Advertising
Advertising

A Simple Productivity System To Help You Become More Productive

A Simple Productivity System To Help You Become More Productive

There are dozens of productivity systems out there. Obviously there is not ONE best way but rather different methods that are helpful in different situations. Some people will have better results with certain techniques whereas the same technique might not prove beneficial for somebody else. Over the last few years I tried all kinds of things: committing to one big, important thing a day and blocking 3-4 hours out, working in parallel, using different organizing tools, using the Pomodoro Technique, working until I reached a certain amount of hours or a certain amount of words, tracking hours, working when I felt like it, working in libraries, in my bed or outside, working alone or together.

I literally went through all kinds of techniques and possible working scenarios. Step by step I am moving closer to a handful of techniques that work best for me. Today I will share one of the systems that proved to be tremendously effective. It is a combination of the Eisenhower System and the idea to consider your cognitive resources.

Probably one of the most famous and widely used productivity techniques and management ways is to distinguish between important and urgent, important and non-urgent, non-important but urgent and neither important nor urgent. This system was thought to be used by Eisenhower and therefore called the Eisenhower System.

Advertising

The downside of this technique is, that you will sometimes get stuck with work that doesn’t require a lot of cognitive energy during your cognitive prime simply because it is urgent and important. And then at the end of the day you might get time to do something important which requires a high cognitive focus, but you depleted your cognitive energy before. Therefore I sort my work in three different categories before I apply the important/urgent classification. The three categories are:

High Cognitive Strain

In this category are things like writing, active learning, preparing for talks or designing a workshop. Usually you need a lot of cognitive resources to go about these tasks. Working on these things while not being in your cognitive prime is not smart. You make considerably more mistakes, are less creative and more prone to inefficiency. Therefore these things should be done when you are fully alert and awake.

For different people this is a different time of the day. As you can read in Mason Currey’s, Daily Rituals, different people prefer different times of the day to get this kind of work done. Sometimes you need to push through tiredness and laziness but generally there are certain times of the day when you are able to perform better.

Advertising

You should consider to commit at least a certain amount of time for these tasks, since it often takes time to get into it. I commit at least three rounds of the Pomodoro Technique (25 minutes of work, followed by a 5 minute break) for this kind of work. Use your cognitive energy wisely and block the time when you are the most alert for these tasks.

Mild Cognitive Strain

In this category belongs tasks like responding to mail, doing research, skimming texts, organizing and planning, phone calls, editing text (only formal, not actual content) and things alike. Often these tasks don’t require much cognitive resources and don’t take very long. You can fill small spaces between meetings with it or when you notice you can’t do deep work anymore.

Low Cognitive Strain

There are a bunch of tasks which belong to this category for example: looking for pictures for articles, scheduling Facebook posts, decluttering your desktop, seeding posts and the like.

Advertising

It is highly advisable to make a time constraint, as these tasks often tend to expand and require as much time as you allow them. Often you can do these things on the side while watching a TED talk, listing to music or talking to friends.

You can literally save this work for times when you don’t need to focus anymore. Filling your normal schedule with these kinds of tasks is a waste of valuable cognitive focus.

This system has a clear advantage of using your cognitive resources to its best. The downside (which sometimes can also be an upside) is that you are separating different work-steps. Therefore sometimes this system is not applicable if you want to get one big thing done as a whole (example: writing an article, editing it, uploading it, scheduling it or seeding it).

Advertising

In the end you should try out different methods and see what works best for you. Don’t buy into a system or dismiss it without testing it first.

