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5 Extremely Easy Ways To Backup Your Computer

5 Extremely Easy Ways To Backup Your Computer

One surefire way to ruin a day is to find that your laptop/computer has been compromised. The culprit could be an accidental spill, drop, or even a virus, but all of a sudden your life is gone. All emails, pictures, jokes, projects, and bookmarks that make your life easy—Gone! In order to be ready for this crisis, it is necessary to make backups of the information you love and cherish. Here are a few ways to make sure all is not lost.

1. Cloud Programs like Crashplan, Carbonite, & Backblaze

The most effective backup method is via cloud service, which protects your information in cyberspace. Another more traditional method is through a restore function within your computer or a hard copy backup of all your files. The reason the cloud services are more effective is that they update often without any work on your part. This type of backup is more inclusive. The likelihood of having different components backed up, such as photos, music, bookmarks, saved emails, and files is significantly higher. It simply provides the most up-to-date info accessible through an internet connection. You can also be selective of what you want to backup. For example, you could opt to never have temporary internet files backed up. This may be a good thing if your source of the crash was a virus downloaded via an internet app or email.

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A major drawback to this type of backup is that cloud drives can be susceptible to hacking. The data is stored in cyberspace, where it may be at risk. This is something that needs to be researched with any cloud service. Each company has a security protocol, and it would be wise to find out if that company has ever been hacked or how it is rated among all the other cloud services out there. Like every industry, there are always good ones and then better ones.

2. Internal Backup

Most operating systems now have a “time machine” function where you can restore your computer to an earlier date. When you shut down each day, your computer saves all the programs and updates through that date. Being able to go back to a prior date might allow you to work around a suspicious file that has been downloaded that may be a virus or some other malware. This also is the simplest way to restore all your information. Internal backup systems on both Windows and Mac operating systems have become much more user-friendly over the years.

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The downside of this is that other files may not be saved. Peripheral data obtained via the internet or files downloaded after the restore date may no longer be accessible. This could be very frustrating if, for instance, you collected many diverse sources for a project and then had your computer crash. Some of the research or even the breadcrumbs that may have led you to sources may not be readily apparent, and you risk having to reinvent the wheel.

3. External Hardrive

Investing in an external drive to store major files may be a good idea. This is sort of an old-school but comfortable way to have privacy and protection. This is what most people have seen IT departments use to restore computer function in the past. There are many who trust this alternative more than any other. It is user-dependent, since what is saved is what you consciously backed up. It has known parameters without external factors (relying on software or security) to protect your information.

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The downfall is that if you have not backed up information recently, you might lose necessary or vital information and programs accessed since your last backup. This is the biggest problem with this sort of backup—it takes diligence to remember to backup information. It is common for people to forget to backup or save their work, and that human flaw can make your life harder if you depend on this method.

4. CD Backup

This is a more primitive method of system restore. Burning the inventory to a CD will, of course, provide you access to those files up until the date of it being burned; however, you have multiple discs to contend with as well as errors in burning that you may not have caught at the time you backed up those files. It may be unreliable to a degree. This sort of safety net allows for a great deal of issues, such as having incomplete copies of programs, glitches within the burning process, disk defectiveness, and human error. These all could be factors in making your day much more complicated.

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5. Thumbdrive Backup

The most basic of backups of only prominent files to a thumbdrive is the most limited form of backup. Thumbdrives have relatively limited space and thus can not store much data. However, this is a very easy way to save information that came be taken anywhere at any time. You can take your entire desktop on vacation via a thumbdrive. The only drawback is the space capacity of the drive itself.

Using one or varying combinations of these sorts of backup methods will help to save you time and frustration when your computer crashes. It is better to be prepared, despite the cost of and amount of thought and energy needed to make such alternatives viable or more practical for the amount of information, the level of security, and the accessibility that you personally feel comfortable with. Each of these ways provides the basic remedy for the problem of a computer that has crashed. It comes down to personal choice, preference, and comfort. Which way works for you?

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Last Updated on July 8, 2020

10 Smart Productivity Software to Boost Work Performance

10 Smart Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                      More Productivity Tools

                      Featured photo credit: Domenico Loia via unsplash.com

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