees are encouraged to be themselves. There is a feeling of care, safety, and acceptance that you get here that you can’t get at many firms. The development of an all-inclusive environment has always been foundational.

                  Find out more about careers in Genetech

                  9. Deloitte, New York, New York

                    Deloitte is one of the biggest professional service providers in the world, noted for their focus on constant learning, development and improvement. They invest in their employees and are concerned about their well being.

                    Find out more about careers in Deloitte

                    10. Baird, Milwaukee, Wisconsin

                      Baird is a financial services provide that is known for adopting a “no asshole policy’ which guides the way people relate with and respect each other, regardless of their position on the company’s hierarchy.

                      Find out more about careers in Baird

                      11. Quicken Loans, Detroit, Michigan

                        At Quicken Loans, the views and opinions of everyone are respected and heard. The organization is revered for the amount of investment they put in their team members and everyone looks for ways to grow and be better.

                        Find out more about careers in Quicken Loans

                        12. Capital One, Mclean, Florida

                          Capital One has adopted a culture that encourages employees to take risks and try new things. They foster a healthy work-life balance and associates are challenged to live better lives.

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                          Find out more about careers in Capital One

                          13. Cooley LLP, Palo Alto, California

                            Cooley LLP is a law firm known for their ability to care about the company culture and being able to develop a working environment that is empowering and fun. Cooley is known to go for the best when it comes to their employees, regardless of the occasion.

                            Find out more about careers in Cooley LLP

                            14. Southern Ohio Medical Center, Portsmouth, Ohio

                              The medical center has been known for their propensity to delegate so much to their employees, thereby providing them with the ability to grow and learn on the job. In the end, you get a workplace that is all-engaging and super fun.

                              Find out more about careers in Southern Ohio Medical Center

                              15. American Express, New York, New York

                                American Express is a firm that celebrates wins, no matter how small. Everyone is made to share the same attitude towards service and the people they are to serve, thereby making people care about what they do.

                                Find out more about careers in American Express

                                16. Adobe Systems Inc., San Jose, California

                                  The culture at Adobe Systems is one that encourages employees to develop their own ideas and get a strong viewpoint. As opposed to encouraging competition, work-life balance is fostered everywhere here.

                                  Find out more about careers in Adobe Systems Inc.

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                                  17. The Cheesecake Factory Inc., Calabasas, California

                                    The Cheesecake Factory rewards dedication and hard work. Promotions come pretty easy, and there is always space for guidance to develop your experience and skills.

                                    Find out more about careers in The Cheesecake Factory Inc.

                                    18. Sap America, Newtown Square, Pennsylvania

                                      If you’re looking for a new career path, SAP might be the best bet for you. The company is adept at recognizing value and transferable skills. And you can always look for a new path while maintaining your employment.

                                      Find out more about careers in Sap America

                                      19. NVIDIA Corporation, Santa Clara, California

                                        NVIDIA is known for looking after even the smallest of things. With even a “pets allowed” policy this company accepts you for who you are, and helps you to work within your personality. Advancement is also fostered, and you are able to collaborate effectively.

                                        Find out more about careers in NVIDIA

                                        20. KPMG LLP, New York, New York

                                          Communication and progressive collaboration are the foundation of this company’s workforce treatment. Regardless of the level you are, someone is always at the ready to help and the company rewards extra effort with gratitude.

                                          Find out more about careers in KPMG LLP

                                          All in all, it’s safe to say that you will be able to find somewhere to apply your skills (whatever they are) that is all inclusive and highly accommodative. Companies today are being made to understand how much they can get when they treat their employees right and this has opened the door to an encouraging work environment for all.

                                          Happy job hunting!

                                          Featured photo credit: Pexels via pexels.com

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