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10 Digital Decluttering Projects You Need to Do

10 Digital Decluttering Projects You Need to Do

Digital clutter slows down your computer over time and leaves you with little space to store your files and personal data, which is why a routine e-clean up is necessary for top performance. But this clutter is also a huge, often invisible productivity-killer. The way you set up your desktop, browser, and file folders can easily be distracting you and weakening your productivity; if you’ve always had the same set up, you may not even realize how the clutter affects you.

Below are 10 digital decluttering projects to streamline your virtual work space. No, I’m not one of those people who insists you delete your social media accounts or stop reading online news in order to reduce digital clutter. Instead, these are some practical tasks that don’t just declutter, but keep you better organized, keep your files safe, and reduce the noise to get the best out of your time online.

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1. Declutter your digital documents

  • Go through all your documents and delete any that you no longer need
  • Resist the “just in case” syndrome — do you really need those old essays, or those notes from now obsolete projects? Didn’t think so.
  • If you have a lot of files and/or feel overwhelmed, organize them by date and start with the oldest documents. Break the process down into chunks so you don’t get worn out.

2. Make a zen desktop

  • Just like a clean desk helps you focus and be productive, so does a clean desktop
  • Clean up the folders and files on your desktop — get rid of app shortcuts
  • Use a sleek app launcher instead of your taskbar:
    • http://rocketdock.com/ (This is the one I personally use)
    • http://www.stardock.com/products/ObjectDock/
    • Download some sleeker-looking icons for your app launcher of choice. You can find lots of nice, clean icons on deviantArt. A few examples:
  • Make your desktop interface even prettier with Rainmeter, explained here.
  • Remember to hide default taskbar. Windows 7 instructions here, Windows 8 here, Macs here.
  • Find a minimalist/calm background. Try some of these:
    • http://simpledesktops.com/
    • http://www.lifehack.org/articles/technology/100-awesome-minimalist-wallpapers.html
    • http://www.minimalwall.com/page/2/

3. Unsubscribe from email lists/newsletters

  • Stop thinking “I may need these deals/this newsletter later!”, you won’t.
  • Best newsletters to unsubscribe from: online shopping deals. They’re constant and clog up your inbox. Try sites like RetailMeNot to check up on online shopping deals.
  • If you MUST keep some kind of newsletter for a particular site/group, update your email preferences to receive fewer updates. There’s usually a link at the bottom of newsletters to edit your email preferences (some only offer the option to unsubscribe completely, however).
  • Extra tip: For the next week or two, every time you get a newsletter open it and either unsubscribe or adjust preferences, that way you won’t get lost and overwhelmed sorting through your inbox in one go.

4. Clear out your downloads

  • If you’ve never cleaned up your Downloads folder, it’s probably taking up a good amount of storage on your computer
  • Again, if you’re overwhelmed by the sheer volume, sort files by date and delete in chunks
  • Time saver: If you’ve already backed up all important files, you can simply delete the entire contents of your Downloads folder

5. Use automated inbox sorting

  • If you use Gmail, you can set up your inbox to automatically sort your incoming emails like so.
  • SaneBox, AquaMail, and Mailbox are a few of the many third party apps that you can use to sort your inbox as well

6. Clean up your bookmarks

  • Streamline your browser window by cleaning out your bookmarks.
  • Delete what you can, then save the rest with apps like Evernote or Pocket.

7. Delete rarely used accounts

  • A great way to cut down on emails sent, time wasted, and passwords to keep track of is deleting accounts that aren’t necessary and that you don’t use often
  • JustDeleteMe provides substantial list of frequently used sites and the relative difficulty level of deleting your account on each

8. Organize and delete images

  • Organize your photos into folders by date and/or event
  • Put them in a cloud drive so you don’t have to store them on your computer (DropBox or OneDrive are good places to keep pictures and other documents)
  • Delete any photos that are poor quality or unimportant.

9. Defrag/clean disk

  • If you don’t already do this at least somewhat regularly, find your computers defrag control and do it today. (Look up how to find it on your computer if you don’t now where it is.)
  • Depending on your OS, you may need to defrag regularly, or simply schedule regular automatic defragging.
  • You can also use third party apps, like Disk Space Fan.

10. Defriend, unfollow, and in general clean out your social newsfeeds

  • Defriending on Facebook will give you just the stuff that matters on your newsfeed, so you spend less time on the site but still see what your friends and family are up to. Go through your friends list and likes pages and start defriending/unfollowing.
  • Unfollowing people on Twitter gives you just the important updates. This is important if you use or want to use twitter for news updates, be it personal interest or work-related. You can also mute people on your Twitter feed.

Remember to pace yourself through these tasks so you don’t feel overwhelmed. Use a task manager to schedule and organize the above tasks, and if you worry about getting hyperfocused or not knowing when to take a break, set timers to limit the time you spend on each project. Happy digital decluttering!

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Featured photo credit: PSD Graphics via psdgraphics.com

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Last Updated on October 16, 2019

11 Meeting Scheduler Apps to Boost Your Productivity

11 Meeting Scheduler Apps to Boost Your Productivity

Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

1. ScheduleOnce

    ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

    ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

    ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

    Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

    Available on Web

    2. Calendly

      Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

      You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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      Available on Web | Google Chrome Extension

      3. Assistant.to

        For those who use gmail, Assistant.to is a super simple solution.

        From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

        While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

        Available on Web

        4. Acuityscheduling

          Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

          It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

          Available on Web | iOS | Android

          5. Pick

            Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

            At $3 a month, this is a great tool for quick scheduling.

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            Available on Web

            6. X.ai

              For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

              This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

              Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

              Available on Web

              7. YouCanBook.me

                is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                Available on Web

                8. Doodle

                  Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                  It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                  You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                  While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                  Available on Web | iOS | Android

                  9. WhenAvailable

                    WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                    Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                    Available on Web

                    10. Rally

                      Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                      Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                      Available on Web

                      11. NeedtoMeet

                        Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                        NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                        While they have a free account, you can unlock all features for only $19 a year.

                        Available on Web

                        Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                        In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                        To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                        Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                        A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                        Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                        If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                        Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                        With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                        The Bottom Line

                        Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                        Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                        Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                        Featured photo credit: rawpixel via unsplash.com

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