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Five Ways to Beat Your Procrastination Habit – Now!

Five Ways to Beat Your Procrastination Habit – Now!

Procrastination. We all do it, and know the feeling of remorse after we set out do something but end up completely off-task. You would think we’d learn after the first – or at least the 5th – time of procrastinating that it’s not in our best interest. It’s a classic example of our impulses beating out forethought, like when you eat that whole bag of potato chips or skip the gym even though you know you’ll regret it later. We don’t usually learn from past detrimental behaviors when the immediate gratification precedes the distant, more favorable payoff.

The two key features that determine payoffs are the actual reward and the temporal contiguity. The temporal contiguity is how soon the payoff comes after a certain behavior is exhibited. For example, you eat a potato chip and feel pretty satisfied the moment the salt and oil touches your taste buds. These immediate payoffs are incredibly hard to resist. This is similar to choosing to get on Facebook instead of write that essay: you pretty much feel satisfied immediately after logging on, where as the essay may take hours to finish. But hopping on Facebook before chipping away at the essay means it will be even longer before you feel the satisfaction of having your work done, and why would you want to delay that satisfaction? Here are five concepts to help you stay on track and earn the greater yet often delayed reward.

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1. Pomodoro Technique

The Pomodoro Technique is great for people who like to work in short productive bursts. Usually you work in 25 minutes intervals with about 5 minutes breaks between each work session. Then after four work sessions, you get a longer 20 or 30 minute break. It’s a good idea to set out the tasks you need to accomplish and set goals for each 25 minute chunk of time: The limited amount of time in each interval can make you more productive.

2. Parkinson’s Law

The idea behind Parkinson’s Law is that work fills the amount of time you allow it to. Now, this idea may actually fuel procrastination if you think you can leave something to the last minute and get it done, but the idea is to use it in the reverse way. For example, give yourself a start and end time to work in a focused, rather than an ambiguous, time frame to avoid distractions from seeping in.

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3. Pareto Principle

According to the Pareto principle, 20% of your time is used to fill the majority of your important goals. If you can get the majority of your work done with only 20% of your time, this is incentive to structure your time so you don’t waste it. If you feel you won’t be productive, don’t force yourself to slug through a task you could do more efficiently in a better state. Efficiency should always be put first. If you’re feeling sick or hungover, use the first part of time to do less mentally draining yet necessary tasks like e-mails, scheduling and reading the news. Then use your most alert time to get through the most challenging tasks.

4. Quadrant Method

This is also known as the Eisenhower method. With the Quadrant Method, you categorize tasks into one of four quadrants. The top two columns are labeled “Urgent” and “Not Urgent,” and the first two rows are labeled “Important and “Not Important.” Once you have tasks categorized, focus all your energy on the Urgent and Important tasks. Then once those are, done focus on the not Urgent but Important tasks. Not Urgent and Not Important should really be avoided while the Not Important but Urgent should not be allowed to take up more than a small portion of your time.

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5. Time chunking

Time chunking is a more general concept, but can be useful if you want more flexibility with your work time. The idea is to dedicate certain times of the day or certain days of the week to different task categories. You can even add in “Waste Time” as a category so you can plan on doing all that would normally serve as distractions during work time. At least with this method you actively decide how you spend your time rather than getting sucked into unintentional behaviors.

While we cannot focus all of our mental energy 100% of the time, we can actively decide how our time is spent and ultimately maximize this limited time.

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Last Updated on February 19, 2020

11 Google Chrome Apps & Features for Getting More Done with Less Effort

11 Google Chrome Apps & Features for Getting More Done with Less Effort

In today’s fast-paced and never-ending busy world, we are overwhelmed by tasks that need to be completed by tight deadlines. With so much technology it is difficult to find the right tools to help boost our efficiency. And, many tools get obsolete so its essential to stay up-to-date to know when you will have to make adjustments to these tools. Independently of where you work, there’s a good chance that you have to be working on a PC or a laptop.

Do you are feel like you do not have enough time, or cannot accomplish much as of late? It is recommended to take a step back and look at the big picture. Also, you want to explore new and innovative ways to improve productivity.

In this article, I outline 11 features and apps within the Chrome browser that can help you do just that.

Minimizing Tabs

Let’s face it we all have more than a dozen tabs opened on our computers. One neat trick to still keep most of them open is to turn them into pinned tabs. On Google Chrome you can right-click the tab and select “Pin Tab” option. This turns the tab into an icon enabling you to continue multitasking.

