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10 Challenges Leaders Always Face And How To Deal With Them

10 Challenges Leaders Always Face And How To Deal With Them

Just because you become a leader in your organization doesn’t mean that the floor won’t drop out around you. That is what you, as a leader, have been chosen to handle. In fact, it is your quest if you accept it. There are 10 issues that leaders always have to face, but with the right tact and skill, you can route a strong course and come out on top.

Change

The fact that you have accepted a leadership role is a change all to itself, but everyday is filled with possibilities for change. Some of them are things that you have chosen and others are the luck of the draw. Your role as a leader is to not get off balance because of change. You either have to see it coming and prepare or be able to handle it on the fly because both things are inevitable.

“If there is no struggle, there is no progress.” – Frederick Douglass

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1. Difficult People

There will always be people on your team, in your organization and in your working life who are difficult. Your goal, as a leader, is to handle them with grace and kindness. Don’t feed into them. Don’t prolong your exposure to them. Above all, don’t let them get you down.

2. Pressure

The work environment has a lot of pressure built into it. Your ability to accept and release some of that pressure will benefit you in the long run. You can’t run at full speed 100% of the time and allowing some quieter moments that help you find balance will be paramount to your success as a leader.

3. Letting Someone Go

As a leader it will, at some point, be your job to either recommend that someone leave your organization or you are going to have to move someone on yourself. Never do this in a rash manner or under anger. Your ability to calmly make this organizational change for the better of the organization is the mark of true leadership.

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4. Delivering Bad News

Products will fail, timelines won’t be met, your goals will lag—that is all just part of business, but it will be your job to tell your board or your superiors. Being able to tell bad news without drama and with clarity will allow you to find the next steps. Bad stuff happens; it is how you share it that is going to matter in your next move.

5. Staying Motivated

Sometimes as a leader you can feel your motivation for the project or the organization fall flat. It happens to the best of us, but what you need to do is muster all of the good stuff around you and get back on track. Don’t spend time dwelling on what isn’t working unless you can fix it. You won’t always be the number one cheerleader in your own mind, but your team is expecting you to be so get out there and share the enthusiasm you do have; even when you are a little off your game.

6. Culture Issues

Just because you work in an organization doesn’t mean that you don’t have issues with your culture. You might be an office that doesn’t get along well as a team, has communication issues, gossips, or has undermining team members. Whatever it is, you are going to have to deal with it as the leader. Changing cultural habits in an organization isn’t easy, but you set the tone. If you don’t want people to gossip, don’t gossip. If you want teams to work better together, you have to work well with teams. You are setting the entire tone of how the culture in your organization exists.

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“Customers will never love a company until the employees love it first.” – @simonsinek

7. Being Respected and Being Liked

You aren’t always going to be liked. The minute you put your hand up to lead something, someone else is going to shoot you down. That is just life. Don’t get swayed by that and work to be kind and focused in your communications. Respect will come, and if you are lucky, you might even be liked.

8. Maintaining Focus

It is so easy to get distracted! Everyone wants something, is selling you something, or is trying to get you to notice them. That is part of accepting the role of leadership. Your job is to not get distracted by the shiny objects and to remain focused on the end game. You have a team to lead, a product to deliver, or a project to complete—make your plan, keep your head down and maintain focus.

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9. Communication Problems

Inevitably someone is going to reply all to an email that they shouldn’t have, a team member isn’t going to get the deadline straight, or someone just isn’t going to get the memo all together. Communication issues are probably your number one stressor as a leader. Practicing your skills at being clear and brief will benefit the entire organization.

10. Handling a Dud

Every once in a while, a project just doesn’t work or the event is a bust. Don’t worry. It happens to the best of us. How you handle it is what matters. Don’t let your team go down into a spiral of self pity or blame. Just dust yourself off and figure out how the next thing is going to be awesome.

Leadership isn’t just about the hard stuff, but it is a big part of shouldering the responsibility. Each time you have to grapple with something difficult, you are practicing how to do it better because stuff will always come up. Your growth in leadership is dependent on the lessons you learn on dealing with the good and the bad.

Featured photo credit: Leadership/carowallis1 via

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

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Featured photo credit: Cathryn Lavery via unsplash.com

Reference

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