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8 Simple Ways to Avoid Common Spelling and Grammatical Errors

8 Simple Ways to Avoid Common Spelling and Grammatical Errors

Poor writing–including lots of grammar and spelling mistakes–can leave a bad impression. Send in a resume or cover letter using the wrong form of “there” and a hiring manager may dump it right in the recycling bin. Use sentence fragments in a business proposal and the recipient may not take you seriously. How you write says a lot about you. You don’t need to be an English or journalism major to produce well-written, error-free letters and business communication. Here are 8 simple ways to avoid common spelling and grammatical errors:

Don’t rely on spell check

That may sound counter-intuitive and yes spell check is a great help, but it doesn’t catch everything, and it isn’t always right. Use spell check as just one tool in your proofreading process and remember it’s infallible. On a related note, don’t trust a computer program’s grammar check either; it might point out possible problems, but it doesn’t catch anything and can tell you something is wrong when it isn’t.

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Proofread, but do it later

You see a job you’re excited to apply for and put together what you think is a great cover letter and read it through. But before hitting send on an important document, wait at least an hour–or maybe even the next day–and then proofread it again. Putting some time between when you finish writing and when you go back and proofread will help you catch more errors. When you write something and then immediately proofread it, you’re likely to rush through it, since you “know” what’s coming next. Giving yourself a little extra time will help catch those mistakes.

Proofread from the bottom up

This is a great tool for catching errors. Read your document sentence by sentence, starting at the end. This allows you to focus on each sentence and will help you catch missing words, misused words, or other grammar errors. Sure, it feels a bit weird, but it really works.

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Find a trusted editor

Before hitting Send, have a friend or family member read over your letter, proposal, or resume to see if there are any mistakes they notice. Having a fresh set of eyes on a document can be a big help.

Find a reliable resource

Remember the dictionary? It’s still a great resource when you’re confused about a spelling or are looking for just the right word to use. Whether you’re using an online dictionary or a paper copy, dictionaries are important tools and can help avoid a lot of senseless errors. If you don’t know which “witch” to use, look up both words in the dictionary to make sure you have the right one. This isn’t a mistake that spell check will catch. Beyond the dictionary, there are other resource books available including the Chicago Manual of Style and the Associated Press Style Book. Now, you may not be writing a news story, but the AP Style Book contains great information about abbreviations and proper word choice. If you write frequently for your job, it’s definitely a good book to have around.

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Make a list of common mistakes

We all have problem words we can’t remember how to spell or grammar lessons we never quite understood. If you know, for example, that you have trouble remember which “its” to use, put together a quick list and post it where you can see it. Make sure to look at it when writing. It can really make a difference.

Use easy shortcuts

Remember how you learned the names of the Great Lakes in school by using the word “HOMES?” You can use that same methodology in helping you remember how to spell certain words. For example, there’s “a rat” in “separate” and the “principal is your ‘pal’” to help you remember if you should be using “principal” or “principle.” It may sound silly, but easy shortcuts should be a part of every writer’s tool box.

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Don’t rush

Yes, you want to get out that letter or proposal, but rushing through a writing project likely means more errors. Take your time and always leave plenty of time for editing. Books break down the writing process like this: 20 percent of the time thinking about what to write, 30 percent actually writing and 50 percent refining or editing. Don’t just sit down, write off that important email to your boss, and hit send. Think first about what you want to say, then write it, and then read it through again using some of the tools described above. They’ll help catch silly mistakes and help you produce a quality document.

Anyone can put together an error-free email, letter, or business proposal–you just need to go slowly and use the above tips.

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Last Updated on November 5, 2018

20 Best Places to Work for a Great Career in 2018

20 Best Places to Work for a Great Career in 2018

Looking for a job? There’s no doubt to the fact you will want to work with a company that appreciates you for who you are.

Well, good news. The labor market today is one that has peened up with more opportunities for advancement and personal employee improvement. This is partly due to the fact that a lot of companies have been made to understand the value of their biggest assets: the employees.

To wit, here’s a list of companies- across a wide array of industries- that have been able to develop working environments that are healthy and accommodating to workers.

Take a look at these 20 best place to work for a great career:

1. Salesforce, San Francisco, California,

    Salesforce is in the information technology business and the company ranks highest due to their commitment to learning and innovation. They are ready to try new things and everyone with a new idea is always welcome to share it at the company. The company has also been known to exhibit an exceptional approach to alignment.

    Find out more about careers in Salesforce

    2. Wegmans Food Markets Inc.,Rochester, New York

      Based in Rochester, New York, employees have been known to enjoy a sense of purpose from working here. The company has been able to achieve an optimal level of engagement across all working tiers and they’ve been able to achieve great things together. They even do deliveries.

      Find out more about careers in Wegmans

      3. Ultimate Software, Weston, Florida

        Employees get amazing benefits here but that’s not the only reason why this place is so awesome to work. Whenever there is a need or a death of an Ultipeep or any of other family members, the company shows love and support like no other.