Featured photo credit: julietvanree via flickr.com

More by this author

5 Things You Can Learn From Charlie Hoehn, the Former Personal Assistant of Tim Ferriss, Ramit Sethi and Tucker Max 4 Methods To Find A Superstar Mentor – How To Talk to Nobelprize Winners, Presidents and CEOs 4 Things to Learn From One of the Greatest Psychologists of All Time A Simple Productivity System To Help You Become More Productive 4 Things You Can Learn From Therapists

Trending in Productivity

1 2 Transformational Ways to Spark Your Creative Energy 2 How To Become Indistractable: 4 Powerful Tactics 3 The Pros and Cons of Being Self-Critical (And How to Strike a Balance) 4 How Not to Feel Overwhelmed at Work & Take Control of Your Day 5 How to Start Delegating Tasks Effectively (Step-by-Step Guide)

Read Next

Advertising
Advertising
Advertising

Last Updated on October 22, 2020

2 Transformational Ways to Spark Your Creative Energy

2 Transformational Ways to Spark Your Creative Energy

Good things come in twos: Peanut butter and jelly, Day and night, Fred Astaire and Ginger Rogers. The same is true for what sparks our creative energy: our thoughts and actions.

Creativity is an inside job as much as it is about a conducive schedule, physical environment, and supportive behaviors. By establishing the right internal and external landscape, creativity can blossom from the abstract to the concrete and we can have fun along the way.

Sparking creativity is all about setting up the right conditions so a spark is ignited and sustained. The sparks don’t fizzle out. They are allowed to grow and ripen.

Think of a garden. Intention alone will not produce the delicious red tomato nor will the readiest seed. That seed needs attention at its nascent stage and as it grows a stalk and produces fruit. If we want to enjoy more than one fruit, we keep at it, cultivating the plant and reaping multiple harvests.

Creativity lives in each of us like seeds in the earth or encapsulated in a nut. Seeds of ideas, concepts, designs, stories, images, and even ways of communicating that surprise and delight await activation.

By sparking our creative energy, we activate these unique seeds. Like snowflakes, they are of a moment and always without a match. The smallest sparks encourage even the smallest, most dormant seeds to sprout.

The good news is that our creative energy wishes to be sparked—to be invited to play. It wants to be our regular playmate.

Advertising

1. Be Childlike in Your Thoughts, Attitudes, and Approach

Being childlike in our thoughts, attitudes, and approach is an easy way to internally have our thoughts be gracious prolific gardeners to our creative energy. If we want it to come out and play and hang around as our regular companion, then let’s return to our 5-year-old selves.

Our childhood selves are naturally curious. We still have that curiosity! All we have to do is remind ourselves to get curious. We can do that by simply observing and being with what is in front of us instead of making up a story about what won’t work or why something can’t be done. So, it’s about cultivating curiosity instead of jumping into judgment.

Move Your Inner Judge to the Sidelines

When we get curious, creativity percolates and, ultimately, takes its place in the world. To give a hand in choosing curiosity over judgment, we can move the judge that also lives inside us to the sidelines. The judge squashes our creative urges, even when they are as small as sharing a point of view. It’s that pesky voice that causes us to doubt ourselves or worry about what others will think.

The judge is also risk-averse. The judge likes things to stay the same. Change makes the judge nervous.

Creativity is all about risk and changing things up. It needs risk, even failure, to be its naturally innovative, dynamic, impactful self. The judge likes to convince us failure is something to be avoided at all costs.

To move the judge to the sidelines and let curiosity reign, we can pay attention to who we are in conversation with and who is calling the shots.

Is it the voice of fear, doubt, or anxiety (the inner-critic—the judge’s boss)? Or is it the voice of wisdom, courage, strength, and non-attachment, and of course curiosity (the inner-leader)?

Advertising

We can easily tell the difference by how each makes us feel. The inner-critic depletes and slows us down, putting roadblocks in the way. The inner-leader energizes and a natural rhythm develops.

It’s all about who we spend time with. If we wish to exercise, we will seek out our friends who go to the gym or hike. If we want to lose some weight, we will opt to eat dinner with someone who prefers a healthy spot over fast food.

After getting curious, we can honor what our curiosity prompts us to do. The spark can do its job and a fire starts to glow when commitment enters. Our childhood selves were fully committed to being creative. That level of commitment is still something we are very capable of exercising!!

Again, we need to let go of the judge. We can ask ourselves, what do we want to commit to—negativity that depletes our creative energy, depth, and output, or the understanding that our thoughts and attitudes matter and that right thoughts and attitudes are the sparks that really let our creativity come alive?

