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5 Times Procrastinating Can Make You More Productive

5 Times Procrastinating Can Make You More Productive

Procrastination. From the moment we hear that five-syllable word, we learn it’s a bad thing. (This is possibly because the first time we hear it, it’s been levelled at us by a frustrated-yet-well-meaning parent or teacher seeking only to help us achieve our “full potential”). Procrastinating, we learn, is a guilty habit we all hope to break ourselves of – it’s something lazy people do and high achievers don’t. There is a ton of advice on how we can stop procrastinating.

But it’s hard to kick the habit when there seem to be endless incidents of procrastination waiting to happen: in school or work (why do they give 4 weeks for a project I can get done in a night if they don’t expect me to do it the night before?!) and life (doing my taxes early is really just a waste of time). So, we procrastinate doing out taxes and that big project. And then we chastise ourselves for lack of discipline. But wait – is this bad reputation really deserved? Is it true you’ll never be super productive (and reach your full potential!) until we fix this?

Procrastination ain’t so bad.

First, take some small comfort in the fact that human beings are hardwired to procrastinate. In part it’s because we have a tough time reconciling immediate wants with long-term shoulds. So we discount the future, big time – we overestimate how good it will feel to play video games and sit on the couch now, and underestimate how bad it will feel to put a rush order on that project 2 days from now.

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But it turns out there are some times procrastination can actually be an important signal – or a good strategy in itself.

So what should you do when thinking about starting a task incites an internal chorus of “I don’t wannaaaaa’s!!!” your three year old niece would be proud of? Or makes that garage you’ve been meaning to clean out look like a shiny nugget of opportunity by comparison?

1. Tune into your inner wisdom when you feel yourself procrastinate.

Is there are reason you’re putting off this task? Are you not sure it’s a good idea, like taking a big holiday with a new sig other, or starting a project you’re uncomfortable with? Sometimes this can be a signal. Listen to your gut. Start by going over why you thought the holiday was a good idea, or reviewing the plan for the project in detail. Make sure there aren’t any gaps that could be setting off your alarm bells.

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2. Are you procrastinating when making a big decision?

Research shows we make better decisions when we take the max time to make them. (Check out the popular book Wait for lots more good stuff on this topic). Stop. Process. Time and pain down the road can often be saved by investing more time upfront when making a decision.

3. Figure out how much time the task actually needs, sans procrastinating.

Work expands to fit the time you give it. Procrastination can keep tasks from taking more time they need. Some things may require creativity and artistry, while others just need to get done to a satisfactory level. Never start a task without giving yourself a time limit – even something you’ve never done before. Apps like Time 50 Best’s the Email Game are built entirely on this principle. Procrastinating can ‘help’ by resulting in a binding deadline which forcibly prevents you from wallowing on a particular item. It’s astounding how quickly your taxes get done at 11:45 pm on the last day…

So that’s great, but what does it mean for your procrastinating self? When is it safe – or even good – to put things off?

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Here are five times you can procrastinate and still come out on top.

1. When there are few variables.

Such as when there aren’t other people or missing information that might derail your ability to do things later under a time crunch. If the task just relies on you, and it’s something you’ve done before or know how long it will take, you’re probably good to go.

2. When you aren’t letting others down by being last minute.

Procrastinating can be destructive when it means you’re hurting your personal or professional reputation by causing others inconvenience, or worse. Throwing a wrench in other peoples’ plans is not good for your relationships. So going to the gym in the evening vs the morning because you didn’t feel like getting up early enough – not a big deal. Putting off revising a draft that the marketing team is waiting for – not a good idea.

3. When there’s a clear “good enough” hurdle.

Lots of tasks need to just get done with competence, rather than brilliance. Your taxes aren’t a work of great literary fiction (or they shouldn’t be!). Sometimes ‘just good enough’ really is good enough.

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4. When it’s a signal that something isn’t right.

Sometimes we postpone because we sense our plan isn’t the greatest, or we really haven’t bought into the outcome. Putting off training for a half-marathon is a lot harder if you’re truly excited about the idea of it, and it’s meaningful to you. If you really don’t like running and only signed up because friends did, then maybe it’s not a great use of (many, many, many!) hours of your time.

5. When you have the time.

If you’re stuck getting started, a creative solution will be right around the corner. Assuming you don’t need to finish the task immediately, let things percolate for a few hours or days. Better yet, do something that will help move your brain in the right direction – like listening to great music, or reading something inspiring.

All of these are legitimate times to procrastinate. But…the key to procrastinating productively: use the time to do something BETTER. Catching up on Game of Thrones will not improve your personal or professional life substantively (I hear you protesting. I’m right on this one, trust me.). Please, PLEASE use your putting off time for good. Like spending with your family or friends. Or working out. Or enhancing your skills. Super productive Stanford prof John Perry credits his success to ‘active procrastination’ – doing other important things you’d need to do anyway while putting off one particular task.

With that, happy procrastinating. (But if what you’re stalling is important, and you have clear direction, and will hurt you later if you don’t do it now? Then suck it up, grab a coffee and get started already!)

Featured photo credit: Sarangib via pixabay.com

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Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

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