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5 Times When Less Is More At Work

5 Times When Less Is More At Work

How many times do you say ‘I haven’t got enough time’ at work? If you are like me, probably a few times a day at least. The bad news is we are not using our time productively. The good news is with a few hacks, we can say less is more at work.

1. Take a few more breaks

This seems like a contradiction when time is so scarce. But when you think about it, it makes sense because when you are tired, you make more mistakes and are prone to bad decisions. Research shows the more breaks you have the more productive you become. Breaks can be a respite from mental activity such as surfing the web or a more physical one when you stretch, talk a walk outside or have a real coffee break. Watch the video below where, in a few more enlightened companies, the policy is to take, not just a break, but a nap!

http://www.youtube.com/watch?v=6t9wKu2s0GQ

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The results are there for all to see. Healthier, more relaxed employees work better and are more productive.

2. Spend less time gossiping

Gossip can be trivial or toxic. When you start wasting time on the toxic stuff, be prepared for this to come back and haunt you. It can spoil relationships and fuel resentment. The statistics on this are shocking as well. According to some Dutch researchers, a whopping 90% of office conversation is gossip. It also creeps into emails where it can take up as much as 15%.

So, while gossip can be useful sometimes in helping to isolate slackers, it is generally best to avoid. The first thing you can do is leave it out of your emails. That is a good start. For the rest, gossip is like weeds in the lawn and your best defense is your right to remain silent, when you feel it is choking the atmosphere. If you have problems in escaping, don’t forget you have an important phone call to make!

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3. Cut out being overly competitive

If you are competitive and trying to get one up on your colleagues all the time, you could be shooting yourself in the foot. According to one UK poll conducted by YouGov, about 33% of workers are very competitive. But almost half of the workers surveyed thought this destroyed team spirit.

Competition can be positive, of course. Most employees want to get up that career ladder. You have to find a good balance, though. If you are always trying to be the best and are always sucking up to the boss, then this will breed mistrust and resentment. You could become very unpopular.

4. Reduce multi-tasking

Reducing multi-tasking can have enormous benefits. With a little bit of better planning, you can get going on projects and keep a laser focus on the important tasks. Here are a few tips to help you do just that.

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  • Cut your to-do list to the bare minimum of the top five priorities. This is the recommendation from Laura Vanderkam, who wrote the book, “168 Hours: You Have More Time Than You Think.”
  • Stop the knee-jerk reflexes when responding to emails as they come in. Yes, I know some emails require an immediate response but they are in a minority. You can also alert colleagues they cannot expect a reply within a certain time span.
  • Try to do the top priority tasks early in the morning before you get submerged by phone calls and meetings. Make sure this time is not interrupted.
  • Make sure incoming message notifications on all your devices are blocked.
  • Use your smartphone alarms to help you stay on task.

“Email is the world’s most convenient procrastination device.” Julie Morgenstern

5. Spend less time eating at your desk

If you think grabbing a sandwich to eat at your desk is a good idea, think again! This reduces your networking time with colleagues and associates when you could be eating with them. This time is a great investment because you can:

  • Build a more extensive network
  • Concentrate on getting to know other hubs and units
  • Ask for help and advice
  • Share tips on problem-solving
  • Discuss new projects

Think about that sandwich. It saved you 20 minutes but was that a wise investment of your time?

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Try cutting out all the time wasting unproductive stuff we have mentioned above. Go for more laser-focused work and you will be able to leave the office on time, instead of burning the midnight oil. Let us know in the comments how you discovered less is more at work.

Featured photo credit: Time to go home/Alan Cleaver via Flickr

More by this author

Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

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Last Updated on March 12, 2019

20 Inspiring Vision Statement Examples (2019 Updated)

20 Inspiring Vision Statement Examples (2019 Updated)

There is normally a lengthy list of things you need to consider when starting a business, and if you don’t manage them properly, your excitement can quickly turn into overwhelm. What can support you to stay inspired and on the right track when starting out? You guessed it: this is your vision statement.

What Is a Vision Statement?

A vision statement is like a photograph of your future business, which gives your business shape and direction.

A vision statement provides the direction and describes what the founder wants the organization to achieve in the future; it’s more about the “what” of a business. It is different from a mission statement, which describes the purpose of an organization and more about the “how” of a business.

If you were to take a photo of your future business now, what would it look like? What do you want your business to be recognized for one day?

You need to have a crystal clear vision when you start out, otherwise you can get easily lost in deciding the best way forward. When you are making strategic decisions for your business and even daily operation decisions, your vision statement will give you the inspiration and targeted direction you need.

