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10 Stuggles Only Designers Would Understand

10 Stuggles Only Designers Would Understand
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Working as a designer isn’t as glorified as many of us like to make it out to be. Sure we sit behind our fancy computer setups with huge screens, sketching ‘pretty pictures’ in our Moleskin notebooks and can enjoy the perks of being location independent, but working in design can also be one of the most stressful, involving and cutting edge jobs out there. Here are 10 struggles all designers could absolutely relate to.

1. You constantly keep an eye on new software and design trends

Your education actually starts when you graduate from college as the design world revolves pretty fast. You have recently learned to adapt your app designs for IPhone 6, but everyone is now in frenzy for creating Apple Watch apps and UI design has an absolutely different set of rules to follow. You have two choices – learn and adapt or starve.

If you are lucky, your company will invest in your education and pay for some classes. For instance, Intellectsoft web development company offers their creative staff one new professional course per year. DDB Canada advertising agency offers every employee $250 to buy something that fuels creativity.

If you are freelance – well, you are on your own to struggle with getting new skills and continuing your schooling. Certainly, there are free design courses out there, but they are rarely offering advanced training, so you’ll have to invest into your own education.

2. You always need to figure out what exactly your client wants

Once again, you have this letter landing in your inbox saying “I want a new cool new design for my business.”

Great, you think, but what exactly do you mean by “cool new design” Is it just a website or do you need an identity established (i.e. logo, business cards, website, etc.)? Or a product design? Or just some covers for your social media profiles? Do you already have established business identity colors or do you need me to do everything from scratch?

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The biggest nightmare of any designer is taking the work, spending numerous hours working to afterwards here something like, “Meh…I don’t really like it.” Baffled you ask, “Is it the color scheme? Is it the layout? Is it the typography?” You just hear again, “I just don’t like it. You know, make it some other way.” And at that point you know you’ll have to start it all over again, proposing to the client more and more options of what you can possibly do.

Being a designer means having a great intuition and constantly second-guessing what your clients needs. You have to be a great listener as well and catch all bits of information your clients drop about their aesthetic preferences.

3. You find it awkward to explain the client that his current design. . .sucks

You’ve been trained to create easy-to-use, crispy clean websites that are easy-to-use. The clients that come to you obviously were not, yet they care about their business and it’s often hard for them to admit that their current appearance really sucks.

When you get approached by someone asking for a small design job, say new banner design, and you see that the whole website needs a complete revamp, as one banner definitely won’t make sales higher or users happier, you face a moral dilemma – tell the truth or just make that banner and don’t bother. It feels nearly as awkward as to tell a girl you like that she looks fat in that dress she’s wearing tonight.

If you are a true professional you need to carefully select words and suggest improvements to clients without being too imposing or arrogant. Instead of taking the “I know it better” approach, try to make mild suggestions first like: “Did you know that if you fix your check out, your sales may rise up to 20%?”

4. You prefer to work with one person, rather than a board

Your ideal client is is a one-person operation. He knows your ideas actually bring results, he loves your style, you get along perfectly well and work goes fast and smooth. Add a partner in tow, and the difficulty doubles. Add more people, and the difficulties expand exponentially.

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One person who hired you loves what you did, the other doesn’t like the layout or the logo. Someone else thinks you should use different fonts everywhere. One “can’t put a finger on it, but there’s definitely something wrong there.” Another believes that red color would bring the business bad luck.

But there’s also a flip-side: working with/for a big company with multiple decision makers typically brings in more money. So you have to choose whether you are ready to go through numerous circles of criticism or settle for a lower paycheck.

5. You will have to deal with a lot of “opinions” and critics

As a designer you have public profiles on Behance, Dribbble, a personal website showcasing your work, active Linkedin, Twitter, Facebook profiles where you also share your latest masterpieces.

You’ve poured your heart, soul and sweat into these projects for weeks and then see some pesky comment from Mr. Anonymous saying you’ve copied designer X, or that’s just some amateurish illustration a 5-year old kid could draw better. You learned not to take those people close to heart, but still, it hurts when you are getting poor feedback for nothing.

6. You can’t stand ugly fonts

You can walk into a cafe, see that their menu’s written in Comic Sans, stand up and leave, even though it’s one of the best new places in town. The easiest way to piss you off is to give you a typography poster with four different fonts mixed up together! You won’t read sites online with terrible fonts and you won’t buy books with inappropriate spacing. Beautiful clear fonts become your ideal.

7. You are often undercharging

“How much should I charge?” is one of the most frequently asked questions in the designer community, and with good reason—it’s a tough nut to crack.

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Sadly, there’s no one-size-fits-all solution. You know that hourly rates can mess with your efficiency and can have the client question why you have spent 5 hours designing a single leaflet. Fixed-price projects are hard to correctly calculate at the initial stage if we are talking of a full website development+logo+business cards+whatever else.

You often charge big companies the same rate you offer to small businesses, while you could definitely make more from the first one as they have budgets.

You often quote a lower price to realize later on you’ve been doing some work for peanuts. And again, it often seems uncomfortable to ask the client for extra pay when you are half-through the job.

Also, you constantly face a dilemma for when you should ask to get paid – after the job is done, before, in milestones after each stage completed. Negotiating that with a client can become one huge frustration.

8. You have to tone down your creativeness

Your client needs just one banner design, not a hand-drawn illustration that vaguely represents some concept behind his business. As a designer, you often need to keep your creative juices to yourself and don’t let them overtake the client’s objective. Leave those boldest art ideas for some personal art.

9. You need to have super effective communication skills

These days designers are as much creatives as sales people.

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You wish your clients could actually peek inside your head and see with your eyes what exactly you are proposing to them, but sadly all you have to use is your words. At the end of the day if you can’t talk about and explain your design in details, it may never see the light of day.

You need to be able to stand up for your ideas, explain your concepts and point out why they could work miracles for the business.

10. You either love design, or leave it

With all the struggles mentioned above, weird working hours, questioning your creativity and facing blocks, you need to have a true passion for art and design if you’d like to succeed in the field.

If you don’t love what you do, you will likely get burned out soon. An optimistic attitude and a true love for conveying powerful messages through a visual medium and bringing in more beauty in the world will help you stay focused on your career and become a top professional everyone admire (even the harshest critics).

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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