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How To Make Sure Busy People Read Your Email

How To Make Sure Busy People Read Your Email

Email has long since become the preferred type of communication in offices. Email allows for convenience, simplicity and a record of conversations for clarity. However, an email is much easier to ignore, or forget about, than in-person communication. To ensure the busy people in your life read your email, keep your messages simple and direct. Ultimately, the key to making sure others read your email is respecting your reader’s time, and constructing a clear message.

Subject Line

To make sure busy people read your email, the most crucial step is a functional subject line. Keep your subject line direct, yet descriptive. A generalized subject line makes your email easy to miss. Make your subject line specific to the type of attachment or conversation you are discussing. This way, not only will the receiver know exactly why they need to read your email, your email will also be easier to search later on. For example, try “Time Sensitive Third Quarter Forms”, as opposed to general terms, like “Documents”.

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Keep it Simple

Keeping your message short and simple is another crucial way to ensure busy associates read your email. Remember: a short email is an accessible email. Pleasantries are nice for catching up with friends, but will convolute your message in professional settings. Write about as few topics as possible to ensure your email is direct, and easy to understand.

Keep it Short

When conveying important information, you don’t want your reader getting lost. Additionally, large blocks of text are intimidating to readers. A message consisting of large paragraphs is far less readable then a message with short paragraphs. Keep your message to two or three blocks of text, ideally with three sentences or less in each. This helps keep the focus of your message to the subject at at hand, which is more respectful of your reader’s time.

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Section Your Message

Similar to keeping your message short, divide your message into sections. Each block of text should address only one topic. This will keep your message focused and make it easier to read your email. For example, when responding to an associates design for your company, the first sentence or two should summarize you reaction. Then start a new paragraph, asking for any revisions in one sentence or two. Then wrap up your email with a professional sign off. While this approach may seem short for a casual conversation, professional conversations should always take as little time as possible from your reader.

Stylize Sparingly

Fancy backgrounds and multiple logos might make your email look impressive on your machine, but remember that not everyone has rich HTML elements enabled. Additionally, increasing numbers of us access email on mobile devices, where large image files take more time to load. Stick to basic formatting in place of complicated image layouts. This way, your email will look uniform across devices.

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Enable Alternate Ways to Read Your Email

When your message requires photos heavy formatting, remember that the internet is now flooded with different email hosts. Not all hosts work the same, or involve the same features. To ensure recipients read your email, keep in mind the benefits of emailing a plain text version of your message with a link to a web based version. Plain text messages load fastest on mobile browsers, and eliminate any formatting issues on different platforms. A plain text message with a link to a web based version, as opposed to a message with several images, is also less likely to be caught in a spam filter.

Make Your Expectations Clear

Your busy associate just read your email, now what? The last step in an effective email is making sure your reader understands what they need to do now. If you need a response by a certain time, for example, rely on rules two and three: simplicity and sections. Start a new paragraph, then state your expectations in a sentence or two. For example, instructions like “Please send these files by Tuesday at 3:00” is easy to miss at the end of a paragraph. Isolate instructions for your reader at the end of your email, in a separate paragraph, to ensure nothing is missed.

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Alicia Prince

A writer, filmmaker, and artist who shares about lifestyle tips and inspirations on Lifehack.

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Last Updated on August 10, 2020

10 Things You Should Do If You’re Unemployed

10 Things You Should Do If You’re Unemployed

Regardless of your background, times today are tough. While uneven economies around the world have made it incredibly difficult for many people to find work, the recent COVID pandemic has made things worse.

Regardless of age and qualification, stretches of unemployment have affected us all in recent years. While we might not be able to control being unemployed, we can control how we react to it.

Despite difficult conditions, there are many ways to grow and stay hopeful. Whether you’re looking for work, or just taking a breather between assignments, these 10 endeavors will keep you busy and productive. Plus, some may even help push your resume to the top of the next pile.

Here’re 10 things you should do when you’re unemployed:

1. Keep a Schedule

It’s fine to take a few days after you’re finished at work to relax, but try not to get too comfortable.

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As welcoming as permanently moving into your sweatpants may seem, keeping a schedule is one way to stay productive and focused. While unemployed, if you continue to start your day early, you are more likely to get more done. Also, keeping up with day to day tasks makes you less likely to grow depressed or inactive.

2. Join a Temp Agency

One of the easiest ways to bridge the gap between jobs is to find temporary work, or work with a temp agency. While many unemployed people job hunt religiously, rememberer to include temp agencies in the search.

While not a permanent solution, you will be in a better position financially while you search for something permanent.

3. Work Online

Another great option if you’re unemployed is online work. Many different sites offer a variety of ways to make money online, but make sure the site you’re working for is reputable.

Micro job sites such as Fiverr and Upwork as well as sites that pay for you to take surveys, are all quick, legitimate options. While these sites sometimes offer lower pay, it’s always better to move forward slowly than not at all.

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Here’s How to Find and Land a Legit Online Work from Home Job.

4. Get Organized

Unemployment is an excellent opportunity to get organized. Embark on some spring cleaning, go through old boxes, and get rid of the things you don’t need. Streamlining your life will help you dive head first into the next chapter, plus it helps you feel like your unemployed time is spent productively.

Try these tips: How to Organize Your Life: 10 Habits of Really Organized People

5. Exercise

Much like organizing your life, another good way to keep yourself enthusiastic and healthy is to exercise. It doesn’t take much to get slightly more active, and exercise can help you stay positive. Even a walk around the block a few times a week can do a lot for keeping you motivated and determined. If you take care of yourself, you can make the most of this extra time.

6. Volunteer

Volunteering is an excellent way to use extra time when you’re unemployed. Additionally, if you volunteer in an area related to your job qualifications, you can often include the experience on your resume.

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Not only that, doing good is a true mood booster and is sure to help you stay optimistic while looking for your next job.

7. Improve Your Skills

Looking for ways to increase your job skills while unemployed is a good way to move forward as well. Look for certifications or training you could take, especially those offered for free.

You can qualify more for even entry level positions with extra training in your line of work, and many cities or states offer job skills training. Refreshing your resume, and interview and job skills may make your job hunt easier.

8. Treat Yourself

Unemployment can be trying and tiring, so don’t forget to treat yourself occasionally. Take a reasonable amount of time off from your weekly job hunt to recharge and rest up. Letting yourself rest will maximize your productivity during the hours you job search.

Even if you don’t have extra money for entertainment, a walk or visit to the park can do wonders to help you go back and attack your job hunt.

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9. See What You Can Sell

Another good way to bridge the gap between jobs is to sell unused possessions. eBay and Amazon are both secure sites, but traditional garage sales are a fine option too. Sell off a few video games, or some electronics, for some quick and easy cash while you figure out a permanent solution.

10. Take a Course

Much like training and certifications, taking a class can be a good way to keep yourself sharp while unemployed. Especially when you’re between jobs, it can be easy to forget this option, as most courses cost money. Don’t forget the mass of free educational tools online: 25 Killer Sites For Free Online Education

Keeping your brain sharp can help you stay focused and may even help you learn some new, relevant job skills.

The Bottom Line

While unemployment numbers are still high, there are many things you can do to better yourself and move forward. While new skills to aid your job hung might seem out of reach, there are plenty of free ways to get ahead, online and off.

Additionally, don’t forget that taking time for yourself can do wonders for keeping you productive in your job hunt. While it is a challenge, don’t give up–being unemployed can offer you extra time to better yourself, and possibly grow more qualified to find work.

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Featured photo credit: neONBRAND via unsplash.com

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