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10 Common Spreadsheet Mistakes You’re Probably Making

10 Common Spreadsheet Mistakes You’re Probably Making

Spreadsheets are a stable in the business world. If you work anywhere in money, finances, business, or anything similar to those then you likely use a spreadsheet. They’re even used in the military to keep track of supplies. With so many people in so many industries using spreadsheets, you would imagine that people make a lot of errors. Correct! Here are ten common spreadsheet mistakes that you’ve probably made before.

common spreadsheet mistakes

    1. Mistakes in spreadsheet logic

    Spreadsheets are notoriously strict with things like order of operations. If you don’t type your equations and formulas in properly, you will get the wrong math which can wreck an entire spreadsheet. Thankfully there is something you can do about that and it’s simply a matter of using more parenthesis. Put parts of your equations in them in order to get the desired effect.

    common spreadsheet mistakes

      2. Misuse of built-in functions

      A single wrong letter in a function can change its entire meaning. For instance, AVERAGE will ignore all text and false entries. AVERAGEA converts all text and false entries to zero. That one letter can totally change the outlook and values in your spreadsheet. Companies have misused functions and had wrong values in their spreadsheets for years and it caused damage of millions of dollars. If you’re using a function, then double check to make sure you’re using the right ones.

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      common spreadsheet mistakes

        3. Not copying all the cells you need

        When you work with spreadsheets, there can be a lot of copying and pasting. It’s a very common problem that people don’t select all the cells they need to copy and paste into the next workbook. If you don’t, you’ll have missing information. That can cause a lot of problems if it isn’t caught. Since spreadsheets can get ridiculously big, this is actually harder than it sounds. If you have 15 years of financial history and you only copy ten years of it, you may not catch that right away.

        common spreadsheet mistakes

          4. Keep your data entry and formula cells separate

          Formula cells and data entry cells should never be anywhere near each other. The reason for this is relatively simple. If you put values in the formula cells that are supposed to be in the data entry cells and vice versa, then you can seriously mess up your books. When you keep them separate, you run little risk of mixing the two up and that keeps your books and your bosses happy.

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          common spreadsheet mistakes

            5. Save only when you need to

            This one seems odd but it’s true. You should only save when you need to. This bit of advice flies right in the face of the oft-told advice to save frequently. Here’s why you should only save when necessary. Assuming you hadn’t made a mistake up to the point when you opened a saved spreadsheet, you went through the project with a spreadsheet without a mistake. If you make a mistake and save it for a bunch of times, then your mistake gets saved and you won’t be able to recover your flawless copy later. Thus you should only save when you know what you just did was correct.

            common spreadsheet mistakes

              6. Create new spreadsheets if you want to experiment

              If you want to play around with your spreadsheets, you should make a copy and alter that instead. You should never tinker with your main spreadsheets because you could lose your original copy in the event that you accidentally saved. To avoid what could be a cataclysmic mistake, do yourself a favor and keep copies.

              common spreadsheet mistakes

                7. Give new cells a range name

                Range names can help you keep things organized. You can sort by range name and it helps you find information more quickly. It only makes sense that if you create new cells that you should give them a range name. Not giving new cells a range name can limit how they’re sorted and searched which can make them hard to find. You’d be surprised how many people add new cells to a huge spreadsheet and don’t give them range names. It makes things cluttered and more difficult to work with.

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                common spreadsheet mistakes

                  8. Delete range names when you delete all of its cells

                  You should also delete range names when you delete all of its cells and it’s for exactly the same reasons as number seven. When you make major changes to your spreadsheet, you need to update everything around the change in order to ensure proper documentation. Not doing so can cause others to re-enter information that was supposed to be deleted and can also hinder things like searching and sorting.

                  common spreadsheet mistakes

                    9. Check your math

                    This seems like an obvious mistake but it’s absolutely essential. A company named Fidelity once had their books messed up by $2.6 billion over a silly minus sign. You can imagine what effect this had with investors and with the company’s higher ups. One tired night and you tap the minus sign on accident and you can make your company look like it has gained $1.3 billion more than it actually earned. Make sure you check even the most basic arithmetic you perform.

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                    common spreadsheet mistakes

                      10. Have someone double check your work

                      Most of the largest mistakes made in the world of spreadsheets came from people not double checking their work. This mistake is then transferred up the chain of command without anyone else seriously checking everyone else’s work, and it can result in horrible problems. If you work with spreadsheets, then you should find someone to check yours every now and again to make sure the numbers add up. If you’re in charge of people who work on spreadsheets, then you should double check their work more often. An article from 2013 posits that 88% of spreadsheets have an error in them. That’s not a promising number.

                      At the end of the day it comes down to just paying attention. When your eyes stare at tiny numbers in tiny blocks all day long, they’re bound to start missing things. Make sure you take a step away from the computer every now and then and give your eyes and your brain a break. Spreadsheets are great but they’re also very tedious and it’s very easy to make a mistake if you’re not paying attention.

