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Stop Making Excuses For Not Backing Up Your Computer

Stop Making Excuses For Not Backing Up Your Computer

Stop making excuses for not backing up your computer. The reasons may not be obvious as these things run and run don’t they? Well, unfortunately computer components fail. And if your hard drive happens to be one of the things to go wrong then all of your precious data might go with it. This article will do its very best to convince you to start backing up your computer today.

Expect Failure

You’ve got to expect failure when your precious files, photos and videos are stored on a computer hard drive. It may come as a shock when it does happen but the blow can be lessened by knowing that you have a recent copy of your data. Your computer’s hard drive might last for years and you should enjoy the good times, but when it does fail you need to be prepared.

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If you are reading this because you hard drive has started making funny clicking noises then do not delay. Make sure you get a full backup as quickly as possible – your drive is close to death and there may be data that you cannot access, but salvage what you can before it’s too late. Seriously.

Human Error

If you’ve been lucky enough not to experience hard drive failure you’ll probably know how it feels to accidentally delete something. It’s all too easy to delete important files either on purpose or by accident. It’s only afterwards that you realize that you’ve deleted something you need and recovery is at best difficult and at worst impossible.

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Theft

No one likes to think that he or she is going to fall foul of a laptop theft but it does happen. If you have a backup that runs when your laptop is at home then at least you have something to fall back on if this horrible thing happens to you.

Backing Up Your Computer Is Easy

Whether you have an OS X Mac or Windows PC, it is easy to set up a backup procedure which will make sure that your data is safe. As a bare minimum you should have an external hard drive set up to keep a regular copy of data stored on your computer (laptop or desktop). For less than $100 and around 30 minutes setup time you can have a first line of defense. Follow these guides to get yourself going:

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Mac OS X backup using Time Machine
Backup Windows machine using Windows Backup

Backup To The Cloud

There are a multitude of services that will back your computer up to the cloud. These services take copies of your files over the internet and store them on servers that are not in your home or business. Services such as Drive, OneDrive or Dropbox allow you to sync copies of files and store them in the cloud. These services are great for having a copy of your crucial files offsite in case your computer hard drive and external hard drive fail at the same time. The services all have free plans which can get you started, and when you hit the buffers you can upgrade and gain more space. Google has recently dropped their prices so you can now get 100GB of cloud storage for less than $2 per month. This is a very cheap and easy way of making sure that your files are safely stored offsite.

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Another cloud-based option that you should consider for backing up your computer is one where all of your files are backed up to the cloud. These can be set and forgotten about as they will upload when files are updated. Carbonite provides plans for individuals / small businesses and they do not limit how much data is backed up. If you have a lot of data it can take weeks to get the first full backup. It’s also worth considering whether you have a monthly cap on your broadband connection. Check the terms of your broadband connection before signing up for one of these services as you do not want your backup to take you over a limit.

Backups Are For Everyone – Including You

Backing up your computer truly is for everyone not just tech geeks. If you use a digital camera (or smartphone camera) and store these files on a computer, then your special moments captured may be at risk. This is not just me trying to worry you, this is an inevitable fact. Even if you don’t take digital photos, documents that you have created and edited on your computer are at risk. I cannot emphasize enough how crucial setting up your back up is. If you couldn’t stand losing your data then make sure that you have an onsite backup for all files and offsite storage for everything you couldn’t be without.

Featured photo credit: Jon Ross via flickr.com

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Last Updated on November 19, 2019

10 Smartest Productivity Software to Boost Work Performance

10 Smartest Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                      More Productivity Tools

                      Featured photo credit: Domenico Loia via unsplash.com

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