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9 Major Tech Mistakes You Need to Immediately Stop

9 Major Tech Mistakes You Need to Immediately Stop

We live in a society fully saturated by technology. I don’t know about you, but I couldn’t live without my tech – it’s both my passion and a necessity for my way of life. As Ben Parker always said, “With great power, comes great responsibility,” and the power of technology is so easy to obtain and wield that we often forget that. It’s time to be responsible and stop making these common tech mistakes.

1. Using the Same Password for Everything

Target, Adobe, Facebook, LinkedIn and Snapchat are among the large companies whose databases of private customer information have been compromised. If you use the same username/password for all of your accounts, changing your password on one site doesn’t do you any good. I could find your login credentials in one of those hacks and use it to access any accounts you have with the same info.

Mix-up your passwords, and never reuse the same password twice. It sounds harder than it is – all you have to do is take your basic passphrase (i.e. “password”), and change it up. Your Google password can be “pA55w0rd1!” and Facebook can be “pA55w0rd2!” so you can remember both easily without compromising your security. Find more password tips in this Lifehack.

2. Not Using 2-Step Verification

Speaking of passwords, even those aren’t very secure anymore (check out this infographic). If I have access to any of your devices (either physically or through a network), I can install a keylogger and harvest all of your passwords. Enabling 2-step verification makes this much more difficult.

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All major services (Facebook, Google, Twitter, etc.) allow some form of 2-step verification, and you’d be remiss not to utilize them. Set up your accounts to send you a text, require an authentication code, etc. when accessed outside of your personal devices and home network.

3. Connecting to Public Networks without a VPN

Many businesses and organizations offer public Wi-Fi networks, including McDonald’s, Starbucks, airports and gyms. Using these networks opens your computer to anyone else on the network – it’s like leaving your wallet open next to you while sleeping on a park bench.

A virtual private network (VPN) secures your information while using these public networks. If you wouldn’t participate in an orgy with strangers without a condom, don’t connect to a public network without a VPN.

4. Not Updatin­g Software

In 2011, the Sony PlayStation Network was hacked, and the personal info of every PlayStation user (which was stored in an unencrypted database) was exposed. It happened a month after Sony missed an important Apache server upgrade.

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Updating your software is vital, as the companies that created it are constantly fighting to fix security vulnerabilities. If you’re not updating your software at least once a week, your data has a higher chance of being compromised.

5. Disabling Your Firewall and Antivirus

Sometimes your firewall can be a pain – this is especially true for gamers and those who use streaming services, such as Netflix, Hulu and Amazon Prime. It can be tempting to disable your security software to make it easier to access the sites you love, but that’s only making things worse.

Instead, set individual rules for each site. This is time-consuming for the first couple of days, but the protection it provides over the life of your computer is beyond worth it. My recommendations for security software are AVG (desktop/laptop antivirus), ZoneAlarm (desktop/laptop firewall), and Lookout Security (smartphone/tablet antivirus/firewall), all of which have free versions available.

6. Ignoring Social Media Privacy Settings

Facebook tells you to use your real info, as do LinkedIn and Google+. It’s ok to use some of your personal info (basic demographics, work history, etc.), but don’t give away the entire farm.

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Privacy is a cloudy concept these days, and it’s always best to err on the side of caution. The last thing you need is someone using your personal info on social media against you, and this is especially dangerous for women, who are stalked online at alarming rates.

7. Ignoring App Permissions

Speaking of using your personal information, you should pay very close attention to what types of permissions you agree to give when either installing apps and games on your mobile device or using a social media account to sign in to ANY service.

Candy Crush doesn’t need your (Global Positioning System) GPS location; Huffington Post doesn’t need to know who your friends are; and Flappy Birds has no business seeing your contacts. Learning to say “No” is one of the most important human skills you can have – start with software, and work your way up to other people.

8. Not Encrypting Your Email

Do you remember the U.S. Post Office? When I was your age, in order to send someone a message, our mailman had to walk barefoot, uphill in the snow both ways. These days we send emails, but it’s important to keep the mailman imagery in your head.

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An email isn’t a letter – it’s a postcard, and the message is visible to anyone. When you encrypt your email with Pretty Good Privacy (PGP) encryption, you’re sealing that postcard in the same secure envelope used by every government and corporation on this planet. If they’re doing it, so should you. And it’s 100% free. There’s literally no reason for you not to be doing this.

9. Not Protecting Your Smartphone

Smartphones are so ubiquitous in our lives these days that we take them for granted. They’re computers, filled with all your private and personal info. When you trade your phone in for a new one, you need to erase your personal info first. It’s not as simple as just deleting it, however – you need to use the “One Pass Zero” method, which not only erases the data, but overwrites it with a series of zeros (remember digital data in its purest form is 1s and 0s).

Think of it in terms of writing a note with pencil and paper. When you erase the pencil marks, you can still see what you wrote, but if you scribble over the part you erased, it’s much harder. With enough time and effort, even a one-pass deletion can be overcome, but the “geniuses” at the Apple store don’t have those kinds of resources. If you don’t do it, however, you’ll end up being one of these Apple horror stories.

The Internet is an amazing place, but it can also be dangerous. Before heading out into the web, make sure to protect yourself and your data. The last thing you need is to have your rent or mortgage payment declined because someone hacked the servers of an app you downloaded and used for five minutes, dumping every user’s personal info online for everyone to use.

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Last Updated on November 19, 2019

10 Smartest Productivity Software to Boost Work Performance

10 Smartest Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

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                      Featured photo credit: Domenico Loia via unsplash.com

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