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7 Things I Wish I’d Known When I Was A First-Time Leader

7 Things I Wish I’d Known When I Was A First-Time Leader

“Leadership is hard to define and good leadership even harder. But if you can get people to follow you to the ends of the earth, you are a great leader.” – Indra Nooyi

Leadership is a tough thing to do and as a first time leader in my late 20’s I honestly had no idea about leadership, let alone know what it meant to be a leader. I was a Deputy Principal at an all girls secondary school with significant leadership responsibilities. I didn’t  even know there was a difference being a leader and a manager.

I don’t think I was an appalling leader and that people despised me (well some may have),but I was definitely not an effective leader. I didn’t motivate or encourage people. I essentially told people what to do.

My leadership style was based on my personality and teaching experience – in that I was able to control a crowd and could tell people what to do with confidence and control. The teaching staff and students did what I told them to do and that was how I measured how successful I was in my leadership role! Even as I write this I am squirming and feel very uncomfortable at my lack of insight and plain ignorance on leadership and what it took for me be a successful and effective leader.

“Leadership is an opportunity to serve. It is not a trumpet call to self-importance.” – J Donald Walters

To be completely truthful the quote from J. Donald Walters describes so perfectly what leadership really meant to me, not that I would have admitted it at the time.  To me, leadership was about feeding my ego and sense of self importance. There was no consideration by me as to whether I would make a good leader.  I took on the role because it made me feel important and I got paid more money! There I have said it!

I didn’t enjoy my time in the leadership role. I found it frustrating, time consuming, demanding and restrictive. I was not ready to be a leader and I had taken on the leadership role too soon. I only lasted a year as the Deputy Principal and it was a miserable year for me. I had gone from loving teaching to hating it. I was demotivated and desperately wanted to leave, which I eventually did at the end of the year.

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My experience as a Deputy Principal left me with very little confidence about my leadership abilities. In fact for a long time I avoided accepting positions with any leadership role or responsibilities because I didn’t believe I had great leadership potential.

Now with the benefit of hindsight I look back at my younger self and if I had known these seven things about leadership, it would have saved me a lot of grief. I would have been so better prepared, far more effective and much happier in my leadership role.

1. Leaders Are Courageous

“Courage is what it takes to stand up and speak; courage is also what it takes to sit down and listen.” – Winston Churchill

Leaders are not afraid to face the messy moments and will face up to their mistakes. They are prepared to be vulnerable and they know they don’t have all the answers. They are agents of change and they are future-oriented thinkersdedicated to doing what ever it takes to get there.

Leaders are risk takers and they take risks from a place of strength – in that they are thorough in their preparation, are are willing to step out with confidence, understanding what is at stake. Leaders have the courage to make the tough decisions, to change direction and to deliver the bad news when people don’t want to hear it. Leaders also need courage to be innovative and creative.

2. Leaders Know Who They Are.

“Your first and foremost job as a leader is to take charge of your own energy and then help to orchestrate the energy of those around you.” – Peter F. Drucker

Leaders know their self worth, understand their own emotions and recognise the impact on self and others.  Leaders manage energy within themselves and in their relationships. Leaders know their blind spots and have the courage to look at themselves honestly.

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Leaders who know who they are, have a strong sense of personal leadership and it is this base of leadership that is the foundation from which great leaders operate. There has been a lot of academic research on leadership and many books have been published about these different types of leadership styles – transformational leadership, transactional leadership, situational leadership etc, however, leaders who have a strong sense of personal leadership lead from their own place of authenticity. They are Authentic Leaders.

“True leadership stems from individuality that is honestly and sometimes imperfectly expressed…. Leaders should strive for authenticity over perfection” – Sheryl Sandberg, “Lean In”

3. Leaders Know the Difference Between The Role Of A Leader & Manager

“Management is doing things right; leadership is doing the right things.” – Stephen Covey, “The 7 Habits of Highly Effective People”

I have included this because I believe that if I had understood the difference in the role of being a leader and a manager I probably would not have been so confused and frustrated when I was telling people to do some tasks and also at the same time trying to encourage them to be motivated about taking on the task. A leaders job is to inspire, encourage and create value. A manager’s role is to get things done – to organise and control a group of people to get tasks completed in order to accomplish a goal. Inspiration and  influence separate leaders from managers, not power and control.

