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9 Ways To Work Smarter Than Others

9 Ways To Work Smarter Than Others

Do you ever have lots of work to do and not enough time to get it all done? That’s not unusual. Many people complain about having a never-ending to-do list with items that never seem to get ticked off. But it doesn’t have to be this way. There are ways to improve your daily experience and get more work done more quickly and more efficiently. With a couple of simple changes to your day, you can turn yourself into a powerhouse of productivity and efficiency. The best place to start is with your goals.

1. Know your goals

If you are clear about what you want to achieve, that’s a great start. People who don’t define their weekly, monthly or yearly goals end up being the busy fools, frantically racing from one task to the next without really knowing which one is their priority. Having clearly-defined goals eliminates this possibility. Knowing what you are aiming for helps when deciding what is your top priority and what you should be working on each day. Once you decide which tasks have priority, the next step is to schedule them.

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2. Schedule your time

My number one tip for beating procrastination and staying focused is to use your calendar. What gets scheduled gets done, or at least doesn’t get forgotten about. Once you schedule something into your calendar, it will get done sooner or later. So often people complain that urgent daily tasks push out what they had scheduled. This may happen at times, so when it does, reschedule your planned task for tomorrow or your next available slot. But remember to always ask yourself which task has priority. Sometimes tasks appear urgent but they could actually wait for tomorrow.

3. Turn stuff off

Ever get disturbed by a text message while you are writing a report, or by an email notification while concentrating on important documentation? If you want to be smarter than others, the wisest solution is to switch off your phone and gadgets and close any programs on your computer that you are not currently using.

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4. Use a task management system

You need a place to store and prioritize your tasks. Don’t use your inbox as a to-do list. If you do, you will always be reacting to the work other people want you to do instead of what you have planned to do. Use a task list and your calendar to schedule the work you choose to do.

5. Work with your energy

Some of us are night owls, while others are early birds. Know which one you are and work with your energy and focus. Plan the difficult work for the times when you have the most energy. The post-lunch slump is never a good time for brainstorming important projects. Most people are more alert and focused in the morning.

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6. Get enough sleep

Sleep is vital for focus and productivity. If you want to work smarter, make sure you are getting enough sleep. Lack of sleep affects the neurons in the brain and makes Jack a dull boy!

7. Get plenty of exercise

Branson’s number one productivity tip is exercise, so make it your first priority. Exercise creates energy and focus. It reduces stress and increases well-being. Try to get some exercise daily — not only will you work smarter, you will feel great too.

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8. Drink water during the day

Because our bodies are said to be made of 70% water, being low on water will affect every cell in your body. If you want to work smarter, you better be sure the cells in your brain have enough water. Dehydration will drain your energy and affect your brain’s ability to focus.

9. Don’t skip meals

Lack of energy and low blood sugar are two states you want to avoid if you are trying to focus and get things done. Regular meals throughout the day will reduce the possibility of an afternoon or midday slump, or a slump at any time of the day. Eat a substantial breakfast and try not to eat too large a meal in the middle of the day. This will maintain your energy levels throughout the day and keep your brain on high alert.

Try any of these ways to work smarter and you will get a lot more work done while feeling more focused, energetic, and maybe even happier, too.

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Published on July 17, 2018

How Productive People Compartmentalize Time to Get the Most Done

How Productive People Compartmentalize Time to Get the Most Done

I’ve never believed people are born productive or organized. Being organized and productive is a choice.

You choose to keep your stuff organized or you don’t. You choose to get on with your work and ignore distractions or you don’t.

But one skill very productive people appear to have that is not a choice is the ability to compartmentalize. And that takes skill and practice.

What is compartmentalization

To compartmentalize means you have the ability to shut out all distractions and other work except for the work in front of you. Nothing gets past your barriers.

In psychology, compartmentalization is a defence mechanism our brains use to shut out traumatic events. We close down all thoughts about the traumatic event. This can lead to serious mental-health problems such as Post Traumatic Stress Disorder (PTSD) if not dealt with properly.

