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Why And How To Make A Mission Statement For Your Life

Why And How To Make A Mission Statement For Your Life

Confusing, isn’t it?

Everyone has a different view about the careers you should follow, the relationships you should form and the dreams you should pursue.

If you’re stuck, a personal mission statement can help.

Mission statements are not just for companies, businesses and organizations.

A personal mission statement can help you make decisions, avoid repeating mistakes and figure out your purpose in life.

Stephen R. Covey, author of The 7 Habits of Highly Effective People, was one of the biggest advocates of personal mission statements.

He wrote:

Effective people are guided by their own missions and manage their lives according to principles. Ineffective people follow other people’s agendas and manage their lives around pressing matters.

When I was unemployed, I used my personal mission statement to help me decide on jobs to apply for, people to ask for help and college courses to take.

You can create your personal mission statement in five simple steps.

Let’s get started.

Step 1: Brainstorm what’s important to you

Before you write your personal mission statement, organize your life into key areas using a mind-map.

Typically, these areas include:

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• Relationships

• Career

• Health

• Religion

• Finances

• Education

• Family

You should also consider each of the roles in your life. Normally, these include: spouse, parent, employer/employee, student, brother/sister and so on.

Elaborate on these areas in terms of your aims, beliefs, principles, progress to date, causes of concern etc.

Step 2: Draw on External Resources

Next, consider what you value in the world.

Think about leaders who inspire you, people you’d like to emulate and those you’d rather avoid. Then, consider how you can apply their teachings, lessons and mistakes to your life.

You can learn as much from failure as you can from success.

If you need inspiration, Martin Luther King’s I Have a Dream speech is one of the most famous personal mission statements there is.

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For this step, I gathered quotes, information and lessons from books I read, talks I attended and places I visited.

This helped me think about the kind of writer I want to become and how I can use the written word to improve my personal and professional life.

Step 3: Ask Yourself Hard Questions

Asking and answering tough questions will help you create a more honest mission statement.

Ask yourself questions like:

• When am I at my best and worst as parent, employer, employee, or spouse?

• Where do my natural talents lie?

• What’s important to me personally and professionally?

• What gets me up in the morning and what makes me want to stay in bed?

• What does my perfect day look like?

• What values guide my work, studies and relationships?

• What principles am I not prepared to violate? This may include professional charters that you’ve signed up to.

• What mistakes have I made so far in life, and how I can avoid repeating them?

Again, a mind-map can help you expand on each of your questions and answers.

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Or you could write a personal question and answer document, make bullet points, or write notes on paper.

I asked and answered these questions in a personal journal that I keep on my computer.

Step 4: Look the Big Picture

Ah, the big picture.

This is what the mission statement is all about.

If you want to see your bigger picture, consider where’d like to be and who you want to become over the next 12 months, five years and even ten years.

You could write:

  • a list of places you’d like to visit
  • a college course you’re going to take
  • dreams you hope to realize
  • a product you want to create
  • a book you need to write

Consider what you’d do if you had unlimited time, money and resources.

Think big.

Remember, each of these big picture items will impact on other areas of your life. So try and make connections between them and see if they support or detract from each other.

For example, several years ago I went back to college part-time at night. My studies time away from family life, and it used up some financial resources.

At the time, college was in keeping with my mission statement me as I knew (hoped!) it would enhance my career and give me free time later on.

Step 5: Bring It All Together

We’re almost there.

Gather all your information in a permanent document, place or source that you’re going to review regularly.

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Consolidate your roles, areas of responsibility, values, goals and dreams into several key themes or principles.

If you’re stuck, write a few lines about what you’d like people to say about your life on your 100th birthday party or at your funeral.

The final result could be a mantra or motto that you repeat. It could be a picture or a logo, or it could be longer piece of work that you read every week or month.

If you’re using words, it should start with verbs or statements like:

• “I believe…”

• “I am happiest when…”

• “I am at my best when…”

You may choose to put your mission statement on your wall or keep it somewhere private but accessible. You could also expand this mission statement and develop one for your family.

And Finally…

Writing a mission statement involves deep soul searching, and this takes time.

If it wasn’t hard work, it wouldn’t be worth doing. If you still need help, use this online mission statement builder developed by Franklin Covey.

Whatever your approach, the benefits of a mission statement are tremendous.

In times of crisis or indecision, your mission statement will become a North Star.

It will guide you from the dark.

Do you have a question about creating a personal mission statement? Please let me know in the comments section below.

Featured photo credit: Paul Stang via flic.kr

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

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Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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