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How Connecting Web Apps to Automate Your Tasks Is Easier Than You Think

How Connecting Web Apps to Automate Your Tasks Is Easier Than You Think

As the global population continues to rise, so too does the number of individuals who are regularly active online. According to the most recent data, this trend is even becoming increasingly prevalent in developing economies, with the rate of online users having risen by a staggering 3,606.7% in Africa between 2000 and 2012.

In addition to this, it is also important to note that the number of accessible web applications and features has soared proportionately during this time. This means that a growing social demographic is increasingly reliant on the Internet as a way of communicating and completing routine, everyday tasks, which relate to both professional and personal usage.

The obvious solution would seem to be to provide a real-time connection between the individual web applications that you use; however, this would typically require the assistance of skilled developers with the ability to create customized software packages. This represents a costly and time-consuming process, unless you have a personal knowledge of SaaS (Software as a Service) technology or easy access to third-party development teams.

Fortunately, this is no longer the case, as companies such Zapier have established a service which makes it easy for individuals to connect their favorite web applications and automate mundane, everyday tasks. But how exactly does the development team at Zapier achieve these goals, and what key benefits do they deliver to users? Consider the following.

1. Create a zap that meets your needs.

As a starting point, you will need to identify your most widely used web apps and create a unique zap (a “zap” being a blueprint for a task you need to do repeatedly) that connects them in real-time. You may wish to create a zap that sends you an SMS message when you receive a new email through Gmail, for example, while professional clients may look to convert a recently received entry form from Wufoo into a new lead on the Salesforce dashboard. Zapier has the capacity to convert both of these into a functional Zap, with software that utilizes the receipt of data to create a trigger that then translates into direct action.

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If we take the former as an example, you will need to create the trigger action (which in this instance is the receipt of an email to your chosen Gmail account and then establish the action of sending a text message to a selected number).

Zap

    2. Enter the details or your trigger and action to create your zap.

    In this instance, the next step is to link your chosen Gmail account (trigger) and mobile phone number (action). To begin, simply log in to your account in a separate window before typing the address into the text box as below.

    Zapier will then automatically verify your email address and grant permissions, before requesting that you follow a similar process with your mobile number. Here you will enter your mobile number of choice and confirm whether or not you would like it to be verified by text or a direct voice call.

    You will then be sent a unique PIN as identification, which can be entered to activate your Zap. Regardless of the precise trigger or action that you use, you will follow a similar verification process to guarantee ownership of the account and authorize permissions.

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    Zapier 2

      Zapier 3

        3. Filter your zap according to your exact requirements.

        The next stage of the process requires you to develop your Zap and create any filters to help guarantee a viable source of information.

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        You can start by establishing the criteria for your trigger, which in this case would instruct Zapier to only send notifications when you receive emails to a specific folder or from a selected individual address.

        As a general rule, you may want to receive an SMS notification when a new message arrives in your inbox, which ensures that you are kept up to date without having to manually filter spam and junk emails. Zapier also enables you to customize filters, depending on the nature of your trigger and your precise needs.

        Once this has been completed, the next step is to test your newly created Zap by sending a personalized message to your account and waiting for the subsequent SMS notification!

        Zapier 4

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            The Last Word

            Whether you use Zapier to connect personal or professional online accounts and networks, the main benefit of the software is that it helps you to develop focus while also saving valuable time and money.

            From a commercial perspective, there is a unique opportunity to allow Zapier to manage the repetitive, everyday tasks that relate to business operation, while you can turn your focus towards more strategic activities such as marketing and cultivating long-term growth.

            This is without spending money on hiring costly developers or freelancers, however, as Zapier negates the need for complex service or web application integration.

            Above else, you can monitor and manage your Zaps through a real-time dashboard, and make changes to your triggers and actions whenever the need arises.

            For personal users, Zapier provides a service that can instantly connect multiple email accounts, social media networks and mobile SMS centers. This has the potential to free up more time in the average day, and ultimately allow you to enjoy more recreational activities with friends, family and loved ones.

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            Last Updated on August 16, 2019

            10 Best Calendar Apps to Stay on Track in 2019

            10 Best Calendar Apps to Stay on Track in 2019

            The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

            Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

            Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

            In this article, we are going to check out the best calendars apps to help you stay organized.

            1. Cal Calendar

              Cal Calendar has recently appeared on the market of mobile applications (Android, iOS). It is the brainchild of the development team of Any.do that features impressive functionality and well-thought-out design.

              The application comes with many great features, including support for Exchange and Google Calendar, widgets, voice recording, and many more.

              Cal Calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

              Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

              What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

              Cal Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

              Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

              Available for iOS and Android

              2. Google Calendar

                Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

                Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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                Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

                The program is super easy and will not cost a dime for you. It is a good thing, right?

                Available for iOS and Android

                3. Jorte Calendar

                  Jorte Calendar is one of the most popular calendar applications in the Google Play store.

                  The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

                  Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

                  For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

                  A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

                  Available for iOS and Android

                  4. Business Calendar

                    Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

                    The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

                    You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

                    The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

                    Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

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                    Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

                    Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

                    A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

                    Available for Android

                    5. aCalendar

                      aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                      Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                      Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                      When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                      Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                      The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                      The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                      Available for Android

                      6. DigiCal Calendar

                        DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                        With this calendar application, you can synchronize all your calendars and view them in different ways.

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                        Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                        The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                        Available for Android

                        7. SolCalendar

                          SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                          The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                          Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                          Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                          Available for Android

                          8. Calendar

                            Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                            A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                            Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                            Available for Desktop, iOS and Android

                            9. Today Calendar

                              Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                              The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                              If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                              Available for Android

                              10. Calendar Widget: Month

                                Sometimes people do not need a heap of calendar applications. They would prefer to have one efficient calendar widget.

                                Calendar Widget: Month perfectly fills this niche and meets all the needs of a modern user. It has some features of an ordinary calendar, but the real great thing about this software is that it has 80 or more themes in its library.

                                The design of the application is great; the themes are perfectly tuned. There are options for almost any theme of your smartphone. The only drawback is the fact that the widget memory is not too large, and you should be ready for it.

                                This simple calendar widget was created in the image and semblance of widgets from Yahoo. The widget window displays one calendar month with the ability to go to the previous and move to the next one.

                                If you need a simple and affordable calendar to plan your tasks and affairs for one month, this widget is ideal for you. Calendar Widget: Month is so simple that it does not even have Google Calendar support.

                                At the moment, it does not have the function of connecting any third-party calendars and services. Developers allow the possibility of introducing support for Google service as an addition to the widget, if users request to have this opportunity.

                                Available for Android

                                Our Verdict

                                Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                                Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                                Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                                The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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                                Featured photo credit: Unsplash via unsplash.com

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