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How to Be More Productive in Anything and Everything You Do

How to Be More Productive in Anything and Everything You Do

Picture this: Two people—let’s call them Billy and Betty—both work at the same marketing firm. They have the exact same job description and work load and they both sit at their desks and perform pretty much the same sets of tasks. But at the end of the each day, Betty always outperforms Billy. She makes more calls, closes more deals, and delivers better results.

Is Betty smarter than her co-worker? Not really. Is Billy given fewer hours each day? Nope. After all, one of the indisputable laws of the universe is that every person on Earth, regardless of the amount of money they have or where they are in the world, gets 24 hours in each day.

Betty gets more things done each day because she knows how to use her time well. She applies specific productivity techniques and time management strategies that let enable her to get things done quickly and easily.

How would you like to be the Betty of your workplace? Follow the tips below and you’ll be well on your way to becoming more productive and doing more in less time.

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Jot down your goals

Develop the habit of writing down your goals and tasks. Write down your tasks every morning (or the night before) and let that to-do list guide you throughout the day.

Do the same thing at a larger scale. What do you plan to accomplish by the end of the month? Where do you want to be in 6 months or a year’s time? Think about the answers to those questions, cook up a plan on how to achieve them, and put that plan on paper.

Having your goals on paper and keeping them in front of you helps you stay focused on what you need to do. Your to-do list will give your day more structure. It will help keep you on track so you won’t deviate to doing unnecessary tasks or things that aren’t part of your plan.

Break things down

Got a big major task sitting in front of you? Don’t stare helplessly at it. Instead, bring out your (metaphorical) samurai sword and cut that assignment down into bite-sized pieces.

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The key to not getting overwhelmed with the whirlwind of tasks sitting on your plate is to break them down into small, manageable tasks. Focus on one part at a time, and finish doing each part before moving on to the next one.

Think of it this way: If you’re planning a wedding, it wouldn’t be wise to select your officiant, choose a caterer, book your venue, and send out your invitations all in one day right? (Unless you want to go crazy.) Nope, you handle those tasks one by one by taking care of the most pressing ones first, like selecting a venue, before moving on to the next task.

Don’t multi-task

Don’t fall into the trap of thinking that you’ll get more things done faster if you do them all at the same time. Doing so only leads to confusion and overwhelm so avoid multitasking when you can.

Instead, do only ONE thing at a time and stick to that task until you’re done with it.

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Automate

Make a list of the routine tasks that you perform and see which ones you can automate. For instance, I use a service that automatically shares my latest blog post on Facebook and Twitter, so I don’t have to manually do so.

Get rid of all that clutter

Clutter is one of the top enemies of productivity. All those scattered post-its, paper scraps, and magazines on your desk are distracting you (both at a conscious and subconscious level) and keeping your from getting things done.

A tidy work environment is conducive to productivity. You’ll find that neatness and efficiency go hand-in-hand, so always be vigilant when it comes to cleaning up the clutter around you.

Do tasks in batches

I picked up this tip from Tim Ferriss’ book, The 4-Hour Workweek, and I have to say, it works like a charm. Doing tasks in batches means grouping similar tasks together and performing them within the same time frame.

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For example, when paying your bills, it’s better to round up all your invoices and pay them in one sitting, rather than choosing to pay your phone bill in the morning, your internet bill in the afternoon, and your credit card the next day.

Batching helps you accomplish tasks quickly and more efficiently because it saves your body the time and effort from having to switch gears from one task to the next.

Use tools if you need to

There are numerous productivity tools out there designed to help you save time and get more things done. Check out the productivity category of your app store and see which apps can help you be more efficient.

One of my personal favorites is RescueTime, a software that keeps track of your computer’s activity to help you determine how effective you are in managing your time. Then there’s Evernote, the app that lets me keep save and track my tasks and notes across multiple devices.

What do you do to stay productive? Do you use any special tools or apps? Share them in the comments below.

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Last Updated on January 21, 2020

What Is Creativity? We All Have It, and Need It

What Is Creativity? We All Have It, and Need It

Do you think of yourself as a creative person? Do you play the drums or do watercolor paintings? Perhaps compose songs or direct plays? Can you even relate to any of these so called ‘creative’ experiences? Growing up, did you ever have that ‘artistic’ sibling or friend who excelled in drawing, playing instruments or literature? And you maybe wondered why you can’t even compose a birthday card greeting–or that drawing stick figures is the furthest you’ll ever get to drawing a family portrait. Many people have this common assumption that creativity is an inborn talent; only a special group of people are inherently creative, and everyone else just unfortunately does not have that special ability. You either have that creative flair or instinct, or you don’t. But, this is far from the truth! So what is creativity?

