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10 Things You Should and Shouldn’t Say in a Salary Negotiation

10 Things You Should and Shouldn’t Say in a Salary Negotiation

Getting a raise is hard. That’s why a lot of people choose to move companies to get a better job or to make more money instead. But if you are rated as an above average performer and your company is doing well, getting a raise should not be too hard.

If you find yourself in this situation, however, you will still have to make a case for it and convince your boss you really are worth the extra money. On the other hand, if you are struggling on the job, or making mistakes, then think about what you need to do to improve so a raise will be possible in the future. Whatever you do, don’t make the silly mistakes below, which will make you look and sound childish and won’t help you achieve your goal of a raise. Here’s how to get it right in a salary negotiation.

Do Say:

1. “I’ve earned it.” Say this with confidence if it’s true, and then back it up with data. If your company has a good performance management process, you should have all the documentation you need to support your claim for more money. But typically those systems are poorly used or relied upon, even if an annual or semi-annual review has been done. Your job is to keep track of your agreed objectives, and what you have achieved.

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To do this, keep a log. Each week, ideally on Friday, write down all that you accomplished that week, in short, point form notes. At the end of the quarter, go back to see what you were supposed to do, and what you still need to do before your next review. Prioritize and get anything you agreed to do done before the next review. If you weren’t awarded a four or five on your last review on a five-point scale, which mean Performing Above Expectations or Exceeding Expectations, a raise is not likely in the cards for you right now. If your last review was a three or less, which is Performing, Somewhat Performing or Needs Improvement, a raise is not going to make sense to your boss, because you clearly have improvements to make.

2. “I am ready for more challenging work.” Only say this if it’s true, of course! And only after you’ve proved you’re doing a great job in your current role. By saying you are ready to take on higher level work, or different work that will stretch you by learning new things, you show renewed commitment to the company and to your boss. That will show you are planning to stay and that a raise will keep you motivated to keep working hard, which is what your boss really wants to know. You might not get a raise right now, but it could lead to a promotion, which typically means more money.

3. “What do I need to do?” If you can’t get a raise right now and it’s not clear why, make sure you ask your boss what they need to see from you so that you will get one next time. Ask them to be very specific. Write down what they say and email it to them. Thank them for reviewing your request for a raise, and outline what they said you must do to be given a raise. Ask them to confirm it and let you know if you missed anything. If they don’t respond, keep asking until they do. That way you”ll know you have their commitment and can get on with the job.

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Don’t Say:

1. “I deserve it.” This may be true, but even if it is, you have to prove it. If it isn’t, and you know it, file this one until you can rely on facts.

2. “I work hard.” Everyone works hard, but not everyone will get a raise. In fact, even if you do work really hard and you can show results, there might not be any funds in the budget for your boss to give you a raise. Typically, each manager will have a fixed amount yearly to increase wages for their whole team, and that’s it. So making a good impression all year long is critical to standing out when it’s time for salary raises.

3. “I’ve been here a long time.” This won’t show that you deserve more money, just that you’ve been around a while. In fact, most poor performers have the longest tenure, often because they don’t get fired or have their performance evaluated. While it might seem like longevity should lead to a raise, it won’t in the private sector. Demonstrating value to the company is the only way to get a raise in today’s world.

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4. “So and So earns more than me.”
Comparing yourself to others is never a good tactic. Companies frown on people discussing salaries, and showing you know what others are paid can get your manager’s back up. The process of asking for a raise is hard enough, so keeping your boss on side is a better strategy.

If you really feel that you are underpaid for your job, do some research. Show that people in your role, in your industry, on average make more than you are now. It might take some work, as those figures are not always public, but there are lots of salary surveys out there that will let you search by job title, and location. Your boss might not accept this information, but it will show that you are serious and have done your best to make a business case for a raise. Even if you aren’t granted one, your boss will know that they’ll have to contend with this data next time and that you know your worth. If you are a great employee, they might even be worried about you leaving, which could lead to a raise unexpectedly.

5. “I guess I’ll look for another job then.” Saying this will always be a mistake. If you feel you have to move on, look for a job quietly. And when you find one, make sure you explain why you are leaving in a professional letter, which you should provide to your boss and Human Resources.

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6. “It’s not fair.” You might be right to say this. You might deserve a raise and have shown it, but still not get one. Don’t debase yourself with this childish remark. You will appear unable to take bad news, which will only make your future salary negotiations with your boss even more difficult.

7. “I quit!” Not getting a raise, especially if you feel you deserve it or you need it, is hard. But quitting is not a good idea if you need your job, which most people do. If your conversation with your boss got you hot under the collar, go cool off and think for a day or two about what was said. Were you turned down due to budget? Was it because the company is in trouble? Was there a blanket freeze so no one got a raise? Not granting a raise is often due to any one of these valid reasons, or else that your boss feels some improvement is needed in your work before a raise is due. If that’s the case, read the points above and follow the tips to be the best you can be at your job.

Featured photo credit: bradleypjohnson via flickr.com

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

More About Boosting Productivity

Featured photo credit: Cathryn Lavery via unsplash.com

Reference

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