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Use This One Simple Trick to Conquer Any Bad Habit

Use This One Simple Trick to Conquer Any Bad Habit

Lots of people misunderstand what exactly goal setting can do for them. I think Seth Godin sums it up perfectly here:

Your audacious life goals are fabulous. We’re proud of you for having them. But it’s possible that those goals are designed to distract you from the thing that’s really frightening you – the shift in daily habits that would mean a re-invention of how you see yourself.

– Seth Godin

We all have our big, fat audacious goals. Me? I’d like to be the next Hugh Howey. I want loads of readers hungry for the next part of my story. And the royalties that would come with a best seller wouldn’t hurt either. And when do I want it? Now! But the sad truth is I’m not going to get it unless I do the small daily steps that lead to that big, audacious success.

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If Not Goals, Then What?

Habits, not goals, are the more direct route to productivity and success. What exactly are habits? Habits are something that you don’t have to think about. You just do them. Taking your conscious mind out of the equation makes bad habits very hard to change and good habits very hard to develop. So, why bother with habits? Simple, once you make a good habit yours, it’s no longer a chore that your subconscious mind targets for procrastination. In Charles Duhigg’s book, “The Power of Habit” he talks about what he calls the Habit Loop:

  • Cue: the trigger, what causes you to do the behavior
  • Routine: the behavior itself
  • Reward: then benefit you get from the behavior

The Golden Rule: Do This to Change Bad Habits

The most important concept from Duhigg’s book is his Golden Rule of Habit Change. The Golden Rule says the most effective way to change a habit is to keep the Cue and the Reward the same. Only change the Routine.

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I wanted to apply this to developing the habit of writing every morning. How does that happen? First, I had to make space in my life for some extra writing. I wanted to write every morning when I get out of bed (before my daughter gets up). The old morning habit:

  • Cue: 6:30 am, time to get up
  • Routine: drink coffee and stare out the window, 45 minutes
  • Reward: caffeine and relaxation

That’s a pretty comfortable habit. I decided to start small to maximize my chance for success. Here’s the first change:

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  • Cue: 6:30am, time to get up
  • Routine: write for 15 minutes on previously outline material
  • Reward: caffeine and relaxation

I was skeptical that I would be able to carry this out. I like my coffee. Coffee in the morning is not optional. But, following the Duhigg’s Golden Rule, I didn’t do something crazy like try and wake up 30 minutes earlier to get my extra writing time. Let’s face it, 6:30 is early enough, don’t you think?

It Turns Out I Can Write the Words AND Drink the Coffee

Making sure that I had something outlined made writing for 15 minutes pretty easy. There were no plots to ponder, no places to research, just words to write. I could do that! Then I kept my reward the same, my beloved coffee in my favorite chair. But a funny thing happened on the way to the comfy chair. My “required” 45 minutes of coffee time in the morning was reduced. I found myself ready to start the next part of my day in more like 15 minutes. Eventually, I painlessly transitioned this time to writing. So, I harvested 30 minutes of “free” writing time from my day!

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It turns out that morning is a peak brain power time for me and for most other people. That 30 minutes of writing is usually my best of the day. That time writing with no external influence has become crucial to my work. Actually, any period right after a recharge/rest period is good time to do your more challenging work for the day. If you are considering transitioning a less desirable habit into something more productive, I encourage you to look at your morning. You may be surprised, like I was, to find you already have the time you need for your new endeavor.

Featured photo credit: Coffee/David Leggett via flickr.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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