Can I Be Creative?

The fact is, that everyone has an innate creative ability. Despite what most people may think, creativity is a skill that everyone can learn and hone on. It’s a skill with huge leverage that allows you to generate enormous amounts of value from relatively little input. How is that so? You’ll have to start by expanding your definition of creativity. Ironically, you have to be creative and ‘think out of the box’ with the definition! Creativity at its heart, is being able to see things in a way that others cannot. It’s a skill that helps you find new perspectives to create new possibilities and solutions to different problems. So, if you encounter different challenges and problems that need solving on a regular basis, then creativity is an invaluable skill to have.Let’s say, for example, that you work in sales. Having creativity will help you to look for new ways to approach and reach out to potential customers. Or perhaps you’re a teacher. In this role you have to constantly look for new ways to deliver your message and educate your students.

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How Creativity Works

Let me break another misconception about creativity, which is that it’s only used to create completely “new” or “original” things. Again, this is far from the truth. Because nothing is ever completely new or original. Everything, including works of art, doesn’t come from nothing. Everything derives from some sort of inspiration. That means that creativity works by connecting things together in order to derive new meaning or value.From this perspective, you can see a lot of creativity in action. In technology, Apple combines traditional computers with design and aesthetics to create new ways to use digital products. In music, a musician may be inspired by various styles of music, instruments and rhythms to create an entirely new type of song. All of these examples are about connecting different ideas, finding common ground amongst the differences, and creating a completely new idea out of them.

What Really Is Creativity?

Creativity Needs an Intention

Another misconception about the creative process is that you can just be in a general “creative” state. Real creativity isn’t about coming up with “eureka!” moments for random ideas. Instead, to be truly creative, you need to have a direction. You have to ask yourself this question: “What problem am I trying to solve?” Only by knowing the answer to this question can you start flexing your creativity muscles. Often times, the idea of creativity is associated with the ‘Right’ brain, with intuition and imagination. Hence a lot of focus is placed on the ‘Right’ brain when it comes to creativity. But, to get the most out of creativity, you need to utilize both sides of your brain–Right and Left–which means using the analytical and logical part of your brain, too. This may sound surprising to you, but creativity has a lot to do with problem solving. And, problem solving inherently involves logic and analysis. So instead of throwing out the ‘Left’ brain, full creativity needs them to work in unison. For example, when you’re looking for new ideas, your ‘Left’ brain will guide you to a place of focus, which is based on your objective behind the ideas you’re searching for. The ‘Right’ brain then guides you to gather and explore based on your current focus. And when you decide to try out these new ideas, your ‘Right’ brain will give you novel solutions outside of the ones you already know. Your ‘Left’ brain then helps you evaluate and tune the solutions to work better in practice. So, logic and creativity actually work hand in hand, and not one at the expense of the other.

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Creativity Is a Skill

At the end of the day, creativity is a skill. It’s not some innate or natural born talent that some have over others. What this means is that creativity and innovation can be practiced and improved upon systematically.A skill can be learned and practiced by applying your strongest learning styles. Want to know what your learning style is? Try this test. A skill can be measured and improved through a Feedback Loop, and can be continuously upgraded over time by regular practice. Through regular practice, your creativity goes through different stages of proficiency. This means that you can become more and more creative! If you never thought that creativity was relevant to you, or that you don’t have a knack for being creative… think again! You can use creativity in any aspect of your life. In fact you should use it, as it will allow you to to break through your usual loop, get you out of your comfort zone, and inspire you to grow and try new things. Creativity will definitely give you an edge when you’re trying to solve a problem or come up with new solutions.

Start Connecting the Dots

Excited to start honing your creativity? Here at Lifehack, we’ve got a wealth of knowledge to help you get started. We understand that creativity is a matter of connecting things together in order to derive new meaning or value. So, if you want to learn how to start connecting the dots, check out these tips:

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Featured photo credit: rawpixel via unsplash.com

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