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Learning a Language from Scratch – 10 Techniques for Quick and Easy Mastery

Learning a Language from Scratch – 10 Techniques for Quick and Easy Mastery

According to a BBC report last winter, there is an “alarming shortage of people able to speak the 10 languages vital to our future prosperity and global standing… [and that] more adults should learn at least one new language”. John Worne of the British Council, quotes that failure to act will risks the UK losing out “both economically and culturally”.

It seems learning a language is becoming increasingly more important. However the thought of learning a language, especially the older you get, terrifies most people. Our instant reaction is usually “I am not a language person” or “I am too old”. But learning a language is like anything else in life; once you know a few tricks, short cuts and tips, then things become a lot easier.

Here are my top tips on learning a language…

1. Get in the right mindset

Before you even start to pick up the text books and dictionaries, make sure you are in the right mind set first. If you start your learning journey with a negative attitude, you’ll never be as receptive to learning a new language as you could be, no matter how hard you try. You’ll instantly create a block in your mind, so even with the best of efforts, you will minimize your ability to absorb anything new. So ditch any preconceived pessimism and think that you can!

2. Learn the characters and the alphabet (including pronunciation)

Before you plow straight into it and learning to ask where the beach is, make sure you understand the basics first. Learn the alphabet and if the alphabet is not the same as English letters, for example such as Japanese, then take the time to learn this thoroughly.

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There are three parts of a letter or character, and these are meaning, pronunciation and written character. Ensure that you know the alphabet thoroughly first before worrying about verb endings and sentence structure.

3. TV and songs

Immersing yourself in the culture of your learning language, isn’t just fun but actually very beneficial, and just for you coach potatoes, you’ll be glad to hear that watching TV is part of that. Engaging with popular culture (magazines, songs, tv, films etc) is a great way to also pick on different dialects and colloquial phrases too that you might not find in a formal dictionary. Who knew watching a Spanish version of Coronation Street could be so educational!

4. Eat

As with top 3, part of that popular culture you should try to immerse yourself in is the cuisine.  In a study conducted at Örebro University, SwedenEmma Asplund, Maria Backsell and Isabella Samuelsson reported that you can in fact learn about a country’s culture by studying the food culture.

So by indulging more in the cuisine, not only will you broaden your vocab but you’ll also increase your cultural awareness. Choose your restaurants and dishes wisely though – I am not sure a trip to Nando’s will broaden your cultural understanding of Portuguese any more than eating a korma will increase your knowledge of Punjabi!

5. Tap into your inner child

We might have to think back a little while here, but remember when you were at school, how much fun learning was? The cute pictures, bright colors and funny analogies, were all created to help you remember.

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Well, revert back to the good old days and start injecting a little bit of fun in to you language learning! Make brightly colored flash cards and include pictures. I sometimes even use word association to remember new vocab. For example, I remember the word “korobu” which means ‘to fall down/over’ as it sounds like ‘collarbone’…my association is you might break your collarbone if you fall over!

Also perhaps try to attach imagery to your new lexicon… for example, in Japanese “shimeru” means ‘to shut’ so I imagine someone shimmering (sounds like shimeru) through a door that is about to shut. Odd but it works.

6. Set a goal

We all know about SMART goal setting, so set realistic and sensible goals for your chosen target language. For example, making a new year’s resolution to ’start learning Spanish’ is going to be as successful as a “keep off the grass” sign. Set a realistic goal, such as, ‘be able to read a Spanish magazine in a year’ or ‘to be able to ask for directions’ or ‘navigate the capital within 4 months’.

It will also help if you can make a trip to a place where they speak the language. Having the goal of learning Spanish in conjunction with being able to use it on a weekend break to Barcelona will be 10 times more beneficial and rewarding.

7. Stop worrying about “translating”

Learning languages, I have discovered that sometimes there is no like for like translations. For example in Japanese there are no plurals or words such as “the”, their use of “I, he, she, it” is often admitted and they have a polite and informal version of every verb. And in Spanish, the nouns are either masculine or feminine with “el” or “la” in front of the word. When there are such differences in your native tongue and learning languages that it might help to try thinking of the sentence as a whole, in context rather than of thinking a word for word translation.

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8. Scrap the textbook

OK, that is a little harsh as actually there are some great text books out there and I suppose it does depend on what your end goal is. But, if you are looking to be fluent in a conversational way, then it is often best to scrap the learning directly from a formal text book and focus on real-life cases and conversations.

As with most subjects, theory and practical is very different! For example, try having a conversation with a native or try to write a few basic sentences, then only when you get stuck, you can check your dictionary, online or the text book.

9. Learn 100, then 1,000 most popular/common used words

One thing I have learnt through learning languages is that you can apply the 80:20 rule to it. What do I mean by this?According to the Oxford English Dictionary online, the 100 most common words account for 50% of the language, and the 1,000 most common words account for 75%. But to account for 90% you would need a vocabulary of 7,000 words and to get to 95% the figure would be around 50,000*. The correlation of the number of worlds you know and your fluency are not in line.

To be fluent enough, learn the most popular 1,000 words and don’t misuse your initial time on words you’ll never come across again.

10. Focus on some themes

I have already highlighted that when learning a new language, you should at first focus your efforts on the first 100-1,000 words to maximize your lexicon. You can take this a step further though and also consider words within a theme that you would often use.

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For example, if you are a massive sports fanatic, then learning the vocabulary for sporting terminology will be more relatable to you and therefore much more likely to stick in your mind, as well as providing you with the motivation to learn. Perhaps you could buy a sports magazine or watch some matches with subtitled commentary of your learning language to inspire.

Good luck!

*note: the OED uses the term “lemmas” instead of words. A lemma being the base form of a word. For example, climbs, climbing, and climbed are all examples of the one lemma climb. Just ten different lemmas (the, be, to, of, and, a, in, that, have, and I) account for a remarkable 25% of all the words used in the Oxford English Corpus

Featured photo credit: Ardelfin via morguefile.com

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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