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15 Prezi Tips and Tricks to Ace Your Presentation

15 Prezi Tips and Tricks to Ace Your Presentation

The presentation tool Prezi transforms a dull, static presentation into an engaging one that tells a story. Instead of having multiple, consecutive slides as in a PowerPoint presentation, Prezi presentations capture content in a spatial context and engage your audience.

Let’s take a look at some useful Prezi tips and tricks that can be used to take your presentations to the next level.

1. Use templates

When you create any new Prezi file, you’ll be offered a choice of templates and you can explore them by simply selecting one and clicking the Preview button.

    2. Zoom in on objects

    Before you make a template choice for your project, look at the template previews and inspect the various objects and possibilities available. Use the Zoom function to look at elements that appeal and use the arrows in the bottom right-hand corner to check the template’s path and observe the flow. In the screenshot below we’ve zoomed in to see the assets included in this particular template:

      3. Use assets

      All of the templates in Prezi give you various asset options. Utilize them wherever you can, as that will save you time searching for images.

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        4. Include doodles

        As you can see in the preceding screenshot, the featured template has some lovely assets that you can include in your presentation. These assets include images, sketches or doodles, as shown in the top right of the screenshot. You can move these assets around and use them anywhere on your canvas.

          5. Add branding

          Some people new to Prezi don’t use templates, thinking that you can’t use company colors, logos, or branding on them. In fact, this can be done easily by using the Theme Wizard found in the bubble menu.

          On the wizard, click the Replace Logo button to include your company logo. The image should be a JPEG file no bigger than 250 pixels wide and 100 pixels high.

            6. Using shapes

            A very simple yet very useful element of the Prezi bubble menu that gets ignored a lot is the Insert Shapes option. There are lots of things you could do with shapes working within Prezi. A great use of the line tool, for example, is that you can add simple drawings wherever you would like. These shapes can be reused, and can save you lots of time searching for imagery over the internet. You can add some more detail to characters such as the one shown in the screenshot below.

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              7. Highlighter

              If you want to point out key information, like the interesting facts displayed in the next screenshot, just drag the cursor across the text to highlight the area you’d like to focus on. After doing that the highlighted letters will become objects in their own right and you can change their size or position.

                8. Pencil

                If you’re good at sketching things out with your mouse, the pencil tool can be used to draw freehand sketches. If you want to change the color of your pencil drawings, go into the Theme Wizard and edit the RGB values. This will also support you in choosing your corporate branding colors.

                  9. Drawings and diagrams

                  Another very valuable feature within the Prezi insert menu is drawings and diagrams. You can find the drawings and diagrams templates by clicking the button between YouTube and File from the Insert menu.

                    10. Spell-checker

                    The text editor in Prezi now has some lovely new features that will make your life much easier — spell-checker is one of them. Just as in Microsoft Word, Prezi will underline the incorrectly spelled words with a red line. To correct the word, right-click it and select the correct word as shown in the following screenshot:

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                      11. Text drag-apart

                      If you want to add some text from an email (or some other place) to your Prezi presentation, you’ll just have to copy (Ctrl + C) and paste (Ctrl + V) the line or paragraph across to put it in the right place on your canvas. You can also easily drag a selection of text to anywhere on your canvas without copy and paste options.

                        12. Font colors

                        Apart from dragging a paragraph to make it stand out more on its own, you can also highlight certain words with different colors to engage your audience even more. To do so, you just have to highlight a word by clicking and dragging your mouse across the word. Then click on the color picker at the top of the textbox to see the color menu and change that piece of text.

                          13. Bullet points and indents

                          One of the important Prezi tips to discuss here are the options available within the text editor, i.e., bullet points and indentations. These make your presentations much easier to read and give the audience some quick-fire information. This can be done by simply selecting the body of text and clicking on the bullet point icon at the top of the textbox. You can also add indentations to your bullet points by using the icons to the left of the color picker.

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                            14. The plus (+) button

                            The plus button located on the left of the menu helps in keeping your Prezi’s style looking consistent. This button will open up a selection of five different layouts for you to choose from. You can see these in the following screenshot:

                              15. The Shift key

                              Another easier way of moving lots of objects at once is to simply press the Shift key on your keyboard and drag across the canvas to select multiple objects you need.

                                There are hundreds more hints and tips that can make your Prezi experience a wonderful one. Please share your thoughts in the comments below if you have some any more Prezi tips or tricks.

                                Featured photo credit: Mona Umapathy via flickr.com

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                                Tayyab Babar

                                Tayyab is a PR/Marketing consultant. He writes about work, productivity and tech tips at Lifehack.

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                                Last Updated on November 19, 2019

                                10 Smartest Productivity Software to Boost Work Performance

                                10 Smartest Productivity Software to Boost Work Performance

                                Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

                                Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

                                As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

                                In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

                                Projects and Tasks Management

                                1. Monday dot com

                                  Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

                                  The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

                                  The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

                                  The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

                                  Check out the software here!

                                  2. Asana

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                                    The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

                                    The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

                                    Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

                                    Check out the software here!

                                    3. Trello

                                      Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

                                      Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

                                      Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

                                      Check out the software here!

                                      4. Jira

                                        The Jira software is flexible and heralded as the next-generation project.

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                                        The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                                        The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                                        Check out the software here!

                                        5. Evernote Business

                                          Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                                          The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                                          Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                                          Check out the software here!

                                          Communication

                                          6. Slack

                                            Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                                            Check out the software here!

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                                            7. Spike

                                              Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                                              Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                                              Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                                              Check out the software here!

                                              Creation

                                              8. Office 365

                                                Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                                                Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                                                You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                                                Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                                                Check out the software here!

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                                                9. Grammarly

                                                  Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                                                  Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                                                  Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                                                  Check out the software here!

                                                  Team Analytics

                                                  10. ActivTrak

                                                    ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                                                    The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                                                    Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                                                    Check out the software here!

                                                    The Bottom Line

                                                    Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                                                    More Productivity Tools

                                                    Featured photo credit: Domenico Loia via unsplash.com

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