Advertising
Advertising

9 Ways To Work Smarter Than Others

9 Ways To Work Smarter Than Others

Do you ever have lots of work to do and not enough time to get it all done? That’s not unusual. Many people complain about having a never-ending to-do list with items that never seem to get ticked off. But it doesn’t have to be this way. There are ways to improve your daily experience and get more work done more quickly and more efficiently. With a couple of simple changes to your day, you can turn yourself into a powerhouse of productivity and efficiency. The best place to start is with your goals.

1. Know your goals

If you are clear about what you want to achieve, that’s a great start. People who don’t define their weekly, monthly or yearly goals end up being the busy fools, frantically racing from one task to the next without really knowing which one is their priority. Having clearly-defined goals eliminates this possibility. Knowing what you are aiming for helps when deciding what is your top priority and what you should be working on each day. Once you decide which tasks have priority, the next step is to schedule them.

Advertising

2. Schedule your time

My number one tip for beating procrastination and staying focused is to use your calendar. What gets scheduled gets done, or at least doesn’t get forgotten about. Once you schedule something into your calendar, it will get done sooner or later. So often people complain that urgent daily tasks push out what they had scheduled. This may happen at times, so when it does, reschedule your planned task for tomorrow or your next available slot. But remember to always ask yourself which task has priority. Sometimes tasks appear urgent but they could actually wait for tomorrow.

3. Turn stuff off

Ever get disturbed by a text message while you are writing a report, or by an email notification while concentrating on important documentation? If you want to be smarter than others, the wisest solution is to switch off your phone and gadgets and close any programs on your computer that you are not currently using.

Advertising

4. Use a task management system

You need a place to store and prioritize your tasks. Don’t use your inbox as a to-do list. If you do, you will always be reacting to the work other people want you to do instead of what you have planned to do. Use a task list and your calendar to schedule the work you choose to do.

5. Work with your energy

Some of us are night owls, while others are early birds. Know which one you are and work with your energy and focus. Plan the difficult work for the times when you have the most energy. The post-lunch slump is never a good time for brainstorming important projects. Most people are more alert and focused in the morning.

Advertising

6. Get enough sleep

Sleep is vital for focus and productivity. If you want to work smarter, make sure you are getting enough sleep. Lack of sleep affects the neurons in the brain and makes Jack a dull boy!

7. Get plenty of exercise

Branson’s number one productivity tip is exercise, so make it your first priority. Exercise creates energy and focus. It reduces stress and increases well-being. Try to get some exercise daily — not only will you work smarter, you will feel great too.

Advertising

8. Drink water during the day

Because our bodies are said to be made of 70% water, being low on water will affect every cell in your body. If you want to work smarter, you better be sure the cells in your brain have enough water. Dehydration will drain your energy and affect your brain’s ability to focus.

9. Don’t skip meals

Lack of energy and low blood sugar are two states you want to avoid if you are trying to focus and get things done. Regular meals throughout the day will reduce the possibility of an afternoon or midday slump, or a slump at any time of the day. Eat a substantial breakfast and try not to eat too large a meal in the middle of the day. This will maintain your energy levels throughout the day and keep your brain on high alert.

Try any of these ways to work smarter and you will get a lot more work done while feeling more focused, energetic, and maybe even happier, too.

More by this author

Ciara Conlon

Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

Why Failure Can Take You One Step Closer to Success 15 Productivity Hacks That Speed Up Your Efficiency 11 Health Benefits of Green Tea (+ How to Drink It for Maximum Benefits) How to Not Forget Things Easily with These 5 Simple Ways So You Think You Can Multitask? Think Again.

Trending in Productivity

1 How to Be Productive at Home and Make Every Day a Productive Day 2 7 Things to Remember When You’re Going Through Tough Times in Life 3 20 Productive Hobbies That Will Make You Smarter and Happier 4 Ditch Work Life Balance and Embrace Work Life Harmony 5 The Pomodoro Technique: Is It Right for You to Boost Productivity?

Read Next

Advertising
Advertising
Advertising

Last Updated on May 24, 2019

How to Be Productive at Home and Make Every Day a Productive Day

How to Be Productive at Home and Make Every Day a Productive Day

If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

Below you’ll find six easy tips that will help you make the most out of your time:

1. Create a Good Morning Routine

One of the best ways to start your day is to get up early and eat a healthy breakfast.

CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

If you aren’t sure how to make morning routine work for you, this guide will help you:

The Ultimate Morning Routine to Make You Happy And Productive All Day

Advertising

2. Prioritize

Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

    If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

    Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    3. Focus on One Thing at a Time

    One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

    Advertising

    Need a little background noise to keep you on track? Try working in a coffee shop.

    Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

    Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

    And here’s some great apps to help you focus: 10 Online Apps for Better Focus

    4. Take Breaks

    Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

    To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

    After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

    Advertising

    I like to work in 25 and 5 minute increments, but you should find out what works best for you.

    5. Manage Your Time Effectively

    A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

    How do you know when exactly you have free time?

    By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

    With this data, you can better plan out your day and keep yourself on track.

    Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

    A bonus tip, even your real free time can be used productively, find out how:

    Advertising

    20 Productive Ways to Use Your Free Time

    6. Celebrate and Reflect

    No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

    Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

    Try these 10 questions for daily self reflection.

    More Articles About Daily Productivity

    Featured photo credit: Unsplash via unsplash.com

    Reference

    Read Next