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Achieve Your Goals by Focusing on Critical Activities

Achieve Your Goals by Focusing on Critical Activities

    What are your critical activities? Critical activities are those activities that directly move you towards your goals.  Every goal has critical activities.  The problem is that most of us spend significant amounts of time doing things that are not critical.  Often we convince ourselves that they are something we ‘need’ to do to be successful, but usually they are things that are not critical.

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    Step #1 – Identify your goals

    You can’t know what the critical activities are if you don’t first have a clear understanding of what your goals are.  You need to understand where you are going before you can know how to get there. Go beyond just labeling something as your goal, get a grip on WHY you want to achieve your goal.  Before you plan how to get to your vacation destination you first need to know where you are going and what you want to do when you get there.  Your destination is your goal, and what you want to do when you get there is your WHY.

    Step #2 – List major outcomes needed to achieve your goal

    For each goal make a list of the outcomes that you need to complete in order reach that goal. These outcomes should be the major results that lead to achieving your goals.  You may view these as the steps along the way, or the main accomplishments needed to move you forward.  If your goal is to increase your coaching business your major outcomes will be finding new clients and keeping your existing clients.  These would be the two major outcomes that if you continue to do will certainly help you achieve your over arching goal.

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    Step #3 – Determine the activities needed

    In this step you need to take your outcomes from step #2 and break them down into all of the activities that are needed to get you to those outcomes.  There are likely several activities needed for each outcome. These can be broken down into small bite sized action chunks.  Continuing with the goal of expanding your coaching business, you would list all the activities for each of the two major outcomes.  For example for finding new clients you would have things such as building your prospect list, networking, phoning potential prospects, increasing your web presence, offering seminars or podcasts etc…  Think through all the things you do to move you towards each major outcome.

    Step #4 – Limit the list to the critical activities

    Once you have your list of activities you need to reduce the list to only those activities that are absolutely critical for achieving your goals.  These are the things that must be done.  To find out if one of the activities you have recorded is critical or not, ask yourself what would happen if you stopped doing it. If you quit doing one of the critical activities you will quit moving towards your goals.  If you quit something that is not critical you may miss it but it won’t prevent you from reaching your goals.  Often the critical activities are not the easy activities.  They require stepping out of your comfort zone.  For each goal you should aim to have between 4 and 8 critical activities.

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    Step #5 – Take action on the critical.

    After you have identified the critical activities you need to take action on those activities.  Reduce the time and focus you give to the non-critical activities. By now you have likely realized that some things you spend time on are not critical.  Non critical activities for me include cleaning my office, surfing the web endlessly, communicating with friends on Facebook etc..  Certainly there are times where these activities are appropriate and even needed, however that is not when I am working towards my goals.  When you have set aside time to focus on your business or other goals only do critical activities.   To do this you may need to block out distractions.  This might mean closing your email boxes, shutting of your twitter tweets, and perhaps even turning off the ringer on your phone.  Get rid of the non-critical things that might distract you from the critical.

    Step #6 – Do this for each goal

    Likely you will have more than one goal in your life.  You may have business goals, work goals, family goals, fitness goals etc.  For each goal area you can work through this process. If your goal is to lose you may identify the major outcomes of eating better and exercising more.  From there your critical activities might be: 1. exercise daily  2. cook better meals 3. measure our your servings 4. record everything you eat.   Every area of your life has critical activities and time wasters.

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    By taking the time to work through these steps you can focus on the critical and avoid the time wasters.  You will make more progress towards your goals more quickly.

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    Last Updated on August 7, 2018

    14 Powerful Leadership Traits That All Great Leaders Have

    14 Powerful Leadership Traits That All Great Leaders Have

    Being a leader of a company or organization is certainly a difficult and often frustrating position – but it can also be tremendously rewarding.

    Whether you’re just starting out as a leader, or have been leading for a while, you’ll be sure to benefit from knowing the essential traits that all great leaders possess.

    Effective and successful leaders transcend the title of ‘manager’ or ‘boss’. They’ve found a way to achieve the perfect combination of charisma, enthusiasm and self-assurance (with a healthy dose of luck and timing probably added to the mix).

    It may seem like some people are gifted with leadership skills, but the truth is most leadership traits can be learned, adopted, and strengthened with time and practice.

    As we delve into the list of effective leadership traits, you will learn the behaviors and attitudes of a good leader.