                      Featured photo credit: Sunoray via sunoray.com

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                      Joseph Hindy

                      A writer, editor, and YouTuber who likes to share about technology and lifestyle tips.

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                      Last Updated on January 13, 2020

                      11 Brain Training Apps to Train Your Mind and Improve Memory

                      11 Brain Training Apps to Train Your Mind and Improve Memory

                      Whether at work or at school, people these days are under tremendous pressure to perform, perform and perform! Stress and pressure can have adverse affects on the well-being of a person, and need to be controlled.

                      Now, this doesn’t mean you make a dash to your nearest therapist. There are a number of wonderful and smart apps that you can use on your phone. These brain training apps have been scientifically designed to target specific areas of the human mind and control harmful emotions such as anxiety, as well as to improve memory and sharpness of the brain.

                      Here are 11 iPhone apps that you will not only enjoy but also find useful in keeping your mental health balanced at all times.

                      1. Lumosity

                      This app consists of games that focus on improving the user’s memory, problem-solving capability, attention span, and thinking. There are three games in each session, and they challenge the brain by changing every time. The user has to complete the games while playing against a clock.

                      Free of trial. $15 per month for the full version.

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                      Luminosity Mind training apps-Lifehack

                        2. Fit Brains Trainer

                        This brain training app has 10 sets of games that work on different areas of the brain and improve memory as well as concentration. A user is required to finish a particular task from each category on a daily basis and the app tracks the progress by a color coded graph.

                        Free.

                        Fit Brains Trainer Mind training apps-Lifehack

                          3. CogniFit Brain Fitness

                          Developed with the help of neuroscientists, this fun app improves a person’s cognitive abilities, which includes memory and concentration. The progress made by the user over a period of time can be tracked. Users can also play challenge rounds with their friends. The app also modifies the difficulty level to suit the profile of the user and provide recommendations based on the results. Spending 20–30 minutes a few times every week can give measurable improvement in the performance of a user.

                          First four games free, then $13 a month.

                          cognifit-Mind Training Apps-Lifehack

                            4. Brain Fitness Pro

                            The makers of this app claim that it can improve the IQ of a user, and improve intelligence and memory. The app is fun and is user friendly, and 30 minutes a day can fetch you results in less than three weeks.

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                            Buy for $3.99.

                            5. Happify

                            If nothing else makes you happy in life, this app will. Well, this is what the developers claim at least. This app comes loaded with lots of quizzes, polls and gratitude journals, which work on the fundamentals of positive psychology. The app also helps to control stress and emotions to make you feel better.

                            Free to use.

                            Happify-Mind Training Apps-Lifehack

                              6. Clockwork Brain

                              You will like the little gold robot that comes in every time to explain the next game you are going to play. While the games are not much different to those offered in apps such as Luminosity, the look and feel reminds me of a workshop from old times.

                              Free.

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                              Clockwork Trsin-Mind Training Apps-Lifehack

                                7. ReliefLink

                                Initially created as an app for suicide prevention, it has found its use as a great app for tracking the mood of the user by taking measure of all things relevant to the user’s mental health. In case the user experiences high emotional stress, the app has a coping mechanism that includes voice-recorded mindfulness, exercises and music for relaxation. There is also a map that informs the user of the nearest therapist and medical facilities for mental health treatment.

                                Relief Link - Mind Training Apps - Lifehack

                                  8. Eidetic

                                  Eidetic is a memory enhancement app and uses a ‘spaced repetition’ technique to help users memorize information such as important phone numbers, words, credit card details or passwords. It also notifies you when it’s time to take a test to see what you remember, so that you retain information in your long-term memory.

                                  Eidetic - Mind Training Apps - Lifehack

                                    9. Braingle

                                    Braingle helps to maintain the sharpness of the brain and improve the reasoning ability of a person through riddles and optical illusions. It is different from other brain training apps that employ memory and reaction based tests. You can also compete with your friends and family members in figuring out the fun riddles.

                                    Free.

                                    Briangle- Mind Training Apps-LIfehack

                                      10. Not The Hole Story

                                      If you have a penchant for solving hard riddles, then this app is a must-have for you. Filled with exclusive riddles along with a simple-to-use interface, the app gives you riddles that you have to solve through a book. You will be given hints along the way, and when you give up, the answers will be revealed. This app will encourage you to broaden your thinking and put your mind to a challenging test.

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                                      Free.

                                      Not the hole story - Mind Training Apps - Lifehack

                                        11. Personal Zen

                                        This fun brain training app follows the journey of two animated characters who travel through a field of grass. Personal Zen is a nice app meant for reducing anxiety and trains the brain to focus on the positive aspects. The developer’s advice is to use the app for 10 minutes a day to see the best results.

                                        Free.

                                        personal zen- mind training apps - lifehack

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                                          Featured photo credit: NeONBRAND via unsplash.com

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