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Learning a Language from Scratch – 10 Techniques for Quick and Easy Mastery

Learning a Language from Scratch – 10 Techniques for Quick and Easy Mastery

According to a BBC report last winter, there is an “alarming shortage of people able to speak the 10 languages vital to our future prosperity and global standing… [and that] more adults should learn at least one new language”. John Worne of the British Council, quotes that failure to act will risks the UK losing out “both economically and culturally”.

It seems learning a language is becoming increasingly more important. However the thought of learning a language, especially the older you get, terrifies most people. Our instant reaction is usually “I am not a language person” or “I am too old”. But learning a language is like anything else in life; once you know a few tricks, short cuts and tips, then things become a lot easier.

Here are my top tips on learning a language…

1. Get in the right mindset

Before you even start to pick up the text books and dictionaries, make sure you are in the right mind set first. If you start your learning journey with a negative attitude, you’ll never be as receptive to learning a new language as you could be, no matter how hard you try. You’ll instantly create a block in your mind, so even with the best of efforts, you will minimize your ability to absorb anything new. So ditch any preconceived pessimism and think that you can!

2. Learn the characters and the alphabet (including pronunciation)

Before you plow straight into it and learning to ask where the beach is, make sure you understand the basics first. Learn the alphabet and if the alphabet is not the same as English letters, for example such as Japanese, then take the time to learn this thoroughly.

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There are three parts of a letter or character, and these are meaning, pronunciation and written character. Ensure that you know the alphabet thoroughly first before worrying about verb endings and sentence structure.

3. TV and songs

Immersing yourself in the culture of your learning language, isn’t just fun but actually very beneficial, and just for you coach potatoes, you’ll be glad to hear that watching TV is part of that. Engaging with popular culture (magazines, songs, tv, films etc) is a great way to also pick on different dialects and colloquial phrases too that you might not find in a formal dictionary. Who knew watching a Spanish version of Coronation Street could be so educational!

4. Eat

As with top 3, part of that popular culture you should try to immerse yourself in is the cuisine.  In a study conducted at Örebro University, SwedenEmma Asplund, Maria Backsell and Isabella Samuelsson reported that you can in fact learn about a country’s culture by studying the food culture.

So by indulging more in the cuisine, not only will you broaden your vocab but you’ll also increase your cultural awareness. Choose your restaurants and dishes wisely though – I am not sure a trip to Nando’s will broaden your cultural understanding of Portuguese any more than eating a korma will increase your knowledge of Punjabi!

5. Tap into your inner child

We might have to think back a little while here, but remember when you were at school, how much fun learning was? The cute pictures, bright colors and funny analogies, were all created to help you remember.

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Well, revert back to the good old days and start injecting a little bit of fun in to you language learning! Make brightly colored flash cards and include pictures. I sometimes even use word association to remember new vocab. For example, I remember the word “korobu” which means ‘to fall down/over’ as it sounds like ‘collarbone’…my association is you might break your collarbone if you fall over!

Also perhaps try to attach imagery to your new lexicon… for example, in Japanese “shimeru” means ‘to shut’ so I imagine someone shimmering (sounds like shimeru) through a door that is about to shut. Odd but it works.

6. Set a goal

We all know about SMART goal setting, so set realistic and sensible goals for your chosen target language. For example, making a new year’s resolution to ’start learning Spanish’ is going to be as successful as a “keep off the grass” sign. Set a realistic goal, such as, ‘be able to read a Spanish magazine in a year’ or ‘to be able to ask for directions’ or ‘navigate the capital within 4 months’.

It will also help if you can make a trip to a place where they speak the language. Having the goal of learning Spanish in conjunction with being able to use it on a weekend break to Barcelona will be 10 times more beneficial and rewarding.

7. Stop worrying about “translating”

Learning languages, I have discovered that sometimes there is no like for like translations. For example in Japanese there are no plurals or words such as “the”, their use of “I, he, she, it” is often admitted and they have a polite and informal version of every verb. And in Spanish, the nouns are either masculine or feminine with “el” or “la” in front of the word. When there are such differences in your native tongue and learning languages that it might help to try thinking of the sentence as a whole, in context rather than of thinking a word for word translation.

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8. Scrap the textbook

OK, that is a little harsh as actually there are some great text books out there and I suppose it does depend on what your end goal is. But, if you are looking to be fluent in a conversational way, then it is often best to scrap the learning directly from a formal text book and focus on real-life cases and conversations.

As with most subjects, theory and practical is very different! For example, try having a conversation with a native or try to write a few basic sentences, then only when you get stuck, you can check your dictionary, online or the text book.

9. Learn 100, then 1,000 most popular/common used words

One thing I have learnt through learning languages is that you can apply the 80:20 rule to it. What do I mean by this?According to the Oxford English Dictionary online, the 100 most common words account for 50% of the language, and the 1,000 most common words account for 75%. But to account for 90% you would need a vocabulary of 7,000 words and to get to 95% the figure would be around 50,000*. The correlation of the number of worlds you know and your fluency are not in line.

To be fluent enough, learn the most popular 1,000 words and don’t misuse your initial time on words you’ll never come across again.

10. Focus on some themes

I have already highlighted that when learning a new language, you should at first focus your efforts on the first 100-1,000 words to maximize your lexicon. You can take this a step further though and also consider words within a theme that you would often use.

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For example, if you are a massive sports fanatic, then learning the vocabulary for sporting terminology will be more relatable to you and therefore much more likely to stick in your mind, as well as providing you with the motivation to learn. Perhaps you could buy a sports magazine or watch some matches with subtitled commentary of your learning language to inspire.

Good luck!

*note: the OED uses the term “lemmas” instead of words. A lemma being the base form of a word. For example, climbs, climbing, and climbed are all examples of the one lemma climb. Just ten different lemmas (the, be, to, of, and, a, in, that, have, and I) account for a remarkable 25% of all the words used in the Oxford English Corpus

Featured photo credit: Ardelfin via morguefile.com

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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