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Get Things Done Despite Single Point Failures

Get Things Done Despite Single Point Failures

Imagine a scenario where you are full of enthusiasm to start working on a task or a certain part of a project. You are really ready to kick some butt… until you realize that your hands are tied: Perhaps you can’t start working on the task because someone else’s input is needed first, or maybe a network drive which stores your project files is inaccessible because of a hardware failure.

Since you are unable to continue with your work for now, the next logical question is: How are you going to prepare for these kinds of scenarios the next time, so that you won’t end up wasting your time again?

Are you too busy to prepare?

There is one obvious reason why you are experiencing the frustration over what just happened: You weren’t prepared enough for a scenario like this. Exactly why you were unprepared was a result of two reasons:

First, you didn’t allocate enough time for the preparation. Since you were busy with your other stuff, you neglected the preparation—even if you knew it was necessary.

Perhaps you even thought that preparing was unnecessary in the first place. You didn’t understand the importance of it and you didn’t bother sitting down and thinking of your plan B for your task or for your project.

So there you are, and you don’t know what to do next since you don’t have any secondary plan in place.

Trusting too much that things go well

You have now realized that the unprepared route you have taken is not a professional way to do things, and simply assuming that everything will go OK is not a solid plan.

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It goes without saying that you need to learn to appreciate the planning part as well. It doesn’t matter how good your task list looks; if the tasks are not executable because of unexpected dependencies, you can trash your task list this very moment.

When you learn to see the big picture and allocate enough time for planning, only then are you able to avoid the roadblocks and stop wasting your time.

Learn to stop (in order to keep on going)

From now on you should do certain things to secure the smooth execution of your tasks and projects.

First, take enough time to plan your next move. In fact, FORCE yourself to take the time for planning. It will pay off handsomely, especially when things are not going as planned.

Understand that planning time is actually working on the task already: It’s preparing for the worst-case scenario and making sure that everything goes well if something unexpected happens.

Secondly, see every part of the task: Who is involved, which systems are being used, and which parts are integral to your work?Seeing this in advance is crucial, because it gives you a better level of preparedness later on.

Thirdly, imagine every possible scenario before taking action. What happens if a system goes down? What about a situation where you need another person’s input before you can continue with your own work?

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Once you have considered these scenarios in advance, you can continue with your work without minimum downtime. And believe me—it’s more than possible that you are going to experience the unexpected, something that wasn’t written on your task list.

Keep the ball rolling by preventing these 4 common SPOF scenarios

SPOF stands for Single Point of Failure, and it’s a fancy way of saying that if one part of the system collapses, it takes the whole system down.

Apply this knowledge to your project or a task the same way: If your work is dependent of something or someone and the person or system lets you down, then your work gets delayed and time gets wasted.

Here are the four most common scenarios that you can prevent with some planning. Be proactive on these and your work will continue as smoothly as possible.

1. Task cannot be continued without someone else’s input first

Oftentimes your work can only continue when someone else has done his/her part first. To make sure that this is the case, spot these kinds of tasks in the early phases of your project and prioritize them if possible.

The sooner you start with the delegation, set deadlines and communicate clearly why the task is important to take care of, the bigger chance there is to have the necessary input completed before you are starting your part.

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2. You have lost your work

Do you take backups regularly? Is it easy to restore things back to normal if your hard disk crashes? If you answered no to these questions, then make sure you fix the situation as quickly as possible.

First, try saving your content in the cloud. For instance, I’m saving all the important documents not only to my hard drive, but also to DropBox by using its client software. If my hard drive happens to crash, the backup copy is available on the cloud.

Then, buy an additional backup system for your computer. In many cases, this can be bought as a service that is offered by your Internet Service Provider. You can also subscribe to an onlinebackup system.

3. You realize you can’t do the task yourself

Have you ever realized that completing a certain task will actually require expertise that you don’t own? And since you don’t have the expertise, the task can’t be done right now? Well, I have run into this issue many times before, and with a little preparation this can be avoided.

In this situation everything comes down to the planning, where you actually go through the different scenarios (as mentioned before). During this phase, you also understand whether you can do the work yourself or if you have to hire an outsider to do the work for you.

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Be absolutely honest with yourself about this: If you have any doubts that you can’t do the task yourself, it’s better to outsource it. Nothing is worse than doing a mediocre job yourself, when the results could be outstanding by an outsider.

Be sure to gather the required expertise well before you start working on your task/project. That way you are not wasting your time on doing the task yourself.

4. Your idea is lost

You have this great idea that popped into your head while you were at work, but now you can’t remember what it is. Had you stored it immediately, you’d still have an idea and it could potentially add a bigger figure to your bottom line or save hours of your work.

You owe it to yourself to write down the idea immediately as it pops into your head. You could use traditional pen and paper, use your mobile phone to store it temporarily (even if it hasn’t got Internet access) or even use your smartphone for storing the idea directly on Google Docs or EverNote.

Don’t convince yourself that “I’ll remember the idea when I get back home”. Most likely you’ll forget it and feel annoyed and frustrated.

Conclusion

As you can see, there are many things that can halt your productivity and cause you to waste your time. Don’t let this happen and create a fail-proof system which lets you continue with your work – even if one part of the system collapses.

Make sure you spend enough time by going through the different scenarios in advance. You’ll thank yourself that you did this when something unexpected happens.

Over to you: How do you make sure you can continue with your tasks – even when part of the system collapses?

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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