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The Quick & Dirty Guide to Personal Wikis

The Quick & Dirty Guide to Personal Wikis

    Personal wikis were a big fad for productivity geeks for a while, but that seems to have toned down a lot through 2008. Wikis are still incredibly useful, and can make you more productive. You can think of a personal wiki like a bit of a catch-all binder.

    Whether you want to manage personal information, use it as a freelance web-worker, or to manage your corporate work, this article will introduce you to a few of the options out there and kickstart you with some ideas for getting productive using your wiki.

    Personal Wikis You Can Use

    This is by no means a comprehensive list, so if you have a favorite wiki, let us know about in the comments section. Here are a few of the popular options. I’ve listed some web-hosted, self-hosted and cross-platform wikis. There are plenty of great desktop apps for each major platform, but we’ll discuss them in another article.

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    Luminotes is a personal wiki with both free and paid options. The free option allows one user account on your wiki and provides 30mb of storage space. It’s WYSIWYG, so no need to learn a whole new markup language.

    Wikispaces offers free public wikis, and private wikis that cost between $5 and $20 a month. For a personal wiki, you’ll usually want private, but $5 is pretty cheap.

    @Wiki is completely free and offers WYSIWYG, file importing and multiple authors. If you’re going beyond the traditional personal wiki and using it for team organization, @Wiki allows you to monitor your wiki through RSS feeds.

    Wikihost is another free service that provides private and public wiki options.

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    TiddlyWiki is pretty unique in the field of wikis and if you want simple and minimal, this is the one for you. Your TiddlyWiki wiki will consist of one page, where you append entries and notes. It has a good search feature for wading through the page and finding the right info as your “wiki” gets longer.

    Wikidot is another free wiki option. It’s unique feature is AdSense integration, but since clicking on your own ads is against Google’s policies, this isn’t likely to help you much. ;)

    MediaWiki—if you’ve got the know-how to get the software that Wikipedia uses running on your computer and the patience to customize it, this may be a good one for you. You’ll need to have a PHP/MySQL server running on your computer, or if you want to use it in multiple locations, on your hosting account.

    Getting to Know Wiki Markup

    Many of the options provided come with WYSIWYG editors, but others don’t. For instance, if you set up a MediaWiki installation on your local server, you’ll find yourself without one (I believe there are plug-ins that’ll add it, though). WYSIWYG or not, getting to know wiki markup is handy, even if it’s just to troubleshoot pages that just won’t behave.

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    Fortunately, Wikipedia has an extensive and comprehensive guide on the subject. You’ll want to pay attention to how links are done—internal (inter-wiki) and external links are two different monsters.

    Note that not all wikis use the same markup language and you’ll have to see what your selected service is using. It’s a pain to learn a whole bunch of markup languages for the one purpose, so choose carefully and then invest the time in just one. Using a system that adopts the MediaWiki markup language is a good move, since it’s the one you’re most likely to need if other people invite you to participate in their own wikis. Honestly, I wish wikis had just used HTML and perhaps added some extra tags for wiki specific features, but you get what you’re given. Unless you’re a developer.

    Got One! Now What?

    Now you’ve got your wiki, what can you do with it? There are all sorts of possibilities.

    Empty your head—use your wiki to empty your head of thoughts and get them down so you don’t need to worry about them. Insomniac? Try this! This is also a core principle of GTD, so if you’re unhappy with your current method, this could work for you.

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    Note-takingEvernote too much for you? Blasphemy! Just kidding—a personal wiki can be a great note-taking app, whether it’s for ideas throughout the day, meetings, or lectures.

    Personal Knowledgebase—keep forgetting how that fancy can-opener works? Write the method down in your wiki (no kidding, I once had a can-opener that I kept forgetting how to use). What about moving house? There are a million and one things that need doing then—least of which is the endless list of companies and organizations you need to inform that you’ve changed your address. Get that list completed in your wiki and you can check it off next time you move.

    Writer’s Desk—I know a freelance writer who used a wiki as a word processor and client tracker in Internet cafes until she could afford a computer of her own. Unusual, but effective!

    Client manager—as I mentioned, my friend didn’t just use the wiki as a word processor, but to keep notes on clients. Keep your client contact details, invoicing dates, project details and past work in a wiki for easy reference.

    Joint projects—work on documents collaboratively with colleagues, or a freelancer you’ve teamed up with. It’s not the best collaborative word processor ever, but it’ll get the job done.

    Project Management—got a big project from a client or your employer to plan out and execute? Perhaps you’re planning a wedding and need someplace to keep track of all the annoying details and headaches involved (I wish I’d thought of this for my own!). Wikis can be highly effective project managers.

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    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. Bu unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Stay motivated even without motivation tricks

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    • Passion – Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.
    • Habits – You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day. Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.
    • Flow – Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part. Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    13 Simple ways to motivate yourself

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

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    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

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    Are you unmotivated because you’re tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

    Having a morning routine is a good idea for you to stay motivated!

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    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

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    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on Success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated. Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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