Advertising
Advertising

5 Times Procrastinating Can Make You More Productive

5 Times Procrastinating Can Make You More Productive

Procrastination. From the moment we hear that five-syllable word, we learn it’s a bad thing. (This is possibly because the first time we hear it, it’s been levelled at us by a frustrated-yet-well-meaning parent or teacher seeking only to help us achieve our “full potential”). Procrastinating, we learn, is a guilty habit we all hope to break ourselves of – it’s something lazy people do and high achievers don’t. There is a ton of advice on how we can stop procrastinating.

But it’s hard to kick the habit when there seem to be endless incidents of procrastination waiting to happen: in school or work (why do they give 4 weeks for a project I can get done in a night if they don’t expect me to do it the night before?!) and life (doing my taxes early is really just a waste of time). So, we procrastinate doing out taxes and that big project. And then we chastise ourselves for lack of discipline. But wait – is this bad reputation really deserved? Is it true you’ll never be super productive (and reach your full potential!) until we fix this?

Procrastination ain’t so bad.

First, take some small comfort in the fact that human beings are hardwired to procrastinate. In part it’s because we have a tough time reconciling immediate wants with long-term shoulds. So we discount the future, big time – we overestimate how good it will feel to play video games and sit on the couch now, and underestimate how bad it will feel to put a rush order on that project 2 days from now.

Advertising

But it turns out there are some times procrastination can actually be an important signal – or a good strategy in itself.

So what should you do when thinking about starting a task incites an internal chorus of “I don’t wannaaaaa’s!!!” your three year old niece would be proud of? Or makes that garage you’ve been meaning to clean out look like a shiny nugget of opportunity by comparison?

1. Tune into your inner wisdom when you feel yourself procrastinate.

Is there are reason you’re putting off this task? Are you not sure it’s a good idea, like taking a big holiday with a new sig other, or starting a project you’re uncomfortable with? Sometimes this can be a signal. Listen to your gut. Start by going over why you thought the holiday was a good idea, or reviewing the plan for the project in detail. Make sure there aren’t any gaps that could be setting off your alarm bells.

Advertising

2. Are you procrastinating when making a big decision?

Research shows we make better decisions when we take the max time to make them. (Check out the popular book Wait for lots more good stuff on this topic). Stop. Process. Time and pain down the road can often be saved by investing more time upfront when making a decision.

3. Figure out how much time the task actually needs, sans procrastinating.

Work expands to fit the time you give it. Procrastination can keep tasks from taking more time they need. Some things may require creativity and artistry, while others just need to get done to a satisfactory level. Never start a task without giving yourself a time limit – even something you’ve never done before. Apps like Time 50 Best’s the Email Game are built entirely on this principle. Procrastinating can ‘help’ by resulting in a binding deadline which forcibly prevents you from wallowing on a particular item. It’s astounding how quickly your taxes get done at 11:45 pm on the last day…

So that’s great, but what does it mean for your procrastinating self? When is it safe – or even good – to put things off?

Advertising

Here are five times you can procrastinate and still come out on top.

1. When there are few variables.

Such as when there aren’t other people or missing information that might derail your ability to do things later under a time crunch. If the task just relies on you, and it’s something you’ve done before or know how long it will take, you’re probably good to go.

2. When you aren’t letting others down by being last minute.

Procrastinating can be destructive when it means you’re hurting your personal or professional reputation by causing others inconvenience, or worse. Throwing a wrench in other peoples’ plans is not good for your relationships. So going to the gym in the evening vs the morning because you didn’t feel like getting up early enough – not a big deal. Putting off revising a draft that the marketing team is waiting for – not a good idea.

3. When there’s a clear “good enough” hurdle.

Lots of tasks need to just get done with competence, rather than brilliance. Your taxes aren’t a work of great literary fiction (or they shouldn’t be!). Sometimes ‘just good enough’ really is good enough.

Advertising

4. When it’s a signal that something isn’t right.

Sometimes we postpone because we sense our plan isn’t the greatest, or we really haven’t bought into the outcome. Putting off training for a half-marathon is a lot harder if you’re truly excited about the idea of it, and it’s meaningful to you. If you really don’t like running and only signed up because friends did, then maybe it’s not a great use of (many, many, many!) hours of your time.

5. When you have the time.

If you’re stuck getting started, a creative solution will be right around the corner. Assuming you don’t need to finish the task immediately, let things percolate for a few hours or days. Better yet, do something that will help move your brain in the right direction – like listening to great music, or reading something inspiring.

All of these are legitimate times to procrastinate. But…the key to procrastinating productively: use the time to do something BETTER. Catching up on Game of Thrones will not improve your personal or professional life substantively (I hear you protesting. I’m right on this one, trust me.). Please, PLEASE use your putting off time for good. Like spending with your family or friends. Or working out. Or enhancing your skills. Super productive Stanford prof John Perry credits his success to ‘active procrastination’ – doing other important things you’d need to do anyway while putting off one particular task.

