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How to Get Stuff Done: A Quick Guide

How to Get Stuff Done: A Quick Guide


    Have you ever felt like your to do list is completely out of control and you’re just not getting anywhere? You have jobs piling up and you just don’t know where to start?

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    You’re not alone. Many of us spend a large proportion of our time chasing our tails as we strive to get too many things done too quickly. The thing is – there are a couple of very simple things that we can do to make all the difference when it comes to ‘getting stuff done’.

    Setting yourself up for failure

    Have you ever considered that there may be a very good reason why you’re not completing some of those tasks on your to-do list? That’s right – often we will set ourselves tasks that we don’t really believe in and that have little value to us and then we wonder why we never end up getting those things done!

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    One of the easiest ways to make your to-do list more manageable is to run a full blown assessment. Does every item deserve to be on the list? Or can you cross a few items off knowing that, in the grand scheme of things it won’t really impact your life that much.

    Another mistake people make is prioritizing other peoples most important tasks. Make sure you ask yourself who’s task it is on your list – is it really important to YOU or has someone close to you made you feel like it should be important – when in reality it’s not. Never feel like what’s important to others should also by default be important to you!

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    Focus on value and outcome

    Consider the value of the tasks on your list before you commit to them. If we focus on the task its-self it’s very difficult to motivate ourselves – however if we focus on the outcome or the result of the task – it’s much easier to get excited and power through, knowing it will all be worthwhile in the end.

    Banish any fear you may have around the tasks – is something stopping you from making a start? Often fear of failure will stop us from attempting things so it’s a good idea to adjust your attitude towards this. Understand that failure is a prerequisite for success – as Henry Ford said:

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    “Failure is the ability to begin again, only this time more wisely.”

    Get comfortable with the notion of failure – knowing that it only assists us on the path to success. Think back to the most successful innovators of our time such as Thomas Edison – if he had allowed a fear of failure to stop him from progressing imagine the consequences. We would be living in darkness! Edison conversely was quoted as saying:

    “I have not failed. I have just found 10,000 ways that won’t work.”

    How to Get Stuff Done 

    1. If you find yourself procrastinating – check in to determine if you really want to achieve the tasks
    2. Identify the true ‘value’ of the task – how committed are you? Is it really worth it? What will you get by completing it?
    3. Check that the task is yours and no-one elses! If you’re trying to do it for someone else then you should re-evaluate if it’s worthwhile
    4. Focus on the outcome, not the task its-self. If you’re truly passionate about the task then the result should inspire & motivate you to forge ahead and get it done
    5. Overcome your fear of failure. Adjust your attitude and know that failure is a prerequisite for success

    (Photo credit: Mug with Memo Notes Stuck to It via Shutterstock)

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    Zoe B

    A strategist, coach and blogger who shows people how to stop what isn't working for them in life and to start to plan the life they really want.

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    Last Updated on March 23, 2021

    Manage Your Energy so You Can Manage Your Time

    Manage Your Energy so You Can Manage Your Time

    One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

    The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

    You need more than time management. You need energy management

    1. Dispel the idea that you need to be a “morning person” to be productive

    How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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    I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

    I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

    2. Determine your “peak hours”

    Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

    Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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    My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

    In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

    Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

    3. Block those high-energy hours

    Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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    Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

    If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

    That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

    There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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    Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

    Featured photo credit: Collin Hardy via unsplash.com

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