    The 14 most important leadership traits

    Please read through the list of leadership qualities carefully. Take note of which of the traits you excel at – and which ones you need to work at.

    Traits for better self-development

    1. Vision and mission

    Having a clear picture of what needs to be achieved is a crucial quality of good leadership.

    This vision is often communicated in a mission statement, such as this one from Starbucks:

      How to develop vision? Spend time pinpointing what you need to achieve, and then plan the steps to get there. Here’s a complete guide on creating your own vision.

      2. Self-motivated

      It’s no coincidence that successful leaders have an abundance of self-motivation.

      Without a decent level of self-motivation, you’ll struggle to become a strong and respected leader. However, if you don’t have a lot of self-motivation right now, don’t despair.

      One of the secrets is to have definite goals to keep you motivated at all times. Some people also choose to reward themselves every time they achieve a goal, and this is certainly a good way to keep yourself enthused and motivated. Learn how to set an ambitious yet achievable goal here.

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      3. Optimism and positivity

      Positive energy is contagious. Great leaders are overflowing with this type of energy.

      Not only does a positive mindset make leaders easy to work with, but it also gives them a constant source of inspiration and ideas.

      Tap into this energy by aligning yourself with positive people and positive goals. Find out more about the habits of positive people here.

      4. Emotional stability

      In leadership positions, frustration and stress are daily occurrences. This is why leaders need to have strong and stable emotions. They can’t allow themselves to be easily knocked off track.

      If you’re prone to losing your emotional stability when stressed or frustrated, try some of these techniques: breath deeply and slowly for 30 seconds, go for a walk, drink some water (instead of tea or coffee), turn your focus onto something you can resolve. Here’re some effective ways to control your emotions.

      5. Self-confidence

      Watch a presentation by any CEO and you’ll see that even if they’re not natural presenters – they make up for this by having powerful self-confidence.

      It’s not just CEOs who have self-confidence, any successful leader will have this trait in abundance. One reason for this, is that only a confident person can persuade others and gain their respect.

      Worried that you have low self-confidence? Try faking it. Psychologists often recommend that if you ‘act’ at being confident, you’ll start to look, sound and feel like you ARE confident. And in time… you will be.

      If you look for more ways to boost your self-confidence, this confidence coach has got you some nice advice:

      How to Be Confident: 62 Proven Ways to Build Self-Confidence

      6. Decisiveness

      Leaders are frequently called upon to make decisions (some leaders may have to make dozens of decisions every day). In fact, you could say that making decisions is one of the key things a leader must do.

      Spend some time observing highly-successful leaders and you’ll see that they are quick to make decisions. They also enjoy making decisions, rather than stressing out like many non-leaders do when they’re asked to decide on something.

      Put yourself in the leadership bracket by developing your decision-making skills. Start with small decisions – and then work your way up to bigger and more difficult decisions. Once other people notice your decision-making prowess, they’ll automatically see you as leadership material.

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      I know it’s really quite difficult to make the right decisions sometimes, but don’t worry, here’s a guide for you:

      How To Make Good Decisions All The Time

      7. Passion and enthusiasm

      Expressive. Active. Energetic. These are words best describe a passionate leader.

      Great leaders are lively, driven and are possessed with zeal and purpose. It’s this passion that helps them achieve big results. If you want to emulate their success, then you need to develop passion and enthusiasm for the work at hand, and the end goals.

      Take a look at this Passion Pyramid to find out how importance a leader’s passion is to the team:

        One way to do this is to find what motivates you, and keep your focus firmly on that. For example, i f you’re motivated by helping others, then make sure your role and company are both suited to realizing this. If you’re motivated by money, then put your focus on achieving bonuses and pay rises.

        Take a look at Leo Babauta’s guide on how to find your passion.

        8. Accountability and responsibility

        Exceptional leaders know that at all times they’ll need to take responsibility for tasks and their results. This includes things likes individual and team performance, as well as being accountable for when things go wrong.

        When negative things occur (and you can guarantee they will from time-to-time), a great leader will immediately step in and take responsibility. Initially, they’ll try to resolve the problem in as quick and smooth a way as possible. But if this is not feasible, they’ll be sure to say that the buck stops with them – and they take full responsibility for what has happened.