With that, happy procrastinating. (But if what you’re stalling is important, and you have clear direction, and will hurt you later if you don’t do it now? Then suck it up, grab a coffee and get started already!)

Featured photo credit: Sarangib via pixabay.com

More by this author

7 Ways to Find Happiness Instantly Procrastinating 5 Times Procrastinating Can Make You More Productive Willpower cupcake 10 Willpower Hacks to Help Achieve Your Goals Success Coach Yourself to Success in 5 Steps 10 Ways Helping Others Will Improve Your Life

Trending in Productivity

1 11 Important Things to Remember When Changing Habits 2 How Your Attitude Determines Your Success 3 How to Ask for Help When You Need It Most 4 How Much Do You Need to Give Up to Start Over? 5 Is It Really Better to Step Out of Your Comfort Zone?

Read Next

Advertising
Advertising
Advertising

Last Updated on March 21, 2019

11 Important Things to Remember When Changing Habits

11 Important Things to Remember When Changing Habits

Most gurus talk about habits in a way that doesn’t help you:

You need to push yourself more. You can’t be lazy. You need to wake up at 5 am. You need more motivation. You can never fail…blah blah “insert more gibberish here.”

But let me share with you the unconventional truths I found out:

To build and change habits, you don’t need motivation or wake up at 5 am. Heck, you can fail multiple times, be lazy, have no motivation and still pull it off with ease.

It’s quite simple and easy to do, especially with the following list I’m going to show to you. But remember, Jim Rohn used to say,

“What is simple and easy to do is also simple and easy not to do.”

The important things to remember when changing your habits are both simple and easy, just don’t think that they don’t make any difference because they do.

In fact, they are the only things that make a difference.

Let’s see what those small things are, shall we?

1. Start Small

The biggest mistake I see people doing with habits is by going big. You don’t go big…ever. You start small with your habits.

Want to grow a book reading habit? Don’t start reading a book a day. Start with 10 pages a day.

Want to become a writer? Don’t start writing 10,000 words a day. Start with 300 words.

Want to lose weight? Don’t stop eating ice cream. Eat one less ball of it.

Whatever it is, you need to start small. Starting big always leads to failure. It has to, because it’s not sustainable.

Start small. How small? The amount needs to be in your comfort zone. So if you think that reading 20 pages of a book is a bit too much, start with 10 or 5.

It needs to appear easy and be easy to do.

Do less today to do more in a year.

2. Stay Small

There is a notion of Kaizen which means continuous improvement. They use this notion in habits where they tell you to start with reading 1 page of a book a day and then gradually increase the amount you do over time.

Advertising

But the problem with this approach is the end line — where the “improvement” stops.

If I go from reading 1 page of a book a day and gradually reach 75 and 100, when do I stop? When I reach 1 book a day? That is just absurd.

When you start a habit, stay at it in the intensity you have decided. Don’t push yourself for more.

I started reading 20 pages of a book a day. It’s been more than 2 years now and I’ve read 101 books in that period. There is no way I will increase the number in the future.

Why?

Because reading 40 to 50 books a year is enough.

The same thing applies to every other habit out there.

Pick a (small) number and stay at it.

3. Bad Days Are 100 Percent Occurrence

No matter how great you are, you will have bad days where you won’t do your habit. Period.

There is no way of going around this. So it’s better to prepare yourself for when that happens instead of thinking that it won’t ever happen.

What I do when I miss a day of my habit(s) is that I try to bounce back the next day while trying to do habits for both of those days.

Example for that is if I read 20 pages of a book a day and I miss a day, the next day I will have to read 40 pages of a book. If I miss writing 500 words, the next day I need to write 1000.

This is a really important point we will discuss later on rewards and punishments.

This is how I prepare for the bad days when I skip my habit(s) and it’s a model you should take as well.

4. Those Who Track It, Hack It

When you track an activity, you can objectively tell what you did in the past days, weeks, months, and years. If you don’t track, you will for sure forget everything you did.

There are many different ways you can track your activities today, from Habitica to a simple Excel sheet that I use, to even a Whatsapp Tracker.

Peter Drucker said,

“What you track is what you do.”

So track it to do it — it really helps.

But tracking is accompanied by one more easy activity — measuring.

5. Measure Once, Do Twice

Peter Drucker also said,

“What you measure is what you improve.”

So alongside my tracker, I have numbers with which I measure doses of daily activities:

For reading, it’s 20 pages.
For writing, it’s 500 words.
For the gym, it’s 1 (I went) or 0 (didn’t go).
For budgeting, it’s writing down the incomes and expenses.

Tracking and measuring go hand in hand, they take less than 20 seconds a day but they create so much momentum that it’s unbelievable.

6. All Days Make a Difference

Will one day in the gym make you fit? It won’t.

