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11 Tips For Tech Etiquette In Office You Need To Know

11 Tips For Tech Etiquette In Office You Need To Know

As tech invades more and more of our personal and work lives, it is increasingly important that you are aware of these tech etiquette in office tips.

1. Mobile Phone Use

Everyone talks loudly when they are on a mobile phone–fact. There’s no avoiding it, as noise on either end often makes being heard and hearing others difficult. Good tech etiquette in the office suggests that you should consider doing the following:

  • keep the call short,
  • move to an area where you will not be disturbing others,
  • arrange a call on a landline (better call quality means less shouting).

2. Social Network Use

Unless you are the social network tzar for your company or it’s part of the job, tech etiquette in office suggests that you should keep your social network use to a minimum. Find out about what is permissible by having a read through any IT policy and procedures. Take care to note whether your computer use is being monitored and limit social networking to accepted points in the day (usually lunch break).

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3. Surfing The Web For Fun

Leave surfing the web for when you are at home or on breaks. Surfing web sites that interest you may help kill a few hours, but it also can prevent you from getting things done. Avoid this distraction at all costs and focus on the task in hand.

4. Device Charging

It is bad tech etiquette to unplug a device that is charging for someone else. Chances are, you will forget to plug the thing back in and may cause your colleague issues when they are out on the road or in a meeting. Instead ask to swap the charging device out or hunt for another plug socket.

5. Instant Messaging Abuse or Misuse

Instant Messaging (IM) has become an increasingly popular way of helping colleagues stay in touch. Less formal than an email, it allows short, sharp communication that otherwise might have needed a phone call. Be to keep your messages short and to the point sure when you are using IM. There is no harm in having your personality shine through in your messages, but steer clear of waffle and joke messages as you are likely to get ignored by colleagues when you actually need them to respond quickly.

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If you receive a message, it is expected that you should reply quickly and succinctly–assuming that you are not in a meeting or having a person-to-person conversation.

And don’t use it to keep up to date with friends on the company dime.

6. Using Laptops in Meetings

Keep your laptop use in any meetings to a minimum. Only use your laptop for the benefit of the meeting and don’t start working on something else. If the meeting is focused and keeps to an agenda, there is no reason you should need use this as an opportunity to surf the web or respond to email.

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If you find yourself in meetings where you could be more productive elsewhere, do your bit and excuse yourself. Don’t start messing about with your laptop and distract others in the process.

7. Printer Supplies

If you happen to run the printer out of toner or ink, do not leave it for someone else to replace. Do it yourself. If you end up using the last of the printer supplies from the stock cupboard, make sure you tell or email the person responsible for ordering replacements. Don’t assume that someone else will sort it. Same goes for paper or if you see any unusual flashing lights on a printer (they usually mean something).

8. Large Print Jobs

If you are going to send a large print job to a printer that will clog it up for more than a few minutes, do this:

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  • print on a printer that is rarely used, so it will not be noticed
  • print at a time when others won’t mind,
  • print after you’ve given your colleagues a warning.

9. Work Email Is For Work

Don’t use your work email to keep in touch with friends and family. This is for use for work only and can help you keep a good separation between work and home life. With the proliferation of great email services available from the likes of Google, Microsoft and Yahoo there is no reason why you would need to use your work email in this way. Instead set up a separate account.

10. Bringing Viruses To Work

Easier said than done. Make sure that any computers at home have up-to-date antivirus protection and regularly scan any USB drives that might come in contact with both work and home machines. Better still if you can avoid it, do not use USB drives for moving data between devices; instead, use cloud services, as these have built in virus-checking to prevent you from inadvertently spreading viruses on these services.

11. Get To Know Your IT Policies

Spend some time reading the IT policies for your work place. Whilst there are common threads across most businesses, there will be some nuances that are particular to your job and working environment. Your employer is entitled to monitor your IT use if explicitly stated within policies that are reference by your employment contract. So getting to know what you can and can’t do may at least save you a little bit of embarrassment or it may save you your job.

Get in touch with me in the comments section if you have any other tech etiquette in office top tips.

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Last Updated on December 30, 2018

18 Best Time Management Apps and Tools (2019 Updated)

18 Best Time Management Apps and Tools (2019 Updated)

No one can dispute the countless benefits technology has brought us. It’s undoubtedly allowed us to connect, perform, improve and leverage our resources beyond what was once imaginable.