Pinning a tab anchors the tabs on the left of your toolbar; a great benefit of the “Pin Tab” feature is that you can’t close these tabs accidentally since the “X” disappears after pinning them.

Incognito Mode

Google Chrome is a very easy-to-use and intuitive. But, Google does collect our browsing data; so to remedy this, you can use Incognito Mode. This feature does not keep your browsing or download history. You can enable or access it in three different ways:

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  1. Press Ctrl/Command+shift+N
  2. Select File Menu and choose New Incognito Window
  3. Download extension New Incognito Window

This feature is very handy if you’d rather not have your browsing history stored and utilized for future advertisement or suggested pages.

Save Webpages as PDF Files

Have you ever browsed interesting or important information and then forgot to bookmark or save it in “favorites”, making it impossible to find again? Chances are you have done this on a number of occasions.

Thankfully, there is an easy solution. You can save webpages as PDF files. On your keyboard, press control/command+p and you will be able to save webpages as PDFs.

Open Recently-closed Tabs

Ever had dozens of tabs opened and all of a sudden your browser shuts down? It has probably happened to all of us. You can easily recover all of your tabs using two approaches. Don’t panic if this happens because there is a workaround and solution for it.

One is by pressing Ctrl/CMD+Shift+T.

The other approach is to click on the three vertical dots on your browser and hover over “History”.

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Solve Mathematical Problems

Google’s Chrome browser doesn’t just search for relevant and updated information. It is also capable of performing some mathematical problems. Within the omnibox (Chrome’s address or URL bar), you can perform mathematical exercises.

For example, if you are struggling with percentages you can search 20 percent of x amount and it will instantly provide a result. Pretty handy, right?!

Play Media Files

Are you frequently met with difficulties when playing or watch a video files? Well, once again Chrome comes to the rescue. You can can listen or play videos from all sorts of movie or music files (mp3, mp4, .mov, .mkv, .ogv, .webm, .wav, etc.) by simply dragging the file into the search bar.

In addition, you can view images, PDF files and Microsoft Office files, too.

Navigate Swiftly Between Tabs

With all of those tabs opened comes great navigation responsibilities. Rather than clicking through every tab, you can use shortcut keys like Ctrl+Tab to navigate all of the different tabs. Also, you are able to navigate to the first tab by pressing Ctrl-1, Ctrl-2, and so on. If you want to switch to the very last tab, press Ctrl-9.

Stay Focus(e)d

Computers nowadays have awesome capabilities.

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Sometimes we like to get work done, but let’s face it, we’re all human. We sometimes procrastinate by visiting a website we really like, or maybe take a break with watching a flick on Netflix, a video on YouTube or browsing Facebook.

With Chrome’s StayFocusd extension, you can truly stay focused and get more done in less time.

This extension naturally helps you stay more productive by limiting the amount of time you spend on websites. You can set the time and it will automatically block those sites after a certain period.

Grammarly for Editing

Grammarly is a must have, and it’s really a complete powerhouse. Grammarly helps you check your grammar and spelling for everything you write online.

You can use it professionally or as a student, which will make the editing process much easier and more efficient. Furthermore, it can automatically check for typos when you send an email, type a Tweet, or post a Facebook comment. It’s like having your own personal copyeditor!

Loom

There are times that words in an email or written text in a chat app will just not convey the right meaning.

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There is a saying that a picture is worth a thousand words. Well, the same is true of videos.

With Loom, you can capture, narrate and immediately share video recordings of your screen, which will help coworkers understand issues you are facing, or to easily convey an explanation on screen. Plus, with video you will be able to easily walk people through a process, and you can use it to create simple how-to videos.

Chrome Calendar Extension

No matter what your level of responsibility is at your job, Google Calendar is another essential resource to have at your fingertips.

Specifically, you can have this extension added as an icon in the toolbar of your browser, which I highly recommend. Once you add the extension to your browser, you can check for upcoming events with a single click without leaving your current page.

Final Thoughts

Google Chrome has definitely evolved from its inception. As you can see you have a very powerful tool that comes as a free installation and is loaded with dozens of capabilities. The above listed Chrome apps can resolve some of the most common obstacles to your time management and productivity.

Featured photo credit: Benjamin Dada via unsplash.com

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