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How To Get More Done In a Day: 7 Ideas That Really Work

How To Get More Done In a Day: 7 Ideas That Really Work

Many of us have the urge to reach for more caffeine, work longer hours to get it all done, and feel defeated before even reaching the computer in the morning. That’s just the reality of modern workloads, right?

Well, it doesn’t have to be that way. In fact, it’s possible to get more done in a day without feeling overwhelmed or defeated by the herculean effort you put in. When you follow these simple suggestions, you’ll be able to reclaim more of your energy and maybe even take some much needed time away from your work on a regular basis.

1. Start with a Full Tank

The most important piece of the productivity puzzle is how you enter the ring, are you already tired and zoning out? It’s totally normal to have off days and to feel burned out if you’ve been going at it without proper rest for awhile. Do you ever wonder why you get more done after you come back from a vacation? It’s because your tank is full, and you’re able to work at an improved energy level.

What if you can’t take a vacation right now, or you’ve got a pressing project that needs to get done? Take time away from work by fully unplugging in the evenings, and getting a solid 8 or 9 hours of sleep. Most of us run on far too little sleep, and the day to day meetings, tasks, and other demands can really take a toll.

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Another idea is to take a fully unplugged day per week, like Saturday or Sunday, where you don’t check email, social media, or do any work. It can be difficult if you’re not used to it, but you’ll come back with more energy for your work every time.

2. Don’t Overcommit

As humans, we constantly overestimate what we can achieve in one day, and underestimate what we can achieve in one year. Set big goals for yourself in life, but set small achievable goals for your day to day activities.

Breaking down bigger projects and tasks helps you do the hardest thing of all: start it. Once you start on a project, you’re more likely to finish and to feel good about your progress. This is more motivating than writing down the same task you were supposed to do yesterday on tomorrow’s to do list, because you underestimated how big it was. I’ve been there, with a big task showing up on my to do list day after day for weeks, when I should have just taken the first step, then the next, etc.

3. Focus on Fewer Projects at a Time

This one is important, and we’re all guilty, but once you start putting it into place you won’t look back. To explain this idea, let me use the analogy of a highway. When you have a highway with just a few cars on it, everyone can go fast and get to their destination. But once you add more cars, things start to slow down until you get a traffic jam.

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It’s the same with the number of projects we take on at any one time. If you’re trying to work on too many projects at once, they will each progress at a slower pace than they would have if you had taken them on one after another.

This doesn’t mean that you can only have one project at a time, but it does mean not biting off more than you can chew. Do you really need to have 5 major endeavors happening simultaneously? Or can you schedule 1 for the next few weeks, the next two in one month, and the final two a few months from now?

Once I really “got” this in my life, I started to put everything on a big wall calendar in my office so I could see what major projects I had in the works during each part of the year, and it changed everything.

4. Schedule Chunks of Uninterrupted Time

Disruptions are costly. According to a study by Microsoft, it takes the brain 15 minutes to re-focus after losing your train of thought during your work. Every time you’re interrupted, whether it’s by a “ping!” from your email or a text message, someone calling you on the phone, or you checking your stock prices… you’re robbing yourself of the focus you need to get the work done.

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There are ways to get around interruptions, even if you’re responsible for them, by installing simple scripts on your computer to block the internet like Freedom or Concentrate. You can also start to train friends and family members to use asynchronous forms of communication, which means they can leave you a message and you’ll get back to them after your focused chunks of time. The key is to stick to your own schedule, so that people take your boundaries seriously and don’t expect to get an email or a call back within minutes of leaving a message.

5. Use the Pareto Principle to Eliminate Overwhelm

Any discussion about getting more done in the day needs to cover the high priority tasks, and not just the busy work. Busy work is the reason most of us feel so overwhelmed, and why we look back at the end of the day and wonder why we didn’t get anything of real value done.

By applying Pareto’s principle and focusing on the 20 percent of the tasks that yield 80 percent of the results in your work, you can prioritize the important work first. We all have tasks that need to get done, but that honestly don’t bring a lot of value to our work. Maybe it’s getting back to your vendors about some questions they had, filing your taxes, or writing reviews. If you schedule these toward the end of your day, you’ll be prioritizing the high impact work that will move the needle in your business and career.

