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How to Be More Productive in Anything and Everything You Do

How to Be More Productive in Anything and Everything You Do

Picture this: Two people—let’s call them Billy and Betty—both work at the same marketing firm. They have the exact same job description and work load and they both sit at their desks and perform pretty much the same sets of tasks. But at the end of the each day, Betty always outperforms Billy. She makes more calls, closes more deals, and delivers better results.

Is Betty smarter than her co-worker? Not really. Is Billy given fewer hours each day? Nope. After all, one of the indisputable laws of the universe is that every person on Earth, regardless of the amount of money they have or where they are in the world, gets 24 hours in each day.

Betty gets more things done each day because she knows how to use her time well. She applies specific productivity techniques and time management strategies that let enable her to get things done quickly and easily.

How would you like to be the Betty of your workplace? Follow the tips below and you’ll be well on your way to becoming more productive and doing more in less time.

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Jot down your goals

Develop the habit of writing down your goals and tasks. Write down your tasks every morning (or the night before) and let that to-do list guide you throughout the day.

Do the same thing at a larger scale. What do you plan to accomplish by the end of the month? Where do you want to be in 6 months or a year’s time? Think about the answers to those questions, cook up a plan on how to achieve them, and put that plan on paper.

Having your goals on paper and keeping them in front of you helps you stay focused on what you need to do. Your to-do list will give your day more structure. It will help keep you on track so you won’t deviate to doing unnecessary tasks or things that aren’t part of your plan.

Break things down

Got a big major task sitting in front of you? Don’t stare helplessly at it. Instead, bring out your (metaphorical) samurai sword and cut that assignment down into bite-sized pieces.

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The key to not getting overwhelmed with the whirlwind of tasks sitting on your plate is to break them down into small, manageable tasks. Focus on one part at a time, and finish doing each part before moving on to the next one.

Think of it this way: If you’re planning a wedding, it wouldn’t be wise to select your officiant, choose a caterer, book your venue, and send out your invitations all in one day right? (Unless you want to go crazy.) Nope, you handle those tasks one by one by taking care of the most pressing ones first, like selecting a venue, before moving on to the next task.

Don’t multi-task

Don’t fall into the trap of thinking that you’ll get more things done faster if you do them all at the same time. Doing so only leads to confusion and overwhelm so avoid multitasking when you can.

Instead, do only ONE thing at a time and stick to that task until you’re done with it.

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Automate

Make a list of the routine tasks that you perform and see which ones you can automate. For instance, I use a service that automatically shares my latest blog post on Facebook and Twitter, so I don’t have to manually do so.

Get rid of all that clutter

Clutter is one of the top enemies of productivity. All those scattered post-its, paper scraps, and magazines on your desk are distracting you (both at a conscious and subconscious level) and keeping your from getting things done.

A tidy work environment is conducive to productivity. You’ll find that neatness and efficiency go hand-in-hand, so always be vigilant when it comes to cleaning up the clutter around you.

Do tasks in batches

I picked up this tip from Tim Ferriss’ book, The 4-Hour Workweek, and I have to say, it works like a charm. Doing tasks in batches means grouping similar tasks together and performing them within the same time frame.

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For example, when paying your bills, it’s better to round up all your invoices and pay them in one sitting, rather than choosing to pay your phone bill in the morning, your internet bill in the afternoon, and your credit card the next day.

Batching helps you accomplish tasks quickly and more efficiently because it saves your body the time and effort from having to switch gears from one task to the next.

Use tools if you need to

There are numerous productivity tools out there designed to help you save time and get more things done. Check out the productivity category of your app store and see which apps can help you be more efficient.

One of my personal favorites is RescueTime, a software that keeps track of your computer’s activity to help you determine how effective you are in managing your time. Then there’s Evernote, the app that lets me keep save and track my tasks and notes across multiple devices.

What do you do to stay productive? Do you use any special tools or apps? Share them in the comments below.

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Last Updated on September 20, 2018

8 Ways to Train Your Brain to Learn Faster and Remember More

8 Ways to Train Your Brain to Learn Faster and Remember More

You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

Well, here is how to train one of the most important parts of your body: your brain.

When you train your brain, you will:

  • Avoid embarrassing situations. You remember his face, but what was his name?
  • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
  • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

So how to train your brain and improve your cognitive skills?

1. Work your memory

Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

What is the simplest way to help yourself remember what you see? Repetition.

For example, say you just met someone new:

“Hi, my name is George”

Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

Got it? Good.

2. Do something different repeatedly

By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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And guess what? With enough repetition you made that happen!

But how does this apply to your life right now?

Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

3. Learn something new

It might sound obvious, but the more you use your brain, the better its going to perform for you.

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For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

4. Follow a brain training program

The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

5. Work your body

You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

6. Spend time with your loved ones

If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

7. Avoid crossword puzzles

Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

Are they fun? Yes. Do they sharpen your brain? Not really.

Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

8. Eat right – and make sure dark chocolate is included

Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

The bottom line

Now that you know how to train your brain, it’s actually time to start doing.

Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

Featured photo credit: Unsplash via unsplash.com

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