        To develop your leadership skills, you must never shy away from responsibility or accountability. If you prefer to sweep mistakes under the carpet, then you’re demonstrating non-leadership traits. Try owning up to issues and finding solutions to them. By doing this, you’ll immediately gain people’s respect.

        Find out some tips on how to be a more responsible person here.

        9. Focus

        Distractions are everywhere. And it takes major focus to stay committed to tasks and goals. The best leaders understand this, and therefore, they’re always looking at ways to boost their team’s focus.

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        One way leaders do this, is to keep their team intensely focused on the bigger picture. This might entail allocating specific time for tasks and eliminating any non-essential work.

        If you’re easily knocked off track, you’ll need to spend some time boosting your focus. Try planning your day, week, month and year to help ensure that you don’t fall behind with achieving your goals. Check out the 7 strategies of staying super focus recommended by a productivity coach.

        10. Ever-learning

        Leaders know that to be successful they need to continually update their skills and knowledge. They deliberately learn all they can about their profession and industry, so they’ll able to make confident and assured decisions.

        Why is ever learning so important? I’ll leave it to you to find out the reason here:

        If I Am Living a Good Life, Why Should I Bother Learning New Stuff?

        Imagine a CEO of a solar power company. His company may have amazing solar panels, but when it comes to discussing business with potential buyers, if the CEO or his sales team show a lack of understanding about the solar industry and future trends, etc., they’ll be unlikely to win any business.

        It’s exactly the same for you. If you’re a team leader at an electronics store, you should make sure you fully understand all the products that you offer. But go beyond just that, and read about upcoming products and trends that might change what customers are interesting in buying in the future.

        Traits for effective communication

        11. Empathy

        The best leaders understand the feeling of their team members, customers and associates. They know when to praise, and when to discuss problems (usually in private).

        Without empathy, leaders will be seen as cold, harsh and lacking understanding. They’re also likely to be regarded as untrustworthy.

        One way to ‘put yourself in someone else’s shoes’ is to have regular informal discussions with your colleagues. When you do this, you’ll quickly learn their fears and desires. And when you understand why they have these – you’ll be in a position to express empathy. You can also learn to be more sensitive to others’ needs by taking up these communication skills.

        12. Persuasive and influential

        Communications are at the heart of all transactions. Whether it’s pitching for a sale or resolving a customer complaint, how you communicate will determine the outcome.

        Charismatic leaders such as Richard Branson (Virgin) and Mark Zuckerberg (Facebook) are confident and persuasive communicators. They know how to win over audiences and leave a lasting impressing in people’s minds.

        There’re some common barriers that you’ll have to overcome in order to communicate effectively:

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        How to learn effective communication? You could join the world-renowned U.S. nonprofit Toastmasters International. They’ve been training people in the art of public speaking since 1924, and members have included Napoleon Hill, author of Think and Grow Rich, and Star Trek actor Leonard Nimoy.

        If you don’t have time to join a club, then practice your communications skills at home. You can do this in front of a mirror, or even better, video yourself presenting, and then ask some friends and family members for feedback. You’ll be amazed at what they pick up on.

        Traits for ensuring an engaging team

        13. Team building

        If you put a bunch of random people together, you may have a loose definition of a team. In reality, a real team has purpose, drive – and a leader lighting the way.

        If you’ve worked in different teams and with different managers, you’ll no doubt have come to this conclusion:

        Managers who treat their team members like children are unpopular with the team. Conversely, managers who treat their team members like adults, are respected and well-liked by the team.

        The days of disciplinarian managers are passed. Nowadays, successful team leaders know how to inspire and motivate their team, while keeping a harmonious atmosphere between all team members.

        14. Fostering creativity

        Solutions to problems are rarely black and white. Often it takes a leader who can ‘think outside the box’ to come up with answers. In other words, a leader must be creative, and also help to foster creativity and innovation throughout their team.

        Creativity is not only associated with pursuits such as arts, literature and music, running a team can be just as creative. There will be times every day when you need to come up with ideas and give guidelines for your team to come up with theirs to solve problems.

        Leadership is a journey of continuous learning

        Leadership is an amazing experience that will take you on roads you’ve never traveled before.

        Begin now to build your skills and experience, pick out the traits that you currently lack – and then work on developing those.

        It will take tons of practice and time before becoming an effective leader but eventually you will join the ranks of great leaders.

        Featured photo credit: unsplash via unsplash.com

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