The Importance of a Vision Statement

Without a vision statement, your business will lack motivation to keep going.

If you don’t aim for anything, you might not hit anything. The more specific and clear you are, the better your chances are at seeing your vision turn into reality.

The importance of a vision statement cannot be overlooked; not only does it provide long term direction and guidance, but it also gives you the inspiration and the necessary energy to keep going when you feel lost.

Always keep your vision statement alive by revisiting it regularly and communicating your vision with other members of the team, to inspire and motivate them as well.

How to Craft an Inspiring Vision Statement

1. Dream big and use clear language

An inspiring vision statement should inform a clear direction and priorities for the organization, while challenging all the team members to grow together. Based on our expert sources’ advice, we’ve got some great tips for you:

  • Imagine how you want the business to be like in five to ten years.
  • Infuse the business’ values in the statement.
  • Make sure that the statement is implying a clear focus for the business.
  • Write your vision statement in the present tense.
  • Use clear and concise language.
  • Ensure the statement is easily understood.

There are many different types of vision statements and there is no wrong or right way to do it. The most important thing is to resonate with it. It will always inspire you and give you a clear targeted direction.

2. Get inspirations from the successful companies.

Having researched on a number of successful companies’ vision statements, I’ve shortlisted 20 good examples for the new startups:

Short vision statements made up of a few words only:

1. Disney

To make people happy.

2. Oxfam

A just world without poverty.

3. Ikea

To create a better every day life for the many people.

Quantitative statements are based on numbers, quantities:

4. Microsoft

Empower every person and every organization on the planet to achieve more.

    5. Nike

    Bring inspiration and innovation to every athlete* in the world. (*If you have a body, you are an athlete.)

      Qualitative statements are based on qualities that you want to have:

      6. Ford

      People working together as a lean, global enterprise to make people’s lives better through automotive and mobility leadership.

      7. Avon

      To be the company that best understands and satisfies the product, service and self-fulfillment needs of women—globally.

      Competitor based statements – this type is becoming less common, but famous examples are:

      8. Honda – in 1970

      We will destroy Yamaha.

      9. Nike – in 1960s

      Crush Adidas.

        10. Philip Morris – in 1950s

        Knock off RJR as the number one tobacco  company in the world.

        Role Model Vision Statements – using another company as an example:

        11. Stanford University – in the past

        To become the Harvard of the West.

        12. Reach for Success – in the past

        To become the next Tony Robbins in self development.

        Internal Transformations vision statements:

        13. Apple

        To produce high-quality, low cost, easy to use products that incorporate high technology for the individual.

        14. Giro Sport Design

        To make sure that riding is the best part of a great life.

        15. Tesla

        To accelerate the world’s transition to sustainable energy.

        16. Sony

        To be a company that inspires and fulfills your curiosity.

        17. Facebook

        To give people the power to share and make the world more open and connected.

          Longer and more detailed vision statement:

          18. Walmart

          To give customers a wide assortment of their favorite products, Every Day Low Prices, guaranteed satisfaction, friendly service, convenient hours (24 hours, 7 days a week) and a great online shopping experience.

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          19. Coca Cola

          To achieve sustainable growth, we have established a vision with clear goals:

          Profit: Maximizing return to share owners while being mindful of our overall responsibilities.

          People: Being a great place to work where people are inspired to be the best they can be.

          Portfolio: Bringing to the world a portfolio of beverage brands that anticipate and satisfy peoples; desires and needs.

          Partners: Nurturing a winning network of partners and building mutual loyalty.

          Planet: Being a responsible global citizen that makes a difference.

            20. Heinz

            Our VISION, quite simply, is to be: “The World’s Premier Food Company, Offering Nutritious, Superior Tasting Foods To People Everywhere.” Being the premier food company does not mean being the biggest but it does mean being the best in terms of consumer value, customer service, employee talent, and consistent and predictable growth.

            The Bottom Line

            Remember, always keep your vision statement up-to-date to direct your company’s actions.

            Remember, once you reach your vision, it needs to be changed. General Motors overtook Ford as #1 automotive company in the world because once Ford’s goal was reached, they never updated it.

            Keep your vision statement alive and visibly in front of you, revisit it and let it help direct your actions and activities. This is the fun part: this is where you get to dream really big and allow your imagination to fly as high as you want.

            Don’t hold back, let your creative juices flow and give yourself permission to explore what is possible for your business.

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            To your success!

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