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Go From Mediocre to Excellent at Work with These Attitude Adjustments

Go From Mediocre to Excellent at Work with These Attitude Adjustments
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Resumes are usually sprinkled with the words excellent and superior; however, work performance evaluations can often be a checkerboard of the words satisfactory or mediocre. You could be starting on your first job, on your way to being vice president, signing up for an overseas assignment, or on the hiring side interviewing candidates. These situations all involve a skills-and-adaptability evaluation. How do you narrow the resume versus work performance gap? Try these seven steps and level up from mediocre to excellent.

1. Show up consistently and on time.

This seems basic, yet an online survey conducted by CareerBuilder showed 32% of workers have called in sick when they were not actually ill. Another 16% were late for work at least one time per week and 27% arrived late for work at least once a month. Make sure you are willing to commit your time when you apply for a job. Showing up consistently and on time gets noticed, thanks to the stark contrast from mediocre colleagues who don’t.

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2. Know the Work Culture and Adapt.

Organizational culture is a set of rules for working together and includes organization values, visions, and working language. It is made up of shared beliefs, attitudes, and underlying assumptions. Are you working in a tech company, a corporate office, a law firm, in the arts, or at a hospital? Is everyone on first-name basis or are titles and surnames expected to be used? Are you an expatriate working overseas? Do your homework and be observant about protocols and dress codes, especially if you meet with clients. Don’t settle for mediocre attire or casual behavior.

3. Understand that the work place is for work and behave accordingly.

Looking forward to your Friday night out with friends? Fine, but don’t make that an excuse to delay or interrupt your work with excited phone conversations or messages. Keen to confirm hotel reservations for a weekend holiday? Call during your lunch break. There’s work-life balance and then there’s obsessing with fun while at work. Be persistent with work focus. When you make an effort to be fully present, you avoid making mistakes and gain credibility. As a side benefit, you won’t get job-related phone calls after work and can be fully present having fun.

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4. Be a team player and learn to compromise.

When asked to give my opinion about a potential new team member who was a former colleague, I was quick to give a rundown of skills. Then came the follow-up question, “Yes, but do you think she will fit in with the team?” I had to pause before replying to that one.

Interpersonal skills outrank other skills. You could be a celebrated chef, but if your team is performing poorly in fear of your next pot-throwing tantrum, guess who gets shown the door. Yes, it’s the person who causes problems regularly and who may also happen to be overpaid. A team player is willing to compromise. He or she understands about sharing ideas and credit, about taking turns with talking and listening, and with being on and off duty. In team selection, a person who gets along well with others is chosen over the highly skilled but difficult individual, who drops to below mediocre in terms of desirability. Be a person who can work well in different teams.

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5. Communicate effectively; repeat and check.

Verbal communication ability is at the top of the list of 10 skills employers look for. This comes from a University of Kent summary of surveys by Microsoft, the BBC, and other organizations. The consequences from misunderstandings at work range from loss of revenue and damaged credibility, to fatal results in hospital or military settings. The most common source of miscommunication comes from what social psychologist Dr. Heidi Grant Halvorson calls the “I’m Sure It Was Obvious” effect. We believe we are expressing ourselves clearly and obviously to others, but this is often not the case. Stop being mediocre; never assume. Say instructions clearly, ask the other person to repeat, and check that the task is being done as instructed. If you are on the receiving end of instructions, always ask questions, update on progress, and advise about job completion.

6. Do more than expected and don’t settle for mediocre.

Whether you are asked to compile a list of names, emails, and phone numbers, prepare a handover report, or organize a convention, go the extra mile. Instead of just submitting contact details, add websites too. Categorize them by industry, color code them, and present them alphabetically. Include recommendations in your handover report and tie them up with departmental goals. Suggest a theme for the convention and offer a list of relevant suppliers. Doing more than expected benefits the company. You also gain knowledge, develop new skills, and won’t ever be considered mediocre.

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7. Think with Innovation, Creativity, and Flexibility.

The Flux Report (2014) is a survey of 250 line managers and 100 HR decision makers for organizations with over 500 employees in the U.K. and Ireland. It lists these three attributes among employee skills that need to be developed to drive company growth. The report also states employees are expected to have multiple simultaneous careers by 2018, with more than half on temporary contracts or working as contractors or freelancers.

Now is the time to invest in yourself. Keep informed about industry trends, update your skill set, and apply these in improving your work. When you’re open to new ways of doing things, you will never be made “redundant” at work.

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In any workforce, there are those who are perfectly content with satisfactory work ratings, and that’s totally fine. But if you want a work performance evaluation that matches your glowing resume, these attitude adjustments will get you those superlatives!

Featured photo credit: Dread Pirate Jeff via flickr.com

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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