Learn to Recall Your Childhood Self

To get in touch with that unabashedly committed childhood self, recall your childhood self. If you have a picture, pull one out. Keep it around so you can remember to activate that innate creative nature that was prominent then and wants to be prominent now and always.

Soak in the essence of that being. Commit to their commitment to brave and dogged trial and error because it is yours as well. You are that person.

Remember how tenacious you were when you wanted to build that sandcastle. You kept at it as the waves came in. You built with fury or reconfigured the walls. Also, remember that there was a willingness to fail since you were as invested in the process as well as the outcome—but less with the outcome. You were willing to experiment and start again. There was vitality—the main lifeline of your creative energy—instead of a rigid attachment.

Advertising

When you notice you are in conversation with your inner-critic or being held back by it, simply acknowledge, name it, and then switch to your inner-leader by taking a few good deep belly breaths, rubbing two fingertips together, or listening to ambient sounds in the background.

Physical movements shift our negative thoughts over to the positive domain of the inner-leader. As our judge continues to sit on the sidelines, our ability to quiet the inner-critic becomes stronger. We taste freedom. A simple taste emboldens us to say no again to the judge and yes to what makes our hearts and spirits sing—our creativity.

We begin to spark creativity to the point it no longer needs to be invited to play. It becomes our regular playmate—the younger sibling or the kid next door ready to have some fun, maybe even make some mischief by shaking things up.

When we align with our inner-leader and think and act from its promptings, creativity flows up and out with ease, as it needs to!

Letting those initial sparks generate a creativity fire that keeps burning is something we can all do! That’s the inside job.

2. Listen to Your Inner Leaders of Creative Energy

If we listen, our inner-leaders will let us know just what we need to set-up and do in our physical world to maximize that gorgeous, hungry creativity we now have flowing freely in us.

The seed has been unlocked! So, now what?

Advertising

To enable our creative energy to take its form and place outside of us, there needs to be spaciousness! Spaciousness in our physical worlds impacts our internal one. It lets the voice of the inner-leader be heard. It lets creativity have room to be sparked and acted upon.

With a little discipline, we can easily create spaciousness in our daily lives—spaciousness that will spark our creativity and let it take shape.

So, no matter who you are and what conditions help your creativity thrive, check-out these easy-to-implement basic suggestions:

  • Reduce or eliminate multi-tasking.
  • Say yes to what matters and what aligns with your big values and goals.
  • Say no to all else.
  • Say no again.
  • Schedule time in your calendar as you do with other things in your life to just be, to ponder, to let ideas percolate, and to create.
  • Spend time doing the things that bring out your creative energy. It could be walking, singing, or simply looking out the window.
  • Meditate.
  • Breathe—long breaths in and long breaths out through the nose.
  • Invite your body and heart into your experiences so your mind is a part of you and not all of you.
  • Try a new thing to spark your creativity. If you spend time running, try a different route. If running feels stale, cruise around a museum, or go for a bike ride.
  • Play a game. Indoors out or outside. Think of what makes you happy that you haven’t done in a while. Is it a physical game like badminton or cards? Maybe it’s storytelling? Play is creative, and it sparks the creative energy, too.
  • Spend time in the places that bring out your creativity. What spot in your home could be your spot for entering into that mode? Do you need to get out? Maybe a park bench is the right spot, with a book of poetry, or even nothing at all.
  • Spend time in nature. Nature brings us to a place of calm and awe and through that our creativity is easily sparked.

Final Thoughts

These are all habits—habits of mind and habits of doing. Experiment with what works for you. Have fun. If you give even 50% to altering your thoughts and actions, then you will begin to spark your creativity. It takes a lot of curiosity and commitment, but it can definitely be done.

Our innate creative energy is a deep source of all that we seek—joy, connection, renewal. It deserves and looks forward to the changes you will make that will let sparks fly and ignite!

More Tips to Spark Your Creative Energy

Featured photo credit: Kelly Sikkema via unsplash.com

Read Next