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Is Time Your Friend or Your Enemy?

Is Time Your Friend or Your Enemy?

Western society promotes being busy at all times and at all costs. As a result, it seems that we are always rushing. We live by the calendar and we are run by the clock. We learn early on in life that you had better be on time for things or bad stuff will happen. Be late to turn in your papers and your grade gets lowered. Be late to pay your bills and you get stuck with a penalty. Be late to finish your work and you may be out of a job.

As a result many people conclude that time is their enemy. It must be battled and beaten. But there is no permanence in any victory over time — the clock gets reset tomorrow and the calendar at the first of the month, or at the very latest at the first of the year.

Consider the popular phrase, “Life is too short to __________.” Here are some beauties you hear all the time:

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  • Life is too short to hold on to regret.
  • Life is too short to work at a job you hate.
  • Life is too short to play small.
  • Life is too short to {insert your favorite here}.

Aphorisms like these certainly imply that time is your enemy. However, time is not the reason why you ought to give up regret, revamp your career, or up your game. Even the shortness of life is not the reason. There is an assumption going on here that entirely misses where the real problem lies.

A short life and limited time would be a blessing in these circumstances. After all, the less time one spends in some undesired state, the better. A short amount of regret? Sounds great. A short time at a crummy job? Excellent. A short time of cowering in the corner? What could be better?

So let me give you a different way to look at things:

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“Life is too long to __________.”

When you approach your problems and challenges from this standpoint, time is not only not your enemy, it is your best friend. It is because of the abundance of time and life that you are motivated to seek change and transformation. After all, since you are going to be here for some time, don’t you want to make the best of it?

When you have a habit or circumstance that needs fixing, imagine what your life would be like if you delayed taking action to fix it. See yourself a year from now with this problem still hanging around. What impact has it had on you? How has it hurt your relationships? What is it doing to you at work? What cost have you paid to your health?

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Now take it out to five years. What have you lost? What have you suffered? What have the people close to you been forced to pay?

Time keeps marching on. It is now ten years with your unresolved problem. What has happened to your faith and hope? How insurmountable does this problem now look? How much weaker are you now than when this problem first arose?

We are far from the end of the calendar. Twenty years go by. Can you even remember life without your problem? Can you muster the energy to even care anymore? Are you locked in to a state of resignation?

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When you consider the impact that leaving something unresolved for a long period of time can heap upon you, you start to realize the value of taking action in this moment. Time isn’t out to hurt you here. It is giving you an opportunity. Some resolutions will require hours or days, some weeks or months. But time is there for you. Take what you need.

Time has no agenda. It will allow you whatever you need. This is not to say that some problems don’t have deadlines. But it is not time that imposes such restrictions. Time will either offer you volume or impetus. It is on your side.

Waiting for the perfect moment is a fool’s errand. You don’t have to be very experienced in life to know the truth of that. Partner with time to get the most out of life. Time is waiting for you.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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