If you’re not taking advantage of one of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

But with so many apps to choose from, how do you know which ones to use? Well, this will depend on your needs, but we’ve put together a list of 18 of the very best time management apps that can help you with the most common time management challenges.

Let’s dive straight into the list…

1. Rescue Time — Use your time wisely

    If you have doubts that you’re using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. You may be shocked to discover how much time you’re actually wasting.

    Download Rescue Time

    2. Remember The Milk — Keep on top of all your tasks

      If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool which is compatible with your mobile, computer, Gmail, Outlook, etc. It helps you to manage your tasks easily, and reminds you of them – wherever you are.

      Download Remember the Milk

      3. Focus Booster – Boost motivation to complete tasks

        This app is based on the principles of the Pomodoro Technique, and is aimed at individuals who procrastinate and feel overwhelmed by tasks. It’s designed to enhance your focus and remove any anxiety you might have with time pressures.

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        Download Focus Booster

        4. Toggl – Keep track of time spent on projects and tasks

          This is a great alternative to time-sheets, if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then through analysis, working out how you can manage them more effectively.

          Download Toggl

          5. Dropbox — Store and send large files easily

            There are many apps that allow you to transfer content from your computer to other devices – but Dropbox is free and easier to use than the others. With the Dropbox app, you can even access and share important files on the go.

            Download Dropbox

            6. Evernote — Keep all your notes in one place

              Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways (e.g., with voice, notes or images).  You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to really optimize your time.

              Download Evernote

              7. Mind42 — Focus on tasks at hand with mind mapping

                Mind mapping is a great productivity technique, and Mind42 is the best free mind mapping app currently available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

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                Download Mind42

                8. SyncBackFree — Back up and sync your files effortlessly

                  This free software allows you to back up, restore and synchronize your files easily. It not only saves you time now – but also in the future. If you have never backed up your files before, you should definitely take a look at this pivotal tool.

                  Download SnycBackFree

                  9. MyLifeOrganized (MLO) — Manage your to-do lists effectively

                    Check this out if you find it difficult to manage all your tasks, to work with your to-do lists, and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

                    Download MyLifeOrganized (MLO)

                    10. 1Password — Have all your passwords remembered

                      This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them. It also allows you to use various passwords for different accounts so you don’t compromise on security.

                      Download 1Password

                      11. Pocket — Keep your eye on the ball

                        When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your immediate work.

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                        Download Pocket

                        12. [email protected] — Boost your attention span

                          This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.

                          Download [email protected]

                          13. Launchy — Interact with your computer in a smart way

                            This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.

                            Download Launchy

                            14. Forest — Boost your focus by growing a forest

                              This unique and fun app helps you stay focused and on-track. The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                              Download Forest

                              15. Trello — Track your projects in a highly visual way

                                This is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board (which is typically broken into columns such as To Do, In Progress, and Completed) as your start, work on and complete the associated task.

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                                Download Trello

                                16. Wunderlist — Digitalize your to-do lists

                                  Purchased by Microsoft in 2015, Wunderlist is an easy to use, feature-packed to-do list app. From planning a holiday, to sharing a shopping list with a partner, or managing multiple work projects, Wunderlist will keep you on top of all your tasks.

                                  Download Wunderlist

                                  17. TimeTree — Have a shared calendar with your family

                                    This app allows families or teams to share multiple calendars and appointments. So, whether you’re planning a party, or run a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                    Download Time Tree

                                    18. Todoist — Capture and order all your tasks and activities easily

                                      Todoist is close to being the ultimate digital to-do list. It’s available via browsers and apps, and lets you schedule all your tasks and activities. Each item can be flagged for priority as well as given a due date. There is also a neat option to add notes to any of your tasks.

                                      Download Todoist

                                      The above list covers what we consider to be the very best time management apps and tools. And the good news is – that many of them are completely free of charge! So, what are you waiting for? Select the ones that will be the most valuable to you – and begin boosting your productivity now!

                                      Oh, and one more thing… Take a look at a couple of our other articles that will help further streamline your time management:

                                      40 Top Productivity Apps for iPhone and 20 Quick Tips For Better Time Management

                                      More Recommended Productivity Experts on Lifehack

                                      • Leon Ho — The Founder and CEO of Lifehack, which he share productivity hacks to make life easier
                                      • Carl Pullein — A renowned productivity and time management coach
                                      • Mark Pettit — A Business Coach for ambitious entrepreneurs who want to achieve more by working less

                                      Featured photo credit: Unsplash via unsplash.com

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