Will two? They won’t.

Will three? They won’t.

Which means that a single gym session won’t make you fit. But after 100 gym sessions, you will look and feel fit.

What happened? Which one made you fit?

The answer to this (Sorites paradox)[1] is that no single gym session made you fit, they all did.

No single day makes a difference, but when combined, they all do. So trust the process and keep on going (small).

7. They Are Never Fully Automated

Gurus tell you that habits become automatic. And yes, some of them do, like showering a certain way of brushing your teeth.

But some habits don’t become automatic, they become a lifestyle.

What I mean by that is that you won’t automatically “wake up” in the gym and wonder how you got there.

It will just become a part of your lifestyle.

Advertising

The difference is that you do the first one automatically, without conscious thought, while the other is a part of how you live your life.

It’s not automatic, but it’s a decision you don’t ponder on or think about — you simply do it.

It will become easy at a certain point, but they will never become fully automated.

8. What Got You Here Won’t Get You There

Marshall Goldsmith has a great book with the same title to it. The phrase means that sometimes, you will need to ditch certain habits to make room for other ones which will bring you to the next step.

Don’t be afraid to evolve your habits when you sense that they don’t bring you where you want to go.

When I started reading, it was about reading business and tactic books. But two years into it, I switched to philosophy books which don’t teach me anything “applicable,” but instead teach me how to think.

The most important ability of the 21st century is the ability to learn, unlearn, and relearn. The strongest tree is the willow tree – not because it has the strongest root or biggest trunk, but because it is flexible enough to endure and sustain anything.

Be like a willow, adapting to the new ways of doing things.

9. Set a Goal and Then Forget It

The most successful of us know what they want to achieve, but they don’t focus on it.

Sounds paradoxical? You’re right, it does. But here is the logic behind it.

You need to have a goal of doing something – “I want to become a healthy individual” – and then, you need to reverse engineer how to get there with your habits- “I will go to the gym four times a week.”

But once you have your goal, you need to “forget” about it and only focus on the process. Because you are working on the process of becoming healthy and it’s always in the making. You will only be as healthy as you take care of your body.

So you have a goal which isn’t static but keeps on moving.

If you went to the gym 150 times year and you hit your goal, what would you do then? You would stop going to the gym.

This is why goal-oriented people experience yo-yo effect[2] and why process-oriented people don’t.

The difference between process-oriented and goal-oriented people is that the first focus on daily actions while others only focus on the reward at the finish line.

Set a goal but then forget about it and reap massive awards.

10. Punish Yourself

Last two sections are pure Pavlovian – you need to punish bad behavior and reward good behavior. You are the only person who decides what is good and what is bad for you, but when you do, you need to rigorously follow that.

Advertising

I’ve told you in point #3 about bad days and how after one occurs, I do double the work on the next day. That is one of my forms of punishments.

It’s the need to tell your brain that certain behaviors are unacceptable and that they lead to bad outcomes. That’s what punishments are for.

You want to tell your brain that there are real consequences to missing your daily habits.[3]

No favorite food to eat or favorite show to watch or going to the cinema for a new Marvel movie- none, zero, zilch.

The brain will remember these bad feelings and will try to avoid the behaviors that led to them as much as possible.

But don’t forget the other side of the same coin.

11. Reward Yourself

When you follow and execute on your plan, reward yourself. It’s how the brain knows that you did something good.

Whenever I finish one of my habits for the day, I open my tracker (who am I kidding, I always keep it open on my desktop) and fill it with a number. As soon as I finish reading 20 pages of a book a day (or a bit more), I open the tracker and write the number down.

The cell becomes green and gives me an instant boost of endorphin – a great success for the day. Then, it becomes all about not breaking the chain and having as many green fields as possible.

After 100 days, I crunch some numbers and see how I did.

If I have less than 10 cheat days, I reward myself with a great meal in a restaurant. You can create your own rewards and they can be daily, weekly, monthly or any arbitrary time table that you create.

Primoz Bozic, a productivity coach, has gold, silver, and bronze medals as his reward system.[4]

If you’re having problems creating a system which works for you, contact me via email and we can discuss specifics.

In the End, It Matters

What you do matters not only to you but to the people around you.

When you increase the quality of your life, you indirectly increase the quality of life of people around you. And sometimes, that is all the “motivation” we need to start.

And that’s the best quote for the end of this article:

“Motivation gets you started, but habits keep you going.”

Keep going.

Advertising

More Resources to Help You Build Habits

Featured photo credit: Anete Lūsiņa via unsplash.com

Reference

[1] Stanford Encyclopedia of Philosophy: Sorites paradox
[2] Muscle Zone: What causes yo-yo effect and how to avoid it?
[3] Growth Habits: 5 Missteps That Cause You To Quit Building A Habit
[4] Primoz Bozic: The Lean Review: How to Plan Your 2019 in 20 Minutes

Read Next