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Last Updated on January 21, 2021

Achieve Your Goals by Focusing on Critical Activities

Achieve Your Goals by Focusing on Critical Activities

What are your critical activities? Critical activities are those activities that directly move you towards your goals.  Every goal has critical activities.  The problem is that most of us spend significant amounts of time doing things that are not critical.  Often we convince ourselves that they are something we ‘need’ to do to be successful, but usually they are things that are not critical.

1. Identify your goals

You can’t know what the critical activities are if you don’t first have a clear understanding of what your goals are.  You need to understand where you are going before you can know how to get there. Go beyond just labeling something as your goal, get a grip on WHY you want to achieve your goal.  Before you plan how to get to your vacation destination you first need to know where you are going and what you want to do when you get there.  Your destination is your goal, and what you want to do when you get there is your WHY.

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2. List major outcomes needed to achieve your goal

For each goal make a list of the outcomes that you need to complete in order reach that goal. These outcomes should be the major results that lead to achieving your goals.  You may view these as the steps along the way, or the main accomplishments needed to move you forward.  If your goal is to increase your coaching business your major outcomes will be finding new clients and keeping your existing clients.  These would be the two major outcomes that if you continue to do will certainly help you achieve your over arching goal.

3. Determine the activities needed

In this step you need to take your outcomes from step #2 and break them down into all of the activities that are needed to get you to those outcomes.  There are likely several activities needed for each outcome. These can be broken down into small bite sized action chunks.  Continuing with the goal of expanding your coaching business, you would list all the activities for each of the two major outcomes.  For example for finding new clients you would have things such as building your prospect list, networking, phoning potential prospects, increasing your web presence, offering seminars or podcasts etc…  Think through all the things you do to move you towards each major outcome.

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4. Limit the list to the critical activities

Once you have your list of activities you need to reduce the list to only those activities that are absolutely critical for achieving your goals.  These are the things that must be done.  To find out if one of the activities you have recorded is critical or not, ask yourself what would happen if you stopped doing it. If you quit doing one of the critical activities you will quit moving towards your goals.  If you quit something that is not critical you may miss it but it won’t prevent you from reaching your goals.  Often the critical activities are not the easy activities.  They require stepping out of your comfort zone.  For each goal you should aim to have between 4 and 8 critical activities.

5. Take action on the critical.

After you have identified the critical activities you need to take action on those activities.  Reduce the time and focus you give to the non-critical activities. By now you have likely realized that some things you spend time on are not critical.  Non critical activities for me include cleaning my office, surfing the web endlessly, communicating with friends on Facebook etc..  Certainly there are times where these activities are appropriate and even needed, however that is not when I am working towards my goals.  When you have set aside time to focus on your business or other goals only do critical activities.   To do this you may need to block out distractions.  This might mean closing your email boxes, shutting of your twitter tweets, and perhaps even turning off the ringer on your phone.  Get rid of the non-critical things that might distract you from the critical.

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6. Do this for each goal

Likely you will have more than one goal in your life.  You may have business goals, work goals, family goals, fitness goals etc.  For each goal area you can work through this process. If your goal is to lose you may identify the major outcomes of eating better and exercising more.  From there your critical activities might be: 1. exercise daily  2. cook better meals 3. measure our your servings 4. record everything you eat.   Every area of your life has critical activities and time wasters.

By taking the time to work through these steps you can focus on the critical and avoid the time wasters.  You will make more progress towards your goals more quickly.

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Featured photo credit: Bench Accounting via unsplash.com

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Leon Ho

Founder & CEO of Lifehack

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Last Updated on April 8, 2021

How to Start Taking Action on Your Goals and Dreams Now

How to Start Taking Action on Your Goals and Dreams Now

I’m going to tell you the secrets on how to start taking action on your dreams. When you decide to turn thoughts into action, there are specific, actionable steps you can take to move forward.

The first thing I want you to do is think back to when you were a child. Our childhood selves hold many of the secrets to realizing our real life dreams. Think about what you loved to do most and how you told yourself it was possible without worrying about what might get in the way. I’d like you to reconnect to your imagination and playfulness.

By taking the following steps, you’ll do some playing and storytelling to reveal your dreams and start making them come true.

1. Tell Your Story

Your life story is unique and has brought you here today. The next chapter of your life is in your power to write and to realize by taking action. Not everything that happens to you is in your control[1], but the actions you take and how you choose to feel about what happens are in your control.

Finding out what our future lives and dream lives might look like can be done effectively through the eyes of our childhood selves.

Can you remember what you loved to do most as a child? Maybe you enjoyed collecting things like me–I always had a collection of pebbles in a carrier bag that smelled of seawater nestled under my bed. Perhaps you loved taking care of your pets: I had a dog, a tortoise, and many guinea pigs. Or maybe you were really great at making stuff.

You can use the instincts, passions, and skills you had as a child to fuel your progress toward your adult dreams.

I’m inviting you to really think about what you wanted to be when you grew up[2] and the memorable activities you enjoyed as a child, the ones that gave you a real sense of freedom and excitement, or the pursuits that you truly lost yourself in.

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What we call getting into our flow state[3] as an adult is what came naturally to us as children. So, go back there now and think about how that felt. It may clue you in to what still remains true and important to you today.

2. Define Your Dream

The first secret when you want to start taking action on your dreams is to know what they are. This sounds obvious, but so many people only have a loose definition, such as: “more free time,” or “more money.” Busy people know there is something else to life apart from slaving away for a job, or a boss they don’t like, but if you’re too busy to even know what your dream looks like, how can you make it come true?

Once again, I’d invite you to connect to the optimism and playfulness of your childhood self. Go back to thinking about what your dreams involved at age seven or eight. Some of those may still be what you want today.