I believe that you can be both, a great leader and a great manager, just as long as you are clear about which role you are undertaking as stated in the quote below from Stephen Covey.

“Management is efficiency in climbing the ladder of success; leadership determines whether the ladder is leaning against the right wall” – Stephen R. Covey

4. Leaders Accept That They Always Learning

“Leadership and learning are indispensable to each other.” – John F. Kennedy

Leaders never stop learning. They are always growing and reaching to improve the way they lead. They take responsibility for their own failures and mistakes and will use these experiences to help them become even better leaders.

Leaders recognise that the more knowledge they have the more creative they can be. They know that the power of knowledge is one of the best ways to overcome what ever obstacles come their way. Great leaders are always striving to know more and will seek input and advise from the people they lead. They surround themselves with people who have the skills, knowledge and experiences that they don’t have and it is these people that great leaders call on for advice and guidance.

“To make a decision, all you need is authority. To make a good decision, you also need knowledge, experience, and insight.” – Denise Moreland

5. Leaders Know They Can Not Do It Alone.

“High sentiments always win in the end, The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.” – George Orwell

Leaders only become successful through the support of others. Leaders take people with them. To gain the respect, trust and loyalty of people, leaders connect with people and are great relationship builders. If you are leading a team and you want them to perform at their best, then you to have to perform at your best. Nobody likes a leader who doesn’t walk with their people.

A great leader looks to produce other leaders and sees the potential for leadership in others.

“A good leader inspires people to have confidence in the leader; a great leader inspires people to have confidence in themselves.” – Eleanor Roosevelt

6. Leaders Are Excellent Communicators

“Great communication depends on two simple skills—context, which attunes a leader to the same frequency as his or her audience, and delivery, which allows a leader to phrase messages in a language the audience can understand.” – John Maxwell

Leaders motivate and inspire people through good communication. Leaders also understand that communication is a two way process and they will always seek feedback and clarification from people to ensure that everyone understands what is being communicated and what the leader is asking of them. This two way process of communication also allows people to feel that they have been heard and their contribution is of value to the overall goal.

“Ninety percent of leadership is the ability to communicate something people want.” – Dianne Feinstein 

 7. Leaders Are Not Afraid of Commitment 

“People do not follow uncommitted leaders. Commitment can be displayed in a full range of matters to include the work hours you choose to maintain, how you work to improve your abilities, or what you do for your fellow workers at personal sacrifice.” – Stephen Gregg

Leaders understand that success is a process and that reaching the vision and achieving the goals doesn’t happen over night. It takes time and it involves a lot of work determination and commitment to keep going. If a leader is not committed to the vision then why would the rest of the team be? It is the leaders level of commitment that influences and impacts on a team’s motivation, determination and commitment. A leader who demonstrates commitment to the vision creates and builds trust within the team. The team are therefore more willing and more committed to go that extra mile, to become top performers and exceed expectations because they trust and are inspired by their leader.

A leader who is not afraid of commitment is also not afraid to change the course of direction, if it is not going to plan. They will be looking ahead and reading the signs and will be ready to map out another course of direction for the team to follow.

It seems a bit overwhelming when you read this list of seven key things that contribute to being a great leader. I know you are thinking can I really be a great leader? The answer is YES YOU CAN! As a first time leader you have the potential to be  a great leader as long as you are informed and know what it is that you need to do to be the “best leader you can be”.

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Take these seven leadership qualities to heart and use them as the foundation blocks from which you can launch yourself from being a First Time Leader to becoming A Great Leader.

“Leadership is not so much about technique and methods as it is about opening the heart. Leadership is about inspiration—of oneself and of others. Great leadership is about human experiences, not processes. Leadership is not a formula or a program, it is a human activity that comes from the heart and considers the hearts of others. It is an attitude, not a routine.” – Lance Secretan

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Kathryn Sandford

Career Resilience Coach passionate about supporting others to grow and thrive in a complex world.

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Last Updated on February 17, 2021

50 Ways to Increase Productivity and Achieve More in Less Time

50 Ways to Increase Productivity and Achieve More in Less Time

If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

Here are 50 ways to increase productivity and add hours to your day.

