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You’re Familiar With These Everyday Distractions But Do You Know How To Deal With Them?

You’re Familiar With These Everyday Distractions But Do You Know How To Deal With Them?

Do you think that 24 hours in a day is not enough? Are you always ‘running around’ trying to get things done? Is your to-do list never empty? More importantly, are you missing out on what you love to do and the things that really matter? If the answer to any of these questions is yes, it’s time to take a step back and ponder some of the seemingly innocuous distractions creeping into your everyday life.

We live in a world of information overload, with digitization at the crux of the problem. The plethora of gadgets and social tools that were meant to increase productivity, are now the biggest enemy of our focus. We are willingly allowing them to invade our concentration, reduce our efficiency and induce stress. Let’s look at four everyday distractions that challenge us frequently and investigate how we can cope with them.

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Email

Email is no doubt a revolution in the field of communication. However, as powerful a tool as it is, we can end up spending hours just reading and responding to emails. In today’s era, people expect to receive an instantaneous reply to their email. Some of us are in the habit of constantly refreshing our inbox to see if there is a new message coming our way. But really, how often is something life threatening and urgent waiting to be read in our mailbox? Here are some tips to deal with the distraction of email:

  • Schedule certain times in the day to be dedicated to email. Try 15-minute slots, three times a day to begin with and then alter accordingly.
  • Turn off push notifications and pop-ups to indicate the arrival of new emails.
  • Manage other people’s expectations in a way that you will responsibly answer, but not immediately.
  • Invest time in creating rules and filters, which will help in focusing on the relevant items first.
  • Avoid providing your email address to promotional websites, shopping sites and the likes. Unsubscribe from emails that you usually don’t read.

Social Media

You are in the middle of completing a task at work. Your phone buzzes and you see a Facebook invite from your friend for her 30th birthday. What should I wear to her party? Let’s see the guest list. Oh, Juliette is invited too? You click on Juliette’s profile and see that she just returned from her Turkey vacation. You have been dying to go to Turkey, so you decide to further explore her Instagram pictures. Just at that moment, you realize you have a new follower on Twitter. Oh, it’s your school friend, whom you haven’t seen in ages. Let’s see what he has been up to. You Google him and his LinkedIn profile comes up. Wow, he works for NASA! You quickly add him on LinkedIn and browse his experience.

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A relentless flood of social platforms can steer you away from high-value work. Social media needs a desperate role reversal – instead of being swept away by it, we should control it and use it to our advantage.

  • Prioritize and be selective about which platforms you want to be part of. Exercise the power of choice and try not be influenced by peer pressure.
  • Think about what you ultimately want to achieve with each of these social sites. Define a purpose and acknowledge it.
  • Dedicate a block of time during your day, preferably during your down time, to cater to these interests.

Other People

The people around us can prove to be a huge disruption in the form of office chit-chats, phone calls, background noise, or demanding yet unnecessary meetings. Research shows that regaining concentration after an interruption can take quite a few minutes. How do we balance being responsive yet maintain focus on the task at hand?

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  • While you don’t want to work in absolute isolation, it’s beneficial to be vocal and clear about your priorities. Communicate politely that you are busy and will respond when you have time.
  • Block out unwanted acoustics by using headphones or earplugs. It also signals that you are busy and making an effort to complete your work.
  • Meetings can often be counter-productive. Say no to those that provide little value.

Our Thoughts

We tend to blame external factors for disrupting our work, but what about random thoughts buzzing around in our head when we are trying to concentrate? Oops, I forgot to buy a gift for Mom. What will the weather be like in Toronto? What will I make for dinner tonight? Our mind can seesaw and wander from one thought to another, even in the absence of outside stimulus, but which tools are the most useful to overcome this?

  • Meditation is your best friend when it comes to helping train your mind to be more attentive. It will require self-discipline, persistence and patience, but the results are magnificent.
  • De-clutter, clean up your desk or workspace and adopt minimalism. It is easier to remain on a single track of fluid thoughts when your surroundings are in order.
  • When your mind is multitasking too much, write down your thoughts on a piece of paper. It’s a great way to increase awareness and disentangle the web of feelings.

 

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Studies show that chronic multitasking can diminish our capacity to function effectively. So think about your current lifestyle, workload and priorities. Are we harming ourselves more by our efforts to squeeze additional activities into our already busy lives?

Featured photo credit: caffeinating, calculating, computerating via flickr.com

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Last Updated on September 16, 2019

How to Stop Procrastinating: 11 Practical Ways for Procrastinators

How to Stop Procrastinating: 11 Practical Ways for Procrastinators

You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

1. Break Your Work into Little Steps

Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

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  • (1) Research
  • (2) Deciding the topic
  • (3) Creating the outline
  • (4) Drafting the content
  • (5) Writing Chapters #1 to #10,
  • (6) Revision
  • (7) etc.

Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

2. Change Your Environment

Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

3. Create a Detailed Timeline with Specific Deadlines

Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

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Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

4. Eliminate Your Procrastination Pit-Stops

If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

5. Hang out with People Who Inspire You to Take Action

I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

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As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

6. Get a Buddy

Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

7. Tell Others About Your Goals

This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

8. Seek out Someone Who Has Already Achieved the Outcome

What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

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9. Re-Clarify Your Goals

If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

10. Stop Over-Complicating Things

Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

11. Get a Grip and Just Do It

At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

Reality check:

I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future.  Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

More About Procrastination

Featured photo credit: Malvestida Magazine via unsplash.com

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