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7 Steps You Need To Take To Be Creative At Work

7 Steps You Need To Take To Be Creative At Work

It is easy to get into a rut at work. The longer you have been doing the job, the greater the tendency to keep doing things the way you have always done them. That is, easy and straightforward—and boring.

In almost every job there are opportunities for creativity and innovation—sometimes they are small procedural improvements, and sometimes they are big, risky innovations. How can you put some imagination and creativity into your work? Here are seven key steps:

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1.  Recognize that every product, every service, every method and every aspect of your job can be done differently and better. 

Think of the service of providing music to music fans. Once it was done only through live performances. You had to go to a drafty hall, sit still and listen. Then we had vinyl records. Then tape cassettes, followed by CDs. Now we can listen to music downloads on our cell phones as we walk in the park. It’s the same with industrial, office and business processes: each gets replaced by something better. Approach every task with the attitude that the current method is temporary and that your job is to find a better way to do it.

2. Ask people.

Ask customers what problems and issues they have with your products or services. Ask suppliers for ideas for cost savings and quality improvements. Ask colleagues in other departments what could be improved. People in other places have other viewpoints and can see problems, gaps and opportunities that you can’t see. Network outside of work with people in other fields and discuss their approaches to some of the topics that concern you.

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3.  Run regular brainstorms.

A well-facilitated ideation session or brainstorm with a diverse team will generate plenty of great ideas for any business challenge. You should hold them often with your team (and a sprinkling of provocative outsiders) to tackle the issues that are crying out for fresh approaches. Start with a clear statement of the issue and some broad criteria for what a good solution might look like. Turn the brainstorms into action by implementing the best ideas.

4.  Look far outside.

How do other organizations in different fields tackle the sorts of challenges that you face? What do they do in the entertainment industry, or in retail, or in charities? What do businesses similar to yours but in Singapore, Holland or Shanghai do? Research them on the internet. Can you implement some of their great ideas and apply them locally?

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5.  Discuss issues and ideas with your boss.

Find out what his or her big issues are. What is the corporate strategy? Maybe you can contribute a few ideas of your own that will help your manager or the company at large. Talk about the challenges and your proposals and suggestions. Show that you are a positive contributor of ideas.

6.  Build prototypes.

Show people how an idea would work in practice with a mock-up or a prototype. Ask for their input and ideas. Make the idea real and you will get feedback. Test new product and service ideas with customers.

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7.  Change your attitude to failure.

If everything you try works then you are not being bold enough. Innovation involves trying some things that don’t work. Treat each failure as a learning opportunity. The innovator’s motto is: “I succeed or I learn, but I never fail.”

Every CEO says the same thing, “We need more innovation here.” Yet everywhere we see people frightened to try new things. We tend to think that it is just the marketing or R&D departments that should be creative. The truth is that we desperately need creative thinking everywhere in our workplaces. It can start with you!

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Paul Sloane

Professional Keynote Speaker, Author, Innovation Expert

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Last Updated on May 22, 2019

The Pomodoro Technique: Is It Right for You to Boost Productivity?

The Pomodoro Technique: Is It Right for You to Boost Productivity?

If you spend any time at all researching life hacks, you’ve probably heard of the famous Pomodoro Technique.

Created in the 1980s by Francesco Cirillo, the Pomodoro Technique is one of the more popular time management life hacks used today. But this method isn’t for everyone, and for every person who is a passionate adherent of the system, there is another person who is critical of the results.

Is the Pomodoro Technique right for you? It’s a matter of personal preference. But if you are curious about the benefits of using the technique, this article will break down the basic information you will need to decide if this technique is worth trying out.

What is the Pomodoro Technique?

The Pomodoro Technique is a time management philosophy that aims to provide the user with maximum focus and creative freshness, thereby allowing them to complete projects faster with less mental fatigue.

The process is simple:

For every project throughout the day, you budget your time into short increments and take breaks periodically.

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You work for 25 minutes, then take break for five minutes.

Each 25-minute work period is called a “pomodoro”, named after the Italian word for tomato. Francesco Cirillo used a kitchen timer shaped like a tomato as his personal timer, and thus the method’s name.

After four “pomodoros” have passed, (100 minutes of work time with 15 minutes of break time) you then take a 15-20 minute break.

Every time you finish a pomodoro, you mark your progress with an “X”, and note the number of times you had the impulse to procrastinate or switch gears to work on another task for each 25-minute chunk of time.

How the Pomodoro Technique boosts your productivity

Frequent breaks keep your mind fresh and focused. According to the official Pomodoro website, the system is easy to use and you will see results very quickly:

“You will probably begin to notice a difference in your work or study process within a day or two. True mastery of the technique takes from seven to twenty days of constant use.”

If you have a large and varied to-do list, using the Pomodoro Technique can help you crank through projects faster by forcing you to adhere to strict timing.

Watching the timer wind down can spur you to wrap up your current task more quickly, and spreading a task over two or three pomodoros can keep you from getting frustrated.

The constant timing of your activities makes you more accountable for your tasks and minimizes the time you spend procrastinating.

You’ll grow to “respect the tomato”, and that can help you to better handle your workload.

Successful people who love it

Steven Sande of The Unofficial Apple Weblog is a fan of the system, and has compiled a great list of Apple-compatible Pomodoro tools.

Before he started using the technique, he said,

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“Sometimes I couldn’t figure out how to organize a single day in my calendar, simply because I would jump around to all sorts of projects and never get even one of them accomplished.”

Another proponent of the Pomodoro Technique is Sue Shellenbarger of the Wall Street Journal. Shellenbarger tried out this system along with several other similar methods for time management, and said,

“It eased my anxiety over the passing of time and also made me more efficient; refreshed by breaks, for example, I halved the total time required to fact-check a column.”

Any cons for the Pomodoro Technique?

Despite the number of Pomodoro-heads out there, the system isn’t without its critics. Colin T. Miller, a Yahoo! employee and blogger, tried using the Pomodoro Technique and had some issues:[1]

“Pomodoros are an all or nothing affair. Either you work for 25 minutes straight to mark your X or you don’t complete a pomodoro. Since marking that X is the measurable sign of progress, you start to shy away from engaging in an activity if it won’t result in an X. For instance…meetings get in the way of pomodoros. Say I have a meeting set for 4:30pm. It is currently 4:10pm, meaning I only have 20 minutes between now and the meeting…In these instances I tend to not start a pomodoro because I won’t have enough time to complete it anyway.”

Another critic is Mario Fusco, who argues that the Pomodoro Technique is…well…sort of ridiculous:[2]

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“Aren’t we really able to keep ourselves concentrated without a timer ticketing on our desk?… Have you ever seen a civil engineer using a timer to keep his concentration while working on his projects?… I think that, like any other serious professional, I can stay concentrated on what I am doing for hours… Bring back your timer to your kitchen and start working in a more professional and effective way.”

Conclusion

One of the best things about the Pomodoro Technique is that it’s free. Yeah, you can fork over some bills to get a tomato-shaped timer if you want… or you can use any timer program on your computer or phone. So even if you try it and hate it, you haven’t lost any cash.

The process isn’t ideal for every person, or in any line of work. But if you need a systematic way to tackle your daily to-do list, the Pomodoro Technique may fit your needs.

If you want to learn more about the Pomodoro Technique, check out this article: How to Make the Pomodoro Technique More Productive

Reference

[1] Aspirations of a Software Developer: A Month of the Pomodoro Technique
[2] InfoQ: A Critique of the Pomodoro Technique

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