1. Set a Timer

Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

2. Eliminate All Distractions

Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

3. Listen to Music That Boosts Productivity

Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

4. Find Meaning in What You Do (And Love What You Do)

Enjoying what you do is the ultimate way to increase your productivity.

If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

5. Prioritize your tasks ahead of time.

By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

6. Batch Similar Tasks into a Single Batch.

Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

7. Complete Your Most Dreaded Tasks First Thing in the Morning.

Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

8. Reward Yourself for Finishing a Big Task

To stay motivated for whatever you do, reward yourself every now and then.

Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

9. Don’t Multitask

Research has shown that multitasking is not productive. If you think you can multitask, think again.

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For optimum productivity, focus on one thing at a time.

10. Step Away from the Computer

The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

11. Use Focus Tools

Make good use of apps and technology to help you remove distractions.

Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

12. Just Start

Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

Once you get going, you will quickly get into a rhythm that could last for hours.

13. Find out Your Productive Hours

Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

Find out when your prime time is for productivity and optimize your work schedule accordingly.

14. Keep a Notebook and Pen on Hand at All Times

This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

15. Write a Blog to Chronicle Your Own Personal Development and Achievements

The blog keeps you accountable and always working towards self improvement and personal growth.

When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

16. Write out a To-Do-List Each Day

I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

Make sure you don’t make any of these common to-do-list mistakes!

17. Write Your Most Important Tasks and To-Dos on a Calendar.

The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

Learn here How to Use a Calendar to Create Time and Space.

18. Reflect on Your Productivity Constantly

As you go throughout your day, repeatedly ask yourself:

“Am I currently making the best possible use of my time?”

This one simple question can be an excellent boost to your productivity.

19. Get up Early Before Anyone Else

I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

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Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

20. Get Plenty of Sleep

When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

21. Exercise

Research has shown that midday exercise boosts productivity and morale in the workplace.

Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

Here I have some exercises recommendations for you:

22. Outsource as Much as Possible

If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

23. Set Some Exciting Goals

Without worthy goals, you will never be motivated to get things done.

Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

24. Tell Other People About Your Goals

When you tell others about your goals, you will instantly be held accountable.

25. Listen to Podcasts

Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

Some recommendations for you: 11 Podcasts To Inspire Yourself

26. Read David Allen’s best-selling book Getting Things Done

This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

27. Learn to Speed Read

When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

You can also make use of the app OutRead to help speed up your reading speed!

28. Learn to Skip When You Read

When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

Learn how to make it work here: How to Read 10X Faster and Retain More

29. Focus on Result-Oriented Activities

Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

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30. Take a Break

You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

31. Start a Polyphasic Sleep Schedule

What is polyphasic sleep?

Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

32. Learn to Say “No”.

We can’t do everything and therefore we must learn when to say no in order to save our sanity.

Learn the Gentle Art of Saying No from Leo Babauta.

33. Go on an Information Diet

Most of the world lives on information overload. We must eliminate mindless Internet surfing.

Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

34. Organize Your Office

The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

35. Find a Mentor

By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

36. Learn Keyboard Shortcuts

With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

When you use keyboard shortcut, you gain 64 hours every year!

Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

37. Improve Your Typing Speed to Save Time

Do you know you can save 21 days per year just by typing fast?

You don’t really need to take some serious courses to type faster, try these typing games online:

38. Work from Home and Avoid the Daily Commute

If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

Take a look at these tips to help you stay productive while working from home:

How to Work from Home and Stay Ultra-Productive

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39. Get Rid of Time Wasters

Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

40. Plan Your Meals in Advance

Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

41. Cook Your Meals in Bulk

When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

42. Protect Yourself from Unnecessary Phone Time with Caller ID

The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

43. Take Shorter Showers

This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

44. Save the Trips to Bank by Taking Direct Deposit

Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

45. Auto Pay Your Bills

How many times have you been worried about whether you missed the bills deadline?

Auto paying your bills will save you time and eliminate late fees and increased interest rates.

46. Shop Online

Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

47. Speed up your Internet With a Broadband Connection

Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

48. Keep up the Speed of Your Computer

If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

49. Turn off the TV

The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

Turn off the TV and you are sure to get more out of life.

50. Use a Tivo or DVR

This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

More Time Management Tips

Featured photo credit: Pexels via pexels.com

Reference

[1] Medical News Today: What is biphasic and polyphasic sleep?

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