        Find out more about careers in Ultimate Software

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        4.The Boston Consulting Group, Inc., Boston, Massachusetts

          Development is at the center of anything that goes on here. The business is about people and employees are the company’s biggest asset. Employees are able to challenge the status and also leave impacts on clients.

          Find out more about careers in The Boston Consulting Group

          5. Edward Jones, St. Louis, Missouri

            Edward Jones is admired for their ability to acknowledge history without being mired down by it. The company builds on a solid foundation but there is also a level of flexibility that allows for innovation.

            Find out more about careers in Edward Jones

            6. Kimpton Hotels and Restaurants, San Francisco, California

              Kimpton is a trendsetter in the hospitality industry. The company always strives to try something different and that perspective is welcomed there at all times. Enjoy the weekends with luxury rooms, conformable mattress, furnished and well dressed service staff. A great opportunity for job seekers.

              Find out more about careers in Kimpton Hotels and Restaurants

              7. Workday, Pleasanton, California

                Newbies will find no issues with feeling welcome and at home here as this has always been a core culture component of the IT giant. Everyone is treated like family and this fosters a sense of oneness.

                Find out more about careers in Workday

                8. Genentech, South San Francisco, California

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                  Here, employees are encouraged to be themselves. There is a feeling of care, safety, and acceptance that you get here that you can’t get at many firms. The development of an all-inclusive environment has always been foundational.

                  Find out more about careers in Genetech

                  9. Deloitte, New York, New York

                    Deloitte is one of the biggest professional service providers in the world, noted for their focus on constant learning, development and improvement. They invest in their employees and are concerned about their well being.

                    Find out more about careers in Deloitte

                    10. Baird, Milwaukee, Wisconsin

                      Baird is a financial services provide that is known for adopting a “no asshole policy’ which guides the way people relate with and respect each other, regardless of their position on the company’s hierarchy.

                      Find out more about careers in Baird

                      11. Quicken Loans, Detroit, Michigan

                        At Quicken Loans, the views and opinions of everyone are respected and heard. The organization is revered for the amount of investment they put in their team members and everyone looks for ways to grow and be better.

                        Find out more about careers in Quicken Loans

                        12. Capital One, Mclean, Florida

                          Capital One has adopted a culture that encourages employees to take risks and try new things. They foster a healthy work-life balance and associates are challenged to live better lives.

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                          Find out more about careers in Capital One

                          13. Cooley LLP, Palo Alto, California

                            Cooley LLP is a law firm known for their ability to care about the company culture and being able to develop a working environment that is empowering and fun. Cooley is known to go for the best when it comes to their employees, regardless of the occasion.

                            Find out more about careers in Cooley LLP

                            14. Southern Ohio Medical Center, Portsmouth, Ohio

                              The medical center has been known for their propensity to delegate so much to their employees, thereby providing them with the ability to grow and learn on the job. In the end, you get a workplace that is all-engaging and super fun.

                              Find out more about careers in Southern Ohio Medical Center

                              15. American Express, New York, New York

                                American Express is a firm that celebrates wins, no matter how small. Everyone is made to share the same attitude towards service and the people they are to serve, thereby making people care about what they do.

                                Find out more about careers in American Express

                                16. Adobe Systems Inc., San Jose, California

                                  The culture at Adobe Systems is one that encourages employees to develop their own ideas and get a strong viewpoint. As opposed to encouraging competition, work-life balance is fostered everywhere here.

                                  Find out more about careers in Adobe Systems Inc.

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                                  17. The Cheesecake Factory Inc., Calabasas, California

                                    The Cheesecake Factory rewards dedication and hard work. Promotions come pretty easy, and there is always space for guidance to develop your experience and skills.

                                    Find out more about careers in The Cheesecake Factory Inc.

                                    18. Sap America, Newtown Square, Pennsylvania

                                      If you’re looking for a new career path, SAP might be the best bet for you. The company is adept at recognizing value and transferable skills. And you can always look for a new path while maintaining your employment.

                                      Find out more about careers in Sap America

                                      19. NVIDIA Corporation, Santa Clara, California

                                        NVIDIA is known for looking after even the smallest of things. With even a “pets allowed” policy this company accepts you for who you are, and helps you to work within your personality. Advancement is also fostered, and you are able to collaborate effectively.

                                        Find out more about careers in NVIDIA

                                        20. KPMG LLP, New York, New York

                                          Communication and progressive collaboration are the foundation of this company’s workforce treatment. Regardless of the level you are, someone is always at the ready to help and the company rewards extra effort with gratitude.

                                          Find out more about careers in KPMG LLP

                                          All in all, it’s safe to say that you will be able to find somewhere to apply your skills (whatever they are) that is all inclusive and highly accommodative. Companies today are being made to understand how much they can get when they treat their employees right and this has opened the door to an encouraging work environment for all.

                                          Happy job hunting!

                                          Featured photo credit: Pexels via pexels.com

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