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Tired of not taking action? Give your brain a good workout!

Tired of not taking action? Give your brain a good workout!

With all of the excellent tips you can read on the web, I would bet that you could probably write your own blog article on how to get the body, relationship, or career you want.

 Drink lots of water. Praise more, scold less. Visualize. Don’t be afraid to ask. Practice gratitude.

And yet, you may still feel stuck in certain areas of your life. Why? Because you are not taking the actions you know you should take.

Maybe you vow that you will spend 10 minutes each morning meditating. When the time comes to actually sit down and close your eyes, however, you just don’t want to. You find a dozen other things that you just have to get done instead, like check one more email. Sound familiar?

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You can wrestle with “self-discipline” all you like, but the truth is that there are very real mental processes in your brain that keep you from taking action. So today, I am going to delve into (a simplified version of) what these processes are, and how to design more beneficial ones so that you can take action and have the life you want.

On one hand: Your voice of reason

One of the regions of your brain responsible for making rational decisions is the prefrontal cortex (PFC). The PFC is like your voice of reason. It is great at understanding the consequences of our actions, like “if I eat this cake tonight, I will feel terrible tomorrow.” If you gave the megaphone to your PFC, you would likely be closer to living your dream life by now.

On the other hand: The fear monger

But not so fast. There is another part of your brain that is the champion of fear and annoyance, called the amygdala. Whenever something comes up that scares or annoys you, the amygdala raises a raucous. It tells you “don’t ask that girl out, she will just reject you!” or “I don’t feel like getting out of bed!” If you gave the megaphone to your amygdala, you likely wouldn’t get as much done, but you sure would stay safe and sound.

Their relationship

The PFC decides when you should listen to the amygdala (“yes, back away from that rattlesnake.”) and when you shouldn’t (“no, get out of bed NOW.”). When it comes to our dreams, a strong PFC “calms down” the amygdala and makes sure that we take the right actions; a weak PFC does not, and the amygdala gets to call more of the shots.

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So the key to taking the right actions is to strengthen your PFC. Pretty simple and cool, huh?

How do you do that? Here are a few ways:

1. Label it.

Acknowledge what the amygdala is saying, like “I feel scared because…” This improves your objectivity about the situation, giving the PFC a helping hand, and it also doesn’t confront the amygdala in a way that will “aggravate” it further.

2. Dismantle fear in steps.

Maybe a certain action, like giving a presentation, scares you tremendously. Instead of jumping into the deep end by volunteering to speak at the next all-division meeting, which would trigger an all-out amygdalar upset, break the journey into steps. Start by speaking up more at group meetings. Then present to a small group. Bite off pieces that keep your amygdalar response small and manageable by the PFC.

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3. Don’t remember.

Stop using your mind to store To Dos, like “get eggs on your way home,” or “remember that tomorrow is Jen’s birthday.” They cloud your thinking, and will deprive your PFC of the energy and focus it needs to properly regulate the amygdala.

4. Exercise.

Yes, that magic cure-all. It’s been shown that attention and self-control increase after strenuous aerobic exercise.

5. Meditate.

Like #3, meditation clears excess chatter from your mind so your PFC can make decisions in peace and quiet. Granted, this is a bit of a Catch-22 if you are having a hard time “making yourself” meditate in the first place. But even a small step here can yield big dividends for your PFC.

If you want to be living your dream life, it’s time to make your PFC work up a sweat and assert its dominance over your amygdala. Just like any other part of our bodies, it really doesn’t have to be any more difficult than, say, working out our leg muscles to become a better runner. You just need to practice it to master it!

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What mental exercises will you take on to strengthen your PFC so that you can take action? Write me a note and share!

Featured photo credit: Brain Machine in Newcastle, Apr-2013/Mitch Altman via flickr.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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