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5 Misconceptions New Grads Have About the Workforce

5 Misconceptions New Grads Have About the Workforce
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For the majority of college graduates, the next step after marching across the stage is entering Corporate America. During college, we develop an idea of what we think the workforce will be like. During finals week, we dream about what it must be like to not have exams, homework, and research papers to complete. And, as we check our bank accounts, we no doubt wonder what it will be like to have a consistent paycheck coming in.

Life will indeed change in a big way once a graduate makes the transition from classroom to cubicle. But often, new graduates have misconceptions about exactly how things will change for them. Below, I share 5 of the most common workplace misconceptions new grads tend to have. Which of these applies to you?

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1. I have a great GPA, so finding a job will be no problem.

Your GPA is only one factor employers will be looking for when considering you for a position. With so many experienced professionals looking for the same jobs new grads are applying for, it is going to take more than good grades to impress perspective employers. Grades are important, but make sure you bring plenty of experience to the table as well. Although you may not have much full-time work experience as a new graduate, make sure your resume shows you have taken part in activities that demonstrate your strength in teamwork, project planning, and time management. These qualities will serve you well in your first job.

2. I will no longer need to live like a poor college student.

One of the best things about landing your first job is earning a consistent paycheck. For many new grads, they will be making more money than they have made at any other point in their lives once they land that first job. While this stability may afford you a few luxuries that were out of reach during the college years, proper budgeting and money management are necessary to set you up for a secure financial future. Enjoy the fruits of your labor, but do this only after bills and debt payments are taken care of each month.

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3. My coworkers will be excited to have a new energetic team member on board.

While your coworkers may welcome you with open arms, remember that you are entering a dynamic that you are unfamiliar with. As you seek to add value and learn more about your role, be mindful of the norms already at play in your workplace. Learn who your advocates are. Learn which individuals to steer clear of. Unfortunately, you may run into some colleagues who, for some reason, are threatened by change and therefore will not accept you right away. Do not be surprised; simply do a good job and work on building relationships with those who are willing to reciprocate.

4. If I work hard, I will advance quickly.

In college, hard work yields somewhat immediate gratification. You study hard, you are rewarded with an A on your test. If you pursue an office in a club, there’s a vote, and you find out whether you won or lost. You spend hours writing a research paper, and within a few weeks, you find out that you scored a passing grade.

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In the workforce, feedback is not always so swift. Sometimes, you will work on projects that you feel demonstrate the best work you are capable of only to receive little if any accolades from your boss. There will be moments where you are expected to go above and beyond on a project, only to do it again next week with seemingly little reward. When you work as part of a team, you will be expected to bring your best each week, not because there’s a reward in it for you, but because that’s everyone’s job. Although your coworkers may not pat you on the back for every effort you make, it is not going unnoticed. Consistency is rewarded in the workplace. Do your best on everything you put your hand to, even if it seems like no one is watching.

5. I’ve got my degree(s), so I am done with the classroom.

Today, continuing education and lifelong learning are the keys to success in the workplace. You may be done with your full-time studies, but there will certainly be many opportunities for you to return to the classroom during your working years. Many young professionals choose to attend night classes to obtain a graduate degree that will help them advance in their professional lives. But even if you have already obtained all the degrees you need, you may want to earn a professional certification such as Project Management Professional (PMP) or another certification specific to your industry. In order to obtain these valuable designations, employees often attend classroom trainings or “bootcamps” in addition to studying many hours on their own.

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The classroom is a great place to learn practical skills, network with professional peers, and gain deeper knowledge of your job function. Do not shy away from the classroom after graduation. Always be searching for opportunities to further your education, whether it’s in pursuance of a degree or some other type of education.

Featured photo credit: Konstantin Chagin via media.lifehack.org

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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