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7 Signs You Bite Off More Than You Can Chew

7 Signs You Bite Off More Than You Can Chew

Biting off more than you can chew

    Yes there were times I’m sure you knew
    When I bit off more than I could chew
    But through it all when there was doubt
    I ate it up and spit it out, I faced it all
    And I stood tall and did it my way

    My Way, Frank Sinatra

    Have you felt burdened lately? Asking yourself why you told your office-mate, “Yes, I’ll do that. Don’t worry”. Even when you can’t find time to change your bathroom’s light-bulb? You are probably biting off more than you can chew and as Frankie said, better realise it and spit it out. Don’t let stress control you: you can gauge it and keep it under tight control.

    Signs you are biting off too much

    1. Lack of time for personal projects

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    This is one sign that can be easily overlooked, but it is the easiest to see. Does your reading pile keep growing? Creating a spice rack is always a dream of the future? If there are a lot of things you’d like to do but never seem to find enough time to carry on, you’re probably asking of yourself too much.

    Write down everything you need to do, to keep in mind how much you are skipping now, to remember it later too. Much like the GTD projects list, stuff that is outside your head lets your mind work more effectively.

    2. Feeling wasted

    This is less useful as a sign: it is widely extended these days. Do you feel tired almost all day long, dozing after lunch and longing for a long sleep in the weekend? You probably are trading sleep hours for more work, paperwork or personal projects. Or you are not enjoying enough free and fun time to clear your mind of the daily grind.

    Look at your schedule. Do you have fun periods in it? If not, add them. Whatever you enjoy and are not doing. For example; playing with your kids or having a few hours to read quietly in some cafe.

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    3. Sleep disorders

    Linked to the previous sign, sleep disorders are common. There are too many things going on in your mind, and you have trouble sleeping, even in the weekend. Or you wake up repeatedly during the night.

    Be sure to add some cool off time before going to sleep. You need to have a clear mind before going to bed. If you don’t you’ll have a hard time sleeping.

    4. Eating disorders

    Either you are hungerless at meal time or you want to eat at odd hours. This is hard to catch, but it is also easy to keep adding weight. Beware of your meal habits and don’t put on weight that you can’t drop!

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    Be sure to eat at fixed times each day, don’t skip meals and over all else don’t work during lunch or supper. Promise!

    5. Bad temper

    Is it easier to drive you to anger? You go nuts after you learn there is no sugar for your coffee? This is also a sign that you are trying to do more things than your brain is capable of.

    You can tick this sign if you lose your nerves for small things, like a misplaced folder or the previous example about the sugar and coffee combo.

    6. Trouble concentrating

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    Do you feel like you are in the middle of a whirlwind and unable to focus on anything? Do you jump around aimlessly, trying to put out too many fires that you ignore what is most important? This is a clear sign that there is too much in your brain’s RAM and too little to spare any attention.

    This issue may be harder to spot, since these days multitasking is king, and single-tasking is less frequent (although desirable it is much more desirable). Always try to focus on just one task. Unless you are a firefighter or work in time-critical issues, finish off things and then just cover the ashes.

    7. Memory problems

    Closely related to the previous sign, you’re likely to have a hard time remembering things. Your boss will tell you about “that project I told you last week” and you’ll be clueless. Your partner will shout at you about forgetting dinner out and you’ll scratch your head about it.

    Try to write down everything you need to remember, just in case. Keep a journal or daily log to keep track of anything you need to remember.

    Of course, take all these recommendations with a grain of salt: if you are very stressed, consult a professional. Don’t let these hard-to-catch stressors catch you off-guard.

    More by this author

    Living With Your Deadlines Biting off more than you can chew 7 Signs You Bite Off More Than You Can Chew The Clock Is Ticking The Clock Is Ticking: Give Up Your Procrastination Stop, Look and Listen: Dealing With Stress: The Stop, Look and Listen Method

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    Last Updated on September 30, 2020

    Effective vs Efficient: What’s the Difference Regarding Productivity?

    Effective vs Efficient: What’s the Difference Regarding Productivity?

    When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

    Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

    Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

    Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

    Effective vs Efficient

    Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

    A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

    Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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    The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

    Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

    When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

    Effectiveness in Success and Productivity

    Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

    The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

    If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

    When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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    • Has a target solution to the problem been identified?
    • What is the ideal response time for achieving the goal?
    • Does the cost balance out with the benefit?

    Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

    Efficiency in Success and Productivity

    Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

    When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

    Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

    The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

    If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

    Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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    The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

    Combining Efficiency and Effectiveness to Maximize Productivity

    Being effective vs efficient works best if both are pulled together for the best results.

    If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

    It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

    Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

    Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

    Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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    By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

    It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

    Bottom Line

    Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

    • Take the steps that result in meeting the solution.
    • Review the process and figure out how to do it better.
    • Repeat the process with what has been learned in a more efficient manner.

    And just like that, effective and efficient productivity is maximized.

    More on How to Improve Productivity

    Featured photo credit: Tim van der Kuip via unsplash.com

    Reference

    [1] Merriam-Webster: effective and efficient
    [2] Mind Tools: Being Effective at Work
    [3] Inc.: 8 Things Really Efficient People Do

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