6. Close The Loops & Capture Stray Thoughts

One easy tip for how to get more done in a day is to make space in your mind, so you can focus. Sometimes while you’re at work, or maybe before you fall asleep, you’ll have a stray thought: remember to finish XYZ, or follow up with ABC. These are important little bursts of thought, and if you don’t write these things down then a part of your brain will be working hard to make sure you don’t forget.

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Instead of keeping these stray thoughts in your head as you go about your day, or hoping you’ll remember when you wake up in the morning, jot them down in a notepad. Then each morning or evening, simply review your notepad and transfer any ideas or tasks into your regular to do list system. This way, you’re sending a strong message to your brain that you’re taking care of business, and to keep sending these important reminders, but not to worry because you’ll get them handled.

7. Leave Breadcrumbs for Yourself

This is a tricky one: have you ever found yourself working on something, then needing to do some research to complete the task… and losing track of where you were when you left off?

The simple solution is to leave breadcrumbs for yourself, so you can come back to your original work without having to start from the beginning. This often happens to me when I’m programming: I need to look something up, and when I resurface from my research haze, I forget what I was originally trying to solve or achieve. Now that I leave breadcrumbs for myself, I don’t waste any time jumping back onto my original train of thought.

Which of these 7 ideas are you going to implement to help you get more done in a day? Which ones were you already doing? I’d love to know, leave a comment below.

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Last Updated on March 15, 2019

How to Be a Leader Who Is Inspiring and Influential

How to Be a Leader Who Is Inspiring and Influential

When I began managing people 15 years ago, I thought having a fancy title was synonymous with influence. Over time, I learned that power is conferred based on likeability, authenticity, courage, relationships and consistent behavior. When leaders cultivate these attributes, they earn power, which really means influence.

Understanding influence is essential to professional growth, and companies rise and fall based on the quality of their leadership.

In this article, we will look into the essentials of effective leadership and how to be a leader who is inspiring and influential.

What Makes a Leader Fail?

A host of factors influence a leader’s ability to succeed. To the extent that leaders fail to outline a compelling vision and strategy, they risk losing the trust and confidence of their teams. Employees want to know where a company is going and the strategy for how they will get there. Having this information enables employees to feel safe, and it allows them to see mistakes as part of the learning journey versus as fatal occurrences.

If employees and customers do not believe a company’s leadership is authentic and inspiring, they may disengage, or they may be less inclined to offer constructive criticism that can help a company innovate or help a leader improve.

And it is not just the leadership at the top that matters. Middle managers play a distinct role in guiding teams. Depending on the company’s size, employees may have more access to mid-level managers than they do members of the C-suite, meaning their supervisors and managers have greater influence on the employee and the customer experience.

What Is Effective Leadership?

Effective leadership is inspiring, and it is influential. Cultivating inspiring and influential leaders requires building relationships across the company.

Leaders must be connected to both the teams they lead as well as to their own colleagues and managers. This is key as titles do not make a person a leader, nor do they automatically confer influence. These are earned through trusting relationships. This explains why some leaders can get more out of their teams than others and why some leaders experience soaring profits and engagement while others sizzle out.

Eric Garton said in an April 25, 2017, Harvard Business Review article:[1]

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“… inspiring leaders are those who use their unique combination of strengths to motivate individuals and teams to take on bold missions – and hold them accountable for results. And they unlock higher performance through empowerment, not command and control.”

How to Be an Inspiring and Influential Leader

To be an inspiring and influential leader requires:

1. Courage

The late poet Maya Angelou once said,

“Courage is the most important of all the virtues, because without courage you can’t practice any other virtue consistently. You can practice any virtue erratically, but nothing consistently without courage.”

Courage is required in the workplace when implementing new strategies, especially when they go against professional norms.

For instance, I heard Lisa TerKeurst, bestselling author and founder of Proverbs 31 Ministries, explain her decision to move away from her company’s magazine. While the organization had long had a magazine, she saw a future where it didn’t exist.

In order to make the switch, she risked angering her team members and customers. She took a chance, and what started out as a monthly newsletter, has grown into a multi-dimensional organization boasting half a million followers. Had Lisa not found the courage to change the direction of her organization, they undoubtedly would not have been able to experience such exponential growth.

