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7 Ways to Focus on What Really Matters

7 Ways to Focus on What Really Matters

Do you easily lose sight of the things that really matter in your life?

Do you always feel as if you’re constantly jumping from one thing to another throughout the day without having anything to show for your efforts?

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Here are seven ways to focus on what really matters, right here, right now.

Set three important tasks to complete each and every day.

Your to-do list may be a mile long, but that doesn’t mean you can’t be selective about what you are going to accomplish today. Make a point to set aside three important and/or time-sensitive tasks to complete each and every day. These tasks can be from different or similar areas of your life. For example, you might choose to include one work-related, one personal and one household task for your list, or you might decide to mix up the task types entirely. No matter which tasks you choose, make sure you are focusing on those tasks that should be done sooner rather than later.

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Seek to provide value in all that you do.

There’s a big difference between something that is done well versus something that is done poorly. Quality of work always speaks for itself, whether it is attention paid to detail, error- or mistake-free work, items that are sturdily constructed with top-grade materials or well thought-out and complete ideas and concepts. Instead of dashing through your work just to get it done, think about how you can bring or enhance the value of your own work. Can you put in a little bit more of your time and energy to make your work stand out? There’s no denying a job well done.

Plan for the long-term.

Instead of focusing on life’s little distractions or annoyances, take a step back and shift your focus to the long term. What goals would you like to achieve a month, a year, five years or ten years from now? Write down your goal in specific, measurable details, including the date you want to reach your goal, how you will know when you reach your goal as well as the specific steps you will take to reach it.

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Have a clear vision.

Is your mind muddled with lots of different ideas, projects or to-dos? The easiest way to get distracted is having too much information floating around in your head at one time. Get all of those thoughts out of your head and onto a piece of paper or on a computer screen so you can view them objectively. How many different thoughts or ideas do you have? Which items are the most time-sensitive or require more time to complete? See if you can narrow down all of your thoughts to one single vision you are willing to work towards starting right now.

Create a dedicated vision board, planner or calendar.

If you’re having trouble seeing the big picture you might want to consider setting up a vision board or a separate calendar or schedule to remind yourself of what really matters and is important in your life. You can pull out the board whenever you need a reminder without being distracted by all of your regular to-dos and tasks.

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Schedule regular weekly check-ins.

One of the best ways to stay focused is to consistently review your goals. Make a point to schedule regular check-ins for yourself each week to check up on your progress. Ask yourself whether you kept on track towards your goals or if you were sidetracked during the week. What items can you seek to correct for the following week?

Set aside some time for yourself.

It’s hard to know what to focus on if you’re constantly in motion, running from one thing to another. Try taking some down time just for yourself. Read a good book, watch the tide come in at the beach, go for a walk in the park, or just sit quietly at home. Spending some time alone can help put things in perspective.

How are you going to stay focused on what really matters to you in your life? Leave a comment below.

Featured photo credit: Focus/toolstop via flickr.com

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Rashelle Isip

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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