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7 Steps You Need To Take To Be Creative At Work

7 Steps You Need To Take To Be Creative At Work
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It is easy to get into a rut at work. The longer you have been doing the job, the greater the tendency to keep doing things the way you have always done them. That is, easy and straightforward—and boring.

In almost every job there are opportunities for creativity and innovation—sometimes they are small procedural improvements, and sometimes they are big, risky innovations. How can you put some imagination and creativity into your work? Here are seven key steps:

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1.  Recognize that every product, every service, every method and every aspect of your job can be done differently and better. 

Think of the service of providing music to music fans. Once it was done only through live performances. You had to go to a drafty hall, sit still and listen. Then we had vinyl records. Then tape cassettes, followed by CDs. Now we can listen to music downloads on our cell phones as we walk in the park. It’s the same with industrial, office and business processes: each gets replaced by something better. Approach every task with the attitude that the current method is temporary and that your job is to find a better way to do it.

2. Ask people.

Ask customers what problems and issues they have with your products or services. Ask suppliers for ideas for cost savings and quality improvements. Ask colleagues in other departments what could be improved. People in other places have other viewpoints and can see problems, gaps and opportunities that you can’t see. Network outside of work with people in other fields and discuss their approaches to some of the topics that concern you.

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3.  Run regular brainstorms.

A well-facilitated ideation session or brainstorm with a diverse team will generate plenty of great ideas for any business challenge. You should hold them often with your team (and a sprinkling of provocative outsiders) to tackle the issues that are crying out for fresh approaches. Start with a clear statement of the issue and some broad criteria for what a good solution might look like. Turn the brainstorms into action by implementing the best ideas.

4.  Look far outside.

How do other organizations in different fields tackle the sorts of challenges that you face? What do they do in the entertainment industry, or in retail, or in charities? What do businesses similar to yours but in Singapore, Holland or Shanghai do? Research them on the internet. Can you implement some of their great ideas and apply them locally?

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5.  Discuss issues and ideas with your boss.

Find out what his or her big issues are. What is the corporate strategy? Maybe you can contribute a few ideas of your own that will help your manager or the company at large. Talk about the challenges and your proposals and suggestions. Show that you are a positive contributor of ideas.

6.  Build prototypes.

Show people how an idea would work in practice with a mock-up or a prototype. Ask for their input and ideas. Make the idea real and you will get feedback. Test new product and service ideas with customers.

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7.  Change your attitude to failure.

If everything you try works then you are not being bold enough. Innovation involves trying some things that don’t work. Treat each failure as a learning opportunity. The innovator’s motto is: “I succeed or I learn, but I never fail.”

Every CEO says the same thing, “We need more innovation here.” Yet everywhere we see people frightened to try new things. We tend to think that it is just the marketing or R&D departments that should be creative. The truth is that we desperately need creative thinking everywhere in our workplaces. It can start with you!

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Paul Sloane

Professional Keynote Speaker, Author, Innovation Expert

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Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)
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No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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Featured photo credit: Unsplash via unsplash.com

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Reference

[1] Getting Things Done: Trusted System

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