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Achieve Your Goals by Focusing on Critical Activities

Achieve Your Goals by Focusing on Critical Activities

    What are your critical activities? Critical activities are those activities that directly move you towards your goals.  Every goal has critical activities.  The problem is that most of us spend significant amounts of time doing things that are not critical.  Often we convince ourselves that they are something we ‘need’ to do to be successful, but usually they are things that are not critical.

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    Step #1 – Identify your goals

    You can’t know what the critical activities are if you don’t first have a clear understanding of what your goals are.  You need to understand where you are going before you can know how to get there. Go beyond just labeling something as your goal, get a grip on WHY you want to achieve your goal.  Before you plan how to get to your vacation destination you first need to know where you are going and what you want to do when you get there.  Your destination is your goal, and what you want to do when you get there is your WHY.

    Step #2 – List major outcomes needed to achieve your goal

    For each goal make a list of the outcomes that you need to complete in order reach that goal. These outcomes should be the major results that lead to achieving your goals.  You may view these as the steps along the way, or the main accomplishments needed to move you forward.  If your goal is to increase your coaching business your major outcomes will be finding new clients and keeping your existing clients.  These would be the two major outcomes that if you continue to do will certainly help you achieve your over arching goal.

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    Step #3 – Determine the activities needed

    In this step you need to take your outcomes from step #2 and break them down into all of the activities that are needed to get you to those outcomes.  There are likely several activities needed for each outcome. These can be broken down into small bite sized action chunks.  Continuing with the goal of expanding your coaching business, you would list all the activities for each of the two major outcomes.  For example for finding new clients you would have things such as building your prospect list, networking, phoning potential prospects, increasing your web presence, offering seminars or podcasts etc…  Think through all the things you do to move you towards each major outcome.

    Step #4 – Limit the list to the critical activities

    Once you have your list of activities you need to reduce the list to only those activities that are absolutely critical for achieving your goals.  These are the things that must be done.  To find out if one of the activities you have recorded is critical or not, ask yourself what would happen if you stopped doing it. If you quit doing one of the critical activities you will quit moving towards your goals.  If you quit something that is not critical you may miss it but it won’t prevent you from reaching your goals.  Often the critical activities are not the easy activities.  They require stepping out of your comfort zone.  For each goal you should aim to have between 4 and 8 critical activities.

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    Step #5 – Take action on the critical.

    After you have identified the critical activities you need to take action on those activities.  Reduce the time and focus you give to the non-critical activities. By now you have likely realized that some things you spend time on are not critical.  Non critical activities for me include cleaning my office, surfing the web endlessly, communicating with friends on Facebook etc..  Certainly there are times where these activities are appropriate and even needed, however that is not when I am working towards my goals.  When you have set aside time to focus on your business or other goals only do critical activities.   To do this you may need to block out distractions.  This might mean closing your email boxes, shutting of your twitter tweets, and perhaps even turning off the ringer on your phone.  Get rid of the non-critical things that might distract you from the critical.

    Step #6 – Do this for each goal

    Likely you will have more than one goal in your life.  You may have business goals, work goals, family goals, fitness goals etc.  For each goal area you can work through this process. If your goal is to lose you may identify the major outcomes of eating better and exercising more.  From there your critical activities might be: 1. exercise daily  2. cook better meals 3. measure our your servings 4. record everything you eat.   Every area of your life has critical activities and time wasters.

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    By taking the time to work through these steps you can focus on the critical and avoid the time wasters.  You will make more progress towards your goals more quickly.

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    Last Updated on May 16, 2019

    The Daily Rituals of 7 Successful CEOs

    The Daily Rituals of 7 Successful CEOs

    One of my favorite success quotes ever comes from one of the original and most successful ‘CEOs’ of his era: Aristotle. Here’s what he said:

    “We are what we repeatedly do. Excellence, then, is not an act, but a habit.”

    This advice is just as sound today as it was when Aristotle first expressed it, way back when. I’m reminded of this at least once a week, when I interview an inspiring author, leader, or successful CEO on my show. I ask my guests a series of questions about what has contributed to their success and their ability to build something meaningful.

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    You want to know what nearly all of them say? Almost every time, they respond by telling me that their success is the result of simple habits  enacted day after day.

    These quotes from seven successful CEOs demonstrate the daily rituals that have contributed to their success:

    1. Promote what you love.

    “It’s so much better to promote what you love than to bash what you hate.” – Jessica Alba, CEO of The Honest Company

    2. Develop a feedback loop.

    “I think it’s very important to have a feedback loop, where you’re constantly thinking about what you’ve done and how you could be doing it better. I think that’s the single best piece of advice: constantly think about how you could be doing things better and questioning yourself.” – Elon Musk, CEO of TESLA Motors

    3. Create things that are better, not just “different.”

    “Our task today is to find singular ways to create the new things that will make the future not just different, but better—to go from 0 to 1. The essential first step is to think for yourself. Only by seeing our world anew, as fresh and strange as it was to the ancients who saw it first, can we both re-create it and preserve it for the future.” – Peter Thiel, CEO of Palantir and best-selling author of Zero To One.

    4. Meditate.

    “Meditate. Breathe consciously. Listen. Pay attention. Treasure every moment. Make the connection.” – Oprah Winfrey, CEO of OWN Network

    5. Read every day.

    “Read 500 pages every day. That’s how knowledge works. It builds up like compound interest.”-Warren Buffet, CEO of investment firm Berkshire-Hathaway

    6. Block time for email.

    “Set aside a 20- to 30-minute chunk of time two or three times a day for email. Do not check continually through the day.” – Doug Camplejohn, CEO of predictive lead marketing company FlipTop.

    7. Make your customers happy.

    “We see our customers as invited guests to a party, and we are the hosts. It’s our job every day to make every important aspect of the customer experience a little bit better.” – Jeff Bezos, CEO of Amazon.com

    Develop the right rituals. Become a successful CEO.

    If the majority of these daily habits are new to you, avoid making the crucial mistake of adopting all of these habits at once. Research on habit-formation indicates that lasting habits are formed one at a time.

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    For example, let’s say you’re excited about developing the following daily habits:

    • daily reading,
    • daily meditation, and
    • updating your to-do list every night

    Let’s say that daily reading is the one that excites you the most out of the three habits noted above. It would be wise of you to begin by choosing and scheduling time to read every day, and then sticking to that time until it becomes a habit. Once it feels effortless and automatic, you’ll know that you’ve turned it into a daily habit. Now you’re ready to install the next habit… and the next… Until before you know it, you’ll start looking in the mirror and seeing the reflection of a successful CEO.

    Featured photo credit: Amy Hirschi via unsplash.com

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