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Find Out How Not To Be Late Again With These Simple Steps

Find Out How Not To Be Late Again With These Simple Steps

Why does it seem like we are running around like chickens without a head? We fill up our schedules with to-do lists, events, meetings, and everything else in between. With such a busy schedule and a limited amount of time throughout the day, it’s easy to be late. Why does it seem like there aren’t enough hours in the day? If you want to find out how not to be late again, you need to take these steps!

Be Organized and Plan

First things first: you need to be organized with your schedule and plan! I highly suggest that you plan your week every Sunday evening. If you are determined to be on time, you must first know what is on your schedule and at what times. Give yourself time in between meetings to unwind and get refocused for the next meeting. It will be important for you to pace yourself throughout your day so that you don’t get overwhelmed and burnt out.

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Arrive at Least 10 Minutes Early

When you organize and plan out your week every Sunday evening, it will be important for you to leave enough room in between meetings/events to arrive at the location at least 10 minutes early. That way you won’t feel stressed about being late. Personally, I would rather be waiting instead of being the one walking in late. When you come early, it shows that you care. Be prepared with what you need to bring and be 100% there.

Set an Alarm

Whether it be your phone or a watch, set an alarm for when you need to leave and get to the location. Give yourself time to get ready and drive to where you need to be. Keep in mind to always arrive at the location at least 10 minutes early. You can even have an alarm on your calendar and be notified via phone and/or email. Be creative and do what works for you.

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Prepare the Night Before

When it comes to being on time, what helps me is to figure out what I want to wear the night before and have it ready to go in the morning.  Prepare the coffee machine the night before and have it set for when you want it to be ready in the morning. Prepare and organize the night before what you need in the morning. For everything that needs to happen in the morning, try to prepare as much as possible the night before. This helps you will feel much more relaxed when you wake up.

Value Yourself and Your Time

“Time is the coin of your life. It is the only coin you have, and only you can determine how it will be spent. Be careful lest you let other people spend it for you” -Carl Sandburg

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When it comes to being on time, it’s all about valuing your time. When you value your time, you value how you spend it. If you are constantly running around and being late to events, it’s important for you to evaluate how much you value your time. Time is precious, and how you spend it all depends on you. When you are able to value your time, you will start to appreciate how you spend your time. We experience so many distractions every day that we can easily be pulled away from what we need to do. Other people or noise from the outside world can take away your precious time if you allow it to happen. Start valuing yourself and your time.

Habits

“Chains of habit are too light to be felt until they are too heavy to be broken” -Warren Buffett

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When it comes to being on time, it’s all about creating good habits. Get rid of bad habits and start focusing on habits that helps you. Implement these steps by creating habits that will eventually become second nature for you. Plan out your week every single Sunday. Always arrive 10 minutes early. Set an alarm for all of your meetings and events. Prepare everything the night before. Start valuing yourself and how you spend your time. It takes about 21 days to create a habit. Focus on the habits you want to start establishing, and make sure you are consistent every day when creating them.

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Tiffany Mason

Tiffany is a life coach empowering women to unleash their feminine essence & design a meaningful life & marriage.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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