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6 Ways To Get More Done With Your Time

6 Ways To Get More Done With Your Time

You just sat at your desk for 3 hours and you realized all you accomplished was starting the email you had to write, checked the weather and beat your best level on Flappy Bird. It happens to the best of us.  Sometimes it is hard to get focused and buckle down.

We say that we want to get more done, and then we just don’t have the time or energy, and we don’t know where to start. Here are some tips to help you move in the right direction.

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1. Spend more time working.

Hold the phone! You mean, I need to do more than my regular 40 hours each week?  Nope, that is not what I’m saying at

get more done

    all.  I’m saying schedule your work.  My productivity increases when I started setting specific times for specific tasks, instead of trying to multi-task.

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    There is an amazing tool called the Pomodoro Timer.  It allows you to set the timer for up to 25 minutes, which helps you to stay focused on one task. After 25 minutes, take a quick break and set the timer (or your cell phone timer like me) for 25 minutes again and work on the next project.

    2. Delegate and/or eliminate your work.

    There are probably things that you need to do and there are things you can delegate or outsource.  I read Stephen Covey’s “7 Habits Of Highly Effective People” and it broke down a couple things that really put it in perspective for me. I had to write out ALL of my tasks that I think needed to be done. Then I had to separate them into the things that were Urgent & Important, the ones that were Urgent & Not Important, the ones that were Important & Not Urgent and then the ones that were Not Important & Not Urgent.

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    For the Not Important & Not Urgent, I was supposed to just let those tasks go.  For the Important & Not Urgent, I could delegate them out. I would suggest creating a process/system around it so when you have someone do it for you, they have the full instructions.  For the others, you can schedule times to get them done. Obviously, do the urgent and important tasks as fast as possible and then create a process or system for the next task, which could be something you delegate out down the road.

    3. Exercise your brain.

    When you do brain exercises, it helps you to be more productive, think faster, and it allows you to be more creative too!  Plus it makes you feel good knowing that you are increasing your brain power, right? Right!

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    4.  Use technology to your advantage.

    Using technology can be a curse and a godsend all at the same time.  Something I have found helpful for me is turning off my internet or using one of the apps that blocks certain websites at certain times to help me get more done.  Also, I use my Google Calendar to plan all of my meetings or completion dates, which helps me to stay up on what needs to be done by when so that I’m not dropping balls.

    5.  Set goals and break them up in to milestones.

    This is important for me because I tend to be a bigger picture person.  I love looking at it as a whole, but then I get overwhelmed, and I don’t get things done like I should.  To solve this problem, I write down the main idea, and then break it up into smaller steps (or milestones) that will help me get to the final goal. When I break it down, I’m not as overwhelmed and I get more done faster.

    6.  Take time for yourself.

    This is kind of like scheduling time for work, but scheduling time for yourself.  When I go 2, 3 or 4 hours without taking a break, I don’t get more done. I start to slack off and my mind starts wandering and then my smart phone comes out, and I’m back to playing Flappy Bird and being unproductive.  But, if I know that after 1 or 2 hours of work, I have 15–20 minutes of “me” time, it helps remind me that I will be able to check my Facebook or do some “me” stuff for a little bit.

    What are some tips or tricks that have worked for you to be more productive and get more done?

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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