However, compartmentalization can be used in positive ways to help us become more productive and allow us to focus on the things that are important to us.

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Robin Sharma, the renowned leadership coach, calls it his Tight Bubble of Total Focus Strategy. This is where he shuts out all distractions, turns off his phone and goes to a quiet place where no one will disturb him and does the work he wants to focus on. He allows nothing to come between himself and the work he is working on and prides himself on being almost uncontactable.

Others call it deep work. When I want to focus on a specific piece of work, I turn everything off, turn on my favourite music podcast The Anjunadeep Edition (soft, eclectic electronic music) and focus on the content I intend to work on. It works, and it allows me to get massive amounts of content produced every week.

The main point about compartmentalization is that no matter what else is going on in your life — you could be going through a difficult time in your relationships, your business could be sinking into bankruptcy or you just had a fight with your colleague; you can shut those things out of your mind and focus totally on the work that needs doing.

Your mind sees things as separate rooms with closable doors, so you can enter a mental room, close the door and have complete focus on whatever it is you want to focus on. Your mind does not wander.

Being able to achieve this state can seriously boost your productivity. You get a lot more quality work done and you find you have a lot more time to do the things you want to do. It is a skill worth mastering for the benefits it will bring you.

How to develop the skill of compartmentalization

The simplest way to develop this skill is to use your calendar.

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Your calendar is the most powerful tool you have in your productivity toolbox. It allows you to block time out, and it can focus you on the work that needs doing.

My calendar allows me to block time out so I can remove everything else out of my mind to focus on one thing. When I have scheduled time for writing, I know what I want to write about and I sit down and my mind completely focuses on the writing.

Nothing comes between me, my thoughts and the keyboard. I am in my writing compartment and that is where I want to be. Anything going on around me, such as a problem with a student, a difficulty with an area of my business or an argument with my wife is blocked out.

Understand that sometimes there’s nothing you can do about an issue

One of the ways to do this is to understand there are times when there is nothing you can do about an issue or an area of your life. For example, if I have a student with a problem, unless I am able to communicate with that student at that specific time, there is nothing I can do about it.

If I can help the student, I would schedule a meeting with the student to help them. But between now and the scheduled meeting there is nothing I can do. So, I block it out.

The meeting is scheduled on my calendar and I will be there. Until then, there is nothing I can do about it.

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Ask yourself the question “Is there anything I can do about it right now?”

This is a very powerful way to help you compartmentalize these issues.

If there is, focus all your attention on it to the exclusion of everything else until you have a workable solution. If not, then block it out, schedule time when you can do something about it and move on to the next piece of work you need to work on.

Being able to compartmentalize helps with productivity in another way. It reduces the amount of time you spend worrying.

Worrying about something is a huge waste of energy that never solves anything. Being able to block out issues you cannot deal with stops you from worrying about things and allows you to focus on the things you can do something about.

Reframe the problem as a question

Reframing the problem as a question such as “what do I have to do to solve this problem?” takes your mind away from a worried state into a solution state, where you begin searching for solutions.

One of the reasons David Allen’s Getting Things Done book has endured is because it focuses on contexts. This is a form of compartmentalization where you only do work you can work on.

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For instance, if a piece of work needs a computer, you would only look at the work when you were in front of a computer. If you were driving, you cannot do that work, so you would not be looking at it.

Choose one thing to focus on

To get better at compartmentalizing, look around your environment and seek out places where you can do specific types of work.

Taking your dog for a walk could be the time you focus solely on solving project problems, commuting to and from work could be the time you spend reading and developing your skills and the time between 10 am and 12 pm could be the time you spend on the phone sorting out client issues.

Once you make the decision about when and where you will do the different types of work, make it stick. Schedule it. Once it becomes a habit, you are well on your way to using the power of compartmentalization to become more productive.

Comparmentalization saves you stress

Compartmentalization is a skill that gives you time to deal with issues and work to the exclusion of all other distractions.

This means you get more work done in less time and this allows you to spend more time with the people you want to spend more time with, doing the things you want to spend more time doing.

Featured photo credit: Pexels via pexels.com

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