Now, write down what it is that you want and when you want to achieve it. Note down how you’ll know when you’ve got there and made this dream come true. How will you measure your success? Be as specific about your goals as you can.

A study at the Dominican University in California[4] proved that writing down your goals, accountability, and commitment are three key ingredients to successfully achieving our goals and learning how to take action.

This step also involves building motivation for the steps to come. If you need help in that area, check out Lifehack’s free Ultimate Worksheet for an Instant Motivation Boost.

3. Picture Your Dream Coming True

Think about exactly how it will feel when you start taking action and ultimately achieve your dream, the sense of freedom and excitement. Imagine it in as much detail as you can with all five senses. If you’re finding it hard to imagine a different life, imagine a childhood memory with all its sensations.

As a little girl, I loved to ice-skate, making huge swirly patterns across clean expanses of beautiful glistening ice. The feeling of freedom, of trust in myself to balance, of speed. It felt very immersive, the coldness and my breath turning into little clouds in front of my face.

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Imagine a childhood memory like this, and then imagine the future you want, with as much detail and attention paid to how it looks, feels, tastes, smells, and sounds.

Draw, paint, speak, or write your future story.

If you loved to create pictures like I did as a child, or write stories, or play on the computer, use your natural creative skills and what you love doing to map out your exciting future. You could create a picture, vision board, written story, or audio file.

Then, let’s put that future story somewhere you can easily access it. Make sure that you include a timescale for when you want to achieve this dream by, how you will measure your success, and what you need to get there. If possible, start breaking your dream down into small, manageable steps.

4. What Part Do You Play?

You can’t control everything, so you need to be realistic about your role in taking action and making your future dreams come true. Think about where you need help. During childhood, we were not afraid to ask for help from a parent, friend, or sibling to realize our dreams and plans.

Whatever we needed, our eager and enthusiastic childhood selves would reach out for support. We’d be resourceful with whatever we had to make our creative ideas a reality.

As adults we also need to ask for support and help, and at the same time to notice what is in our control and what we can do to take action today towards our dreams.

5. Who Can Support You?

If you’ve noticed you need a bit of help, then get your tribe together. Which friends can cheer you on, and which can connect you? Who in your family will indulge in your dreams with you? What about the pragmatic ones who might help you work out what you need to get there?

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Whether you need someone to check in on you and see how you’re progressing, or need a buddy to brainstorm with to help the ideas flow, bring a few of your friends into the plan to help you move forward. Successful people know that the habit of taking action is best built with help.

6. Ensure Your Dream Is Realistic

Maybe the dream you’ve outlined just feels impossible. It costs too much or will take too much time to achieve. Instead of telling yourself “no, but,” try the “yes, and” approach. This is much more representative of how a child’s mind works.

When we were little, we weren’t scared to fail, as failing was not a concept to us back then. Let’s harness some of that kid energy and see how “yes, and” can move us forward when our dream feels unrealistic.

Let’s look at an example: maybe your dream is to have a hit record, and you think you can’t sing, or you don’t believe you have any musical talent. Instead of closing that down, if we “yes, and” it, we can say: “I want to have a hit record. Yes, and there are so many ways to achieve that. Some people have a hit record by working for a music business, and others might design the cover art. Some people speak on records instead of singing… yes, and someone has to write the lyrics or have the idea for the song. Yes, and I know someone who organizes a choir every Christmas at their local bar, and everyone in the bar is on the record. That amateur choir even got on TV as it was so much fun and all the money went to charity.”

So, before you decide your idea is unrealistic, try “yes, and-ing” it to see how you can start taking action on your dreams, even if you think it sounds impossible!

7. Use Small Wins and Rewards

On your journey toward achieving your dream, there will be small wins and important milestones; it’s not just about going straight to the destination. Measuring your progress is important and can be a chance to celebrate.

Finding a way to measure it that is visible can really help. Whether it’s a chart or an app, whatever you choose, following and celebrating your progress is key, and celebrating that win is part of the joy. Being in the process and on the journey is just as important as reaching your target. Celebrate with the happiness of a small child: do a dance, take a photo, tell your friends.

8. Update the Map

You might find the plan you made isn’t working for some reason. Things have changed, and your goals and targets are not working out for you . Let’s look at how you can change things up and put new life and energy into the project.

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Take it apart and put it back together again, but start small. Define the new plan and the new goals, and start on the next phase of the journey, equipped with the knowledge and learning from what didn’t work last time you tried to put your thoughts into action.

9. Make Space

Achieving our dreams might mean losing something else, and that’s ok. It could be a literal swap, such as giving up wine to save money towards the goal. Or it could be something more ideological, like giving up saying yes to everything to make more time to focus on your pursuits. Think about what you can give up to make space for taking action on your dreams.

10. Use Your Superpower

What’s your superpower? Use this to take action on your dreams today! Perhaps you’re awesome at using your network to find solutions to problems. If that sounds like you, then consider picking up the phone and start asking for some ideas and connections.

If you prefer to research, get reading or watching TED talks and presentations to find practical ways to achieve your particular dream. Who else has overcome a similar problem? How did they do it? What can you borrow from what they learned, and what can you learn from how they won or lost along the way?

11. Keep Your Energy up

Remember to take a rest and recharge on the journey towards taking action on your dreams. Take breaks, eat and sleep well, exercise, and listen to and tune in to what your body and mind needs to thrive.

Final Thoughts

Achieving your dreams is unlikely to be an overnight task. It’s more likely to be a winding road with setbacks, lessons, obstacles, and new discoveries. It might take years, but every step, no matter how tiny, can be enjoyed, even the struggles. Maintaining a mindset around enjoying the journey will really equip you to thrive and see those ambitious dreams become a reality.

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Featured photo credit: Tom Rogerson via unsplash.com

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