It also takes courage to give and receive feedback. When leaders see employees who are not living into the company’s mission or who are engaging in behavior that may undermine their long-term success, one must risk temporary angst and speak candidly with the colleague in question.

Similarly, it takes courage to hear constructive criticism and try to change. In business, as in life, courage is necessary for being an inspiring and influential leader.

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2. A Commitment to Face Your Internal Demons.

If you feel great about yourself, enter a leadership position. You are likely to be triggered in ways you didn’t think possible. You are also likely to receive feedback that may leave you second-guessing yourself and your leadership skills.

The truth about leading others is that you get to a point where you realize that it is difficult to take people to places where you yourself haven’t gone.

To be an influential and inspiring leader, you have to face your own demons and vow to continually improve. Influential leaders take their personal evolution serious, and they invest in coaching, therapy and mindfulness to ensure that their personal struggles do not overshadow their professional development.

3. A Willingness to Accept Feedback

Inspiring and influential leaders are not afraid to accept feedback. In fact, they actively solicit it. They understand that everyone in their life has a lesson to teach them, and they are willing to accept it.

Inspirational leaders understand that feedback is neither good nor bad but rather an offering that is critical to growth. Even when it hurts or is an affront to the ego, influential leaders understand that feedback is critical to their ability to lead.

4. Likability

Some people will argue that leaders need not worry about being liked but should instead focus on being respected. I disagree. Both are important.

When team members like their boss and believe their boss likes them, they are more likely to go the extra mile to fulfill departmental or organizational goals. Likable leaders are moved to the front of the line when it comes to being influential.

Relatedly, when colleagues feel management dislikes them, they experience internal stress and can spend unnecessary time focusing on the source of their manager’s discontent versus the work they have been hired to do.

So, likability is important for both the leader and the people she leads.

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5. Vulnerability

Vulnerability is critical for being an inspiring leader. People want the truth. They admire leaders who can occasionally demonstrate vulnerability. It promotes deeper relationships and inspires trust.

When leaders can showcase vulnerability appropriately, they destroy the illusion that one must be perfect to be a leader. They also demonstrate that vulnerability is not a dirty word; they too can be vulnerable and ask for a helping hand when necessary.

6. Authenticity

Authenticity is about living up to one’s stated values in public and behind closed doors.

Influential leaders are authentic. They set to live out their values and use those values to guide their decisions. The interesting thing about leadership is that people are not looking for perfect leaders. They are, in part, looking for leaders who are authentic.

7. A True Understanding of Inspiration

Effective leaders are inspirational. They understand the power of words and deeds and use both strategically.

Inspiring leaders appropriately use stories and narratives to enable the teams around them to see common situations in an entirely new light.

Inspirational leaders also showcase grit and triumph while convincing the people around them that success and victory are attainable.

Finally, inspiring leaders encourage the teams they lead to tap into their own genius. They convince others that genius is not reserved for a select few but that most people have it in them.

As explained in the article True Leadership: What Separates a Leader from a Boss:

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“A leader creates visions and motivates team members to work together towards the same goal.”

8. An Ability to See the Humanity in Others

Inspiring and influential leaders see the humanity in others. Rather than treating their teams as mere tools to accomplish organizational goals, they believe the people around them are unique beings with inherent value.

This means knowing when to pause to address personal challenges and dispelling with the myth that the personal is separate from the professional.

9. A Passion for Continual Learning

Inspiring and influential leaders are committed to continual learning. They invest in their own development and take responsibility for their professional growth.

These leaders understand that like a college campus, the workplace is a laboratory for learning. They believe that they can learn from multiple generations in the workplace as well as from people from diverse racial and ethnic backgrounds.

Influential leaders proactively seek out opportunities for learning.

The Bottom Line

No one said leadership was easy, but it is also a joy. Influencing others to action and positively impacting the lives of others is a reward unto itself.

Since leadership abounds, there is an abundance of resources to help you grow into the type of leader who inspires and influences others.

More Resources About Effective Leadership

Featured photo credit: Markus Spiske via unsplash.com

Reference

[1] Harvard Business Review: How to